County of Beaufort Sealed Solicitation

Title: Banking/Treasury Services/Electronic Payments for Beaufort County

Deadline: 3/8/2019 4:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: Awarded

Solicitation Number: RFP 030819

Description: The County wishes to update its banking relationship with treasury services that reflect available technology in order to gain internal efficiencies. The County also recognizes the importance to maximize the value on all cash in order to minimize the burden to its constituents.

Pre-Bid Meeting Date: 2/19/2019 12:30 PM

Pre-Bid Meeting Details: February 19, 2019 @ 1230 PM (EST): 2nd Pre-bid web conference call (attendance in-person is optional); please see RFP and additions to this post for specific details. If you would like to attend this in person the address is: 106 Industrial Village Road, Beaufort, SC 29901, and the meeting will be held in our Finance Conference Room.

Documents:

Documents as of 2/8/2019
RFP 030819 Beaufort Cnty RFP (003).pdf
Addition 1

Posted: 2/8/2019

Type of Addition: Mandatory Pre-Bid Conference Information

Overview:

Please join the Zoom meeting at 11:00 am on February 15th.

Topic: Beaufort County Banking/Treasury Services RFP
Time: Feb 15, 2019 11:00 AM Eastern Time (US and Canada)

Join Zoom Meeting
https://zoom.us/j/286008143

One tap mobile
+19292056099,,286008143# US
+16699006833,,286008143# US (San Jose)

Dial by your location
        +1 929 205 6099 US
        +1 669 900 6833 US (San Jose)
Meeting ID: 286 008 143
Find your local number: https://zoom.us/u/ablR7HMKg1

Pre-Bid Meeting Details: Please join the Zoom meeting at 11:00 am on February 15th. Topic: Beaufort County Banking/Treasury Services RFPTime: Feb 15, 2019 11:00 AM Eastern Time (US and Canada)Join Zoom Meetinghttps://zoom.us/j/286008143One tap mobile+19292056099,,286008143# US+16699006833,,286008143# US (San Jose)Dial by your location +1 929 205 6099 US +1 669 900 6833 US (San Jose)Meeting ID: 286 008 143Find your local number: https://zoom.us/u/ablR7HMKg1

Documents:

Addition 2

Posted: 2/15/2019

Type of Addition: Pre-Bid Meeting Participants

Documents:

Addition 3

Posted: 2/15/2019

Type of Addition: 2nd Pre-Bid Conference Information

Overview:

Topic: Pre-bid Conference

Time: Feb 19, 2019 12:30 PM Eastern Time (US and Canada)

Join Zoom Meeting

https://zoom.us/j/348452048

 One tap mobile

+16699006833,,348452048# US (San Jose)

+19292056099,,348452048# US

 Dial by your location

        +1 669 900 6833 US(San Jose)

        +1 929 205 6099 US

Meeting ID: 348 452 048

Find your localnumber: https://zoom.us/u/acKboTTGxU

Pre-Bid Meeting Details: Topic: Pre-bid ConferenceTime: Feb 19, 2019 12:30 PM Eastern Time (US and Canada)Join Zoom Meetinghttps://zoom.us/j/348452048One tap mobile+16699006833,,348452048# US (San Jose)+19292056099,,348452048# USDial by your location +1 669 900 6833 US (San Jose) +1 929 205 6099 USMeeting ID: 348 452 048Find your local number: https://zoom.us/u/acKboTTGxU

Documents:

Addition 4

Posted: 2/19/2019

Type of Addition: 2nd Pre-Bid Meeting Participant Information

Documents:

Addition 5

Posted: 2/22/2019

Type of Addition: Answers to Questions as of 02 22 2019

Overview:

Question 1: Can the County please provide more detailed information for exactly what you are looking for with the below request?

ACCOUNTING SOFTWARE INTEGRATION

Please respond with yes or no if you provide these services, where indicated please add detailed information.

·     Implementation/Project Management

Yes No

·     Straight Through Processing

Yes No

·     Real-Time Integration: Do you have APIs that allow for more real-time integration with ERP systems?

·     Yes No

Answer: These questions are designed to see how your bank system integrates with the County’s financial system and what method it would interact with the County’s system. Includes different files associated with account reconciliation, lockbox and other daily reports.

 

Question 2: The questions below, refer to an Appendix X. Please provide this Appendix. I could not find it in the RFP document.

CASH CONCENTRATION (Specific to Tax Collectors and Collections - see details of this service on the page with associated volumes listed in Appendix X)

Answer: We apologize, this question was a mistake on three+one’s end and will be removed from the website in the next 24 hours.

Documents:

Addition 6

Posted: 2/27/2019

Type of Addition: additional information

Documents:

Addition 7

Posted: 2/28/2019

Type of Addition: Answers to Questions as of 2.27.19

Documents:

Addition 8

Posted: 3/4/2019

Type of Addition: Answers to Questions as of 03.04.19

Documents:

Addition 9

Posted: 3/8/2019

Type of Addition: In Review

Addition 10

Posted: 3/13/2019

Type of Addition: Phase II Update

Overview: The Beaufort County Treasurer’s Office would like to thank all of the proposers for their interest and response to the Banking/Treasury Services Request for Proposal. At this time, proposers selected for phase 2 have been notified. Once a contract is awarded, you may contact Mr. Dave Thomas, Purchasing Director, for more information and thank you again for your interest in serving Beaufort County.

Addition 11

Posted: 2/21/2020

Type of Addition: Award Information Awarded to Wells Fargo Bank

Overview: Call the Beaufort County Treasurer's Office for more information

Documents:

Posted: 2/8/2019

Type of Addition: Mandatory Pre-Bid Conference Information

Overview:

Please join the Zoom meeting at 11:00 am on February 15th.

Topic: Beaufort County Banking/Treasury Services RFP
Time: Feb 15, 2019 11:00 AM Eastern Time (US and Canada)

Join Zoom Meeting
https://zoom.us/j/286008143

One tap mobile
+19292056099,,286008143# US
+16699006833,,286008143# US (San Jose)

Dial by your location
        +1 929 205 6099 US
        +1 669 900 6833 US (San Jose)
Meeting ID: 286 008 143
Find your local number: https://zoom.us/u/ablR7HMKg1

Pre-Bid Meeting Details: Please join the Zoom meeting at 11:00 am on February 15th. Topic: Beaufort County Banking/Treasury Services RFPTime: Feb 15, 2019 11:00 AM Eastern Time (US and Canada)Join Zoom Meetinghttps://zoom.us/j/286008143One tap mobile+19292056099,,286008143# US+16699006833,,286008143# US (San Jose)Dial by your location +1 929 205 6099 US +1 669 900 6833 US (San Jose)Meeting ID: 286 008 143Find your local number: https://zoom.us/u/ablR7HMKg1

Documents:

Posted: 2/15/2019

Type of Addition: Pre-Bid Meeting Participants

Documents:

Posted: 2/15/2019

Type of Addition: 2nd Pre-Bid Conference Information

Overview:

Topic: Pre-bid Conference

Time: Feb 19, 2019 12:30 PM Eastern Time (US and Canada)

Join Zoom Meeting

https://zoom.us/j/348452048

 One tap mobile

+16699006833,,348452048# US (San Jose)

+19292056099,,348452048# US

 Dial by your location

        +1 669 900 6833 US(San Jose)

        +1 929 205 6099 US

Meeting ID: 348 452 048

Find your localnumber: https://zoom.us/u/acKboTTGxU

Pre-Bid Meeting Details: Topic: Pre-bid ConferenceTime: Feb 19, 2019 12:30 PM Eastern Time (US and Canada)Join Zoom Meetinghttps://zoom.us/j/348452048One tap mobile+16699006833,,348452048# US (San Jose)+19292056099,,348452048# USDial by your location +1 669 900 6833 US (San Jose) +1 929 205 6099 USMeeting ID: 348 452 048Find your local number: https://zoom.us/u/acKboTTGxU

Documents:

Posted: 2/19/2019

Type of Addition: 2nd Pre-Bid Meeting Participant Information

Documents:

Posted: 2/22/2019

Type of Addition: Answers to Questions as of 02 22 2019

Overview:

Question 1: Can the County please provide more detailed information for exactly what you are looking for with the below request?

ACCOUNTING SOFTWARE INTEGRATION

Please respond with yes or no if you provide these services, where indicated please add detailed information.

·     Implementation/Project Management

Yes No

·     Straight Through Processing

Yes No

·     Real-Time Integration: Do you have APIs that allow for more real-time integration with ERP systems?

·     Yes No

Answer: These questions are designed to see how your bank system integrates with the County’s financial system and what method it would interact with the County’s system. Includes different files associated with account reconciliation, lockbox and other daily reports.

 

Question 2: The questions below, refer to an Appendix X. Please provide this Appendix. I could not find it in the RFP document.

CASH CONCENTRATION (Specific to Tax Collectors and Collections - see details of this service on the page with associated volumes listed in Appendix X)

Answer: We apologize, this question was a mistake on three+one’s end and will be removed from the website in the next 24 hours.

Documents:

Posted: 2/27/2019

Type of Addition: additional information

Documents:

Posted: 2/28/2019

Type of Addition: Answers to Questions as of 2.27.19

Documents:

Posted: 3/4/2019

Type of Addition: Answers to Questions as of 03.04.19

Documents:

Posted: 3/8/2019

Type of Addition: In Review

Posted: 3/13/2019

Type of Addition: Phase II Update

Overview: The Beaufort County Treasurer’s Office would like to thank all of the proposers for their interest and response to the Banking/Treasury Services Request for Proposal. At this time, proposers selected for phase 2 have been notified. Once a contract is awarded, you may contact Mr. Dave Thomas, Purchasing Director, for more information and thank you again for your interest in serving Beaufort County.

Posted: 2/21/2020

Type of Addition: Award Information Awarded to Wells Fargo Bank

Overview: Call the Beaufort County Treasurer's Office for more information

Documents: