Wentzville R-IV School District Sealed Solicitation
Title: “STUDENT OT/PT SERVICES” Bid Number RFB-SS-299
Deadline: 1/6/2023 10:00 AM (UTC-06:00) Central Time (US & Canada)
Status: Awarded
Solicitation Number: RFB-SS-299
Description: The Wentzville RIV School District (hereinafter “District”) is seeking to establish a contract for an agency to provide Occupational and Physical Therapy Services for children with disabilities (age 3-21) as specified within the IEP or 5O4. This includes K-12 and Early Childhood. This contract will be for three (3) school years starting in July 2023, and continuing through June of 2026.
Documents:
| Documents as of 12/15/2022 |
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Addition 1
Posted: 1/3/2023
Type of Addition: Addendum 1
Overview: The Federal Work Authorization Program Affidavit needs to be submitted through Vendor Registry with the other bid documents (not in a sealed envelope). See attached revised form.
Documents:
Addition 2
Posted: 1/6/2023
Type of Addition: In Review
Question 1
Posted: 12/22/2022
Question: Who is the current vendor and what are their hourly rates?
Response: Current provider is Select Rehab/Stars School Rehab Current rates: School Aged- $43.35/hr Early Childhood- $55.55/hr
Question 2
Posted: 12/22/2022
Question: Of the 16 OTRs, 13 COTAs, 5 PTs and 3 PTAs, how many are contracted to the vendor?
Response: All will be contracted by the vendor
Question 3
Posted: 12/22/2022
Question: Are you looking for a narrative to be submitted along with the required forms?
Response: Not looking for anything but will accept any additional information.
Question 4
Posted: 12/22/2022
Question: Do you require resumes/licensure of potential OT/PT candidates to be included in our bid submission?
Response: Not required upon submission but must be made available upon request.
Question 5
Posted: 12/22/2022
Question: Does the district provide any assessments and/or laptops to contracted staff?
Response: Laptops are provided Assessments/protocols are provided
Question 6
Posted: 12/27/2022
Question: Will proposals from companies that only provide teletherapy services be considered for award?
Response: No, they will not.
Question 7
Posted: 1/3/2023
Question: Is drive time and mileage between school sites billable?
Response: If this is part of the bid needs to be part of the overall number and not a separate call out.
Question 8
Posted: 1/3/2023
Question: Is the billing straight hourly or is it done by billable therapy minutes?
Response: Services are charged for minutes provided but also for meetings, plan, etc.
Question 9
Posted: 1/3/2023
Question: Is there a max hours/day that talent can work?
Response: For the normal contract, employees would work no more than 40 hours per week and this would include lunch/plan. Being a homebound provider for services could extend the week but this is outside of the contract. This would be an individual contract with homebound
Question 10
Posted: 1/3/2023
Question: Are exceptions/Deviations allowed in the bid response for this opportunity?
Response: No
Question 11
Posted: 1/3/2023
Question: Please clarify if the district or vendor provides materials (i.e. assessments, testing kits, protocols/scoring sheets, computers, printers, PPE, etc.). In unexpected situations, would this differ for teletherapy/remote services?
Response: District provides therapy materials, access to printers, PPE as needed *District does not have the desire to provide remote/teletherapy in the current situation. In an event as significant as COVID, staff would utilize materials already provided and follow district protocol on service provision.
Question 12
Posted: 1/3/2023
Question: Is summer school included?
Response: Yes it should be included in the bid
Question 13
Posted: 1/3/2023
Question: Does the incumbent staffing company get to do a best and final rate after all staffing agencies have submitted bids?
Response: No
Question 14
Posted: 1/3/2023
Question: Does the district provide laptops to contract staff?
Response: Answered in question 5- NA
Question 15
Posted: 1/3/2023
Question: Does the district provide therapy and evaluation/testing materials?
Response: Answered in question 5- NA
Question 16
Posted: 1/3/2023
Question: Can we provide pricing ranges on select disciplines?
Response: Welcome to do so as an addition, but need to fulfill the specific district requests listed in the bid
Question 17
Posted: 1/3/2023
Question: Would you accept bids from a Staffing Agency?
Response: Yes, but they would need to have those staff located
Posted: 1/3/2023
Type of Addition: Addendum 1
Overview: The Federal Work Authorization Program Affidavit needs to be submitted through Vendor Registry with the other bid documents (not in a sealed envelope). See attached revised form.
Documents:
Posted: 1/6/2023
Type of Addition: In Review
Posted: 12/22/2022
Question: Who is the current vendor and what are their hourly rates?
Response: Current provider is Select Rehab/Stars School Rehab Current rates: School Aged- $43.35/hr Early Childhood- $55.55/hr
Posted: 12/22/2022
Question: Of the 16 OTRs, 13 COTAs, 5 PTs and 3 PTAs, how many are contracted to the vendor?
Response: All will be contracted by the vendor
Posted: 12/22/2022
Question: Are you looking for a narrative to be submitted along with the required forms?
Response: Not looking for anything but will accept any additional information.
Posted: 12/22/2022
Question: Do you require resumes/licensure of potential OT/PT candidates to be included in our bid submission?
Response: Not required upon submission but must be made available upon request.
Posted: 12/22/2022
Question: Does the district provide any assessments and/or laptops to contracted staff?
Response: Laptops are provided Assessments/protocols are provided
Posted: 12/27/2022
Question: Will proposals from companies that only provide teletherapy services be considered for award?
Response: No, they will not.
Posted: 1/3/2023
Question: Is drive time and mileage between school sites billable?
Response: If this is part of the bid needs to be part of the overall number and not a separate call out.
Posted: 1/3/2023
Question: Is the billing straight hourly or is it done by billable therapy minutes?
Response: Services are charged for minutes provided but also for meetings, plan, etc.
Posted: 1/3/2023
Question: Is there a max hours/day that talent can work?
Response: For the normal contract, employees would work no more than 40 hours per week and this would include lunch/plan. Being a homebound provider for services could extend the week but this is outside of the contract. This would be an individual contract with homebound
Posted: 1/3/2023
Question: Are exceptions/Deviations allowed in the bid response for this opportunity?
Response: No
Posted: 1/3/2023
Question: Please clarify if the district or vendor provides materials (i.e. assessments, testing kits, protocols/scoring sheets, computers, printers, PPE, etc.). In unexpected situations, would this differ for teletherapy/remote services?
Response: District provides therapy materials, access to printers, PPE as needed *District does not have the desire to provide remote/teletherapy in the current situation. In an event as significant as COVID, staff would utilize materials already provided and follow district protocol on service provision.
Posted: 1/3/2023
Question: Is summer school included?
Response: Yes it should be included in the bid
Posted: 1/3/2023
Question: Does the incumbent staffing company get to do a best and final rate after all staffing agencies have submitted bids?
Response: No
Posted: 1/3/2023
Question: Does the district provide laptops to contract staff?
Response: Answered in question 5- NA
Posted: 1/3/2023
Question: Does the district provide therapy and evaluation/testing materials?
Response: Answered in question 5- NA
Posted: 1/3/2023
Question: Can we provide pricing ranges on select disciplines?
Response: Welcome to do so as an addition, but need to fulfill the specific district requests listed in the bid
Posted: 1/3/2023
Question: Would you accept bids from a Staffing Agency?
Response: Yes, but they would need to have those staff located