City of Avondale Sealed Solicitation
Title: Purchase and Delivery of Bulk Fuel
Deadline: 11/3/2020 5:00 PM (UTC-07:00) Arizona
Status: Awarded
Solicitation Number: IFB PW 21-023
Description:
Pre-Bid Meeting Date: 10/19/2020 10:00 AM
Pre-Bid Meeting Details: Join Zoom Meeting https://avondaleaz.zoom.us/j/94153159054?pwd=U2RUUWJuRVA3dS9KakNmVmczbG5Edz09&from=msft Meeting ID: 941 5315 9054 Passcode: 908407 One tap mobile +16699009128,,94153159054# US (San Jose) +12532158782,,94153159054# US (Tacoma) Dial by your location +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 646 558 8656 US (New York) +1 301 715 8592 US (Germantown) +1 312 626 6799 US (Chicago) Meeting ID: 941 5315 9054 Find your local number: https://avondaleaz.zoom.us/u/alnAorePA
Documents:
| Documents as of 10/6/2020 |
|---|
| IFB 21-023 Purchase and Delivery of Bulk Fuel.pdf |
| How to respond to an online bid.pdf |
Addition 1
Posted: 10/19/2020
Type of Addition: IFB PW 21-023 Pre-Bid Meeting Attendee List (Zoom Meeting) 10-19-2020
Documents:
Addition 2
Posted: 10/26/2020
Type of Addition: Addendum No. 1 as of 10/26/2020
Overview: Q&A as of 10/26/2020
Documents:
Addition 3
Posted: 11/4/2020
Type of Addition: Record of Bids
Overview: Final bid tab will be published after the award.
Documents:
Addition 4
Posted: 11/12/2020
Type of Addition: Notice of Intend to Award
Overview: Notice is hereby given that the City of Avondale has completed its evaluation of offers received for the above-mentioned Solicitation. The City Manager or designee has the intend to award contracts to Offen Petroleum, PETROLEUM TRADERS CORPORATION, Pinnacle Petroleum, Inc., Pro Petroleum Inc., Senergy Petroleum, Southern Counties Oil Co., dba SC Fuels, and Supreme Oil Co. whose bids conform in all material respects to the requirements and criteria set forth in IFB PW 21-023.
Addition 5
Posted: 12/31/2020
Type of Addition: Award Notice
Overview: Notice is hereby given that the City of Avondale has awarded the contracts to PETROLEUM TRADERS CORPORATION, Pro Petroleum Inc., Senergy Petroleum, Southern Counties Oil Co., dba SC Fuels, and Supreme Oil Co.
Documents:
Question 1
Posted: 10/26/2020
Question: When will tabulations be released after the opening? What are the anticipated contract start and end dates? When is the anticipated award date? Will tabulations be provided for each requested quote? Will the award be decided at a board meeting? If so when is the first meeting after the opening? May we be provided with a list of bidders invited to bid? How large are the tanks at your site? Are any special fittings or extra lengths of hose required for trucks to deliver to your tanks? How often do you order fuel as split deliveries of gas and diesel? Can you do better than 30 days on the payment of invoices? IE net 10 or net 20 Have any addenda been released for this bid? What is the average order size for the partial loads?
Response: The tabulation will be released after the award is approved by City Manager. Contract is anticipated to start before December 1, 2020. We estimated the contract to be fully executed during the 2nd or 3rd week of November. Contractor may request for the tabulation. City Council approval is not required for the award. This solicitation is posted on Vendor Registry and it's available for the public, not an invitation only bid. Please see Addendum No. 1 for the tank size. Contractors are responsible for bring their own hose and fitting necessary for the delivery, we need a long VAPOR hose of about 25-30 feet and a plunger style female connection for vapor. We order fuels two out of three weeks. We accept Net 30. We have not order partial loads so far.
Posted: 10/19/2020
Type of Addition: IFB PW 21-023 Pre-Bid Meeting Attendee List (Zoom Meeting) 10-19-2020
Documents:
Posted: 10/26/2020
Type of Addition: Addendum No. 1 as of 10/26/2020
Overview: Q&A as of 10/26/2020
Documents:
Posted: 11/4/2020
Type of Addition: Record of Bids
Overview: Final bid tab will be published after the award.
Documents:
Posted: 11/12/2020
Type of Addition: Notice of Intend to Award
Overview: Notice is hereby given that the City of Avondale has completed its evaluation of offers received for the above-mentioned Solicitation. The City Manager or designee has the intend to award contracts to Offen Petroleum, PETROLEUM TRADERS CORPORATION, Pinnacle Petroleum, Inc., Pro Petroleum Inc., Senergy Petroleum, Southern Counties Oil Co., dba SC Fuels, and Supreme Oil Co. whose bids conform in all material respects to the requirements and criteria set forth in IFB PW 21-023.
Posted: 12/31/2020
Type of Addition: Award Notice
Overview: Notice is hereby given that the City of Avondale has awarded the contracts to PETROLEUM TRADERS CORPORATION, Pro Petroleum Inc., Senergy Petroleum, Southern Counties Oil Co., dba SC Fuels, and Supreme Oil Co.
Documents:
Posted: 10/26/2020
Question: When will tabulations be released after the opening? What are the anticipated contract start and end dates? When is the anticipated award date? Will tabulations be provided for each requested quote? Will the award be decided at a board meeting? If so when is the first meeting after the opening? May we be provided with a list of bidders invited to bid? How large are the tanks at your site? Are any special fittings or extra lengths of hose required for trucks to deliver to your tanks? How often do you order fuel as split deliveries of gas and diesel? Can you do better than 30 days on the payment of invoices? IE net 10 or net 20 Have any addenda been released for this bid? What is the average order size for the partial loads?
Response: The tabulation will be released after the award is approved by City Manager. Contract is anticipated to start before December 1, 2020. We estimated the contract to be fully executed during the 2nd or 3rd week of November. Contractor may request for the tabulation. City Council approval is not required for the award. This solicitation is posted on Vendor Registry and it's available for the public, not an invitation only bid. Please see Addendum No. 1 for the tank size. Contractors are responsible for bring their own hose and fitting necessary for the delivery, we need a long VAPOR hose of about 25-30 feet and a plunger style female connection for vapor. We order fuels two out of three weeks. We accept Net 30. We have not order partial loads so far.