Whitfield County Schools Quote

Title: Facilities - Air Filter Bid

Deadline: 5/2/2024 2:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: Awarded

Quote Number: WCS-FA-ITB-2024-027

Description: Bid air filters including palletized, shrink-wrap, and delivery. 

Documents:

Documents as of 4/22/2024
ITB_Air_Filter_Bid_WCS_FA_ITB_2024_027.pdf
Addition 1

Posted: 4/24/2024

Type of Addition: Addendum 1

Overview: In Exhibit A – Products and Service Specifications, Section C.2 List of Air Filters Sizes and Quantities. The case quantity for the 4” air filters is correct. The order quantity for the 4” air filters needs to be updated since they are packaged at 6 per case. A signed acknowledgment of this addendum (this page) should be submitted with your ITB response.

Documents:

Addition 2

Posted: 4/25/2024

Type of Addition: Addendum 2

Overview: In Exhibit A – Products and Service Specifications, Section C.2 List of Air Filters Sizes and Quantities. Added 2 New Air Filters Sizes and Quantities to the list, 8 cases of 12 X 20 X 2 and 5 cases of 11 3/8 X 26 7/8 X 2. After being contacted by several vendors. Proposers, please quote both Pleated Merv8 Filter and Pleated Merv10 Filter. A signed acknowledgment of this addendum (this page) should be submitted with your ITB response.

Documents:

Addition 3

Posted: 5/29/2024

Type of Addition: Award Information

Overview: Awarded to Carolina Filters on May 6, 2024.

Amount: $61,623.15

Question 1

Posted: 4/22/2024

Question: Would you accept MERV-10 pleated filters?

Response: We prefer to use the MERV-8 pleated filter. But we will accept a quote for MERV10 pleated filters as well.

Question 2

Posted: 4/23/2024

Question: Is this bid for supply and installation/services? If yes, can the vendor bid to supply the product without providing the installation/services?

Response: No

Question 3

Posted: 4/23/2024

Question: Can the vendor follow up with the questions that weren't answered or ask more questions for the answers that were unclear after the deadline has passed?

Response: All questions shall be submitted by the deadline date stated in the IFB. April 26, 2024, at 2:00 PM (EST)

Question 4

Posted: 4/23/2024

Question: Will this be awarded to more than one bidder?

Response: No

Question 5

Posted: 4/23/2024

Question: Who is the current contractor?

Response: We do not have a contractor for air filters.

Question 6

Posted: 4/23/2024

Question: When was the current contractor awarded the contract? Can you please provide us with a copy of the current contract?

Response: We do not have a contractor for air filters.

Question 7

Posted: 4/23/2024

Question: Is the shipping going quarterly?

Response: No

Question 8

Posted: 4/23/2024

Question: At the price sheet, are there total quantities for each filter size monthly, every 4 months semiannually, or annually?

Response: Annually

Question 9

Posted: 4/23/2024

Question: In the past 12 months, how many shipments have been received?

Response: One

Question 10

Posted: 4/23/2024

Question: Last year, how many invoices did you have?

Response: One

Question 11

Posted: 4/23/2024

Question: What was the contract amount spent last year?

Response: $93,311.14

Question 12

Posted: 4/23/2024

Question: What was the total final bid for the previous winning bidder?

Response: $93,311.14

Question 13

Posted: 4/23/2024

Question: What is the expected number of shipments per year for each location?

Response: One

Question 14

Posted: 4/23/2024

Question: How many different "ship to" locations are required? If multiple ship-to locations are required, please provide a list of each "Ship To" location address.

Response: One

Question 15

Posted: 4/23/2024

Question: Can the vendor offer you two price sheets, one with the freight fee and one without?

Response: No, freight is to be included.

Question 16

Posted: 4/23/2024

Question: Can freight be charged on a per-shipment basis?

Response: No

Question 17

Posted: 4/23/2024

Question: Can freight terms be Prepaid and added to the invoice?

Response: No

Question 18

Posted: 4/23/2024

Question: Can a standard (UPS/ Fedex) delivery charge be added to invoices for each order?

Response: No

Question 19

Posted: 4/23/2024

Question: Do you have a warehouse for the delivery?

Response: Yes

Question 20

Posted: 4/23/2024

Question: Is a lift-gate or forklift required for delivery?

Response: No

Question 21

Posted: 4/23/2024

Question: Is a pallet required for delivery?

Response: Yes, as stated in the ITB "Bid air filters including palletized, shrink-wrap, and delivery".

Question 22

Posted: 4/23/2024

Question: Do you have a dock for delivery?

Response: Yes

Question 23

Posted: 4/23/2024

Question: Is the appointment required for delivery?

Response: Yes as stated in the ITB "Delivery dates and times will be coordinated through the WCS Logistic Supervisor".

Question 24

Posted: 4/23/2024

Question: Do you need an inside delivery?

Response: The air filter shall be unloaded by our forklift.

Question 25

Posted: 4/23/2024

Question: Is submission will be within your website or hard copy via mail? if is it via mail how many copies are required with the original copy?

Response: Website, as stated in the ITB "Bids must be submitted on Vendor Registry and received by 2:00 pm (EST) on May 2, 2024".

Posted: 4/24/2024

Type of Addition: Addendum 1

Overview: In Exhibit A – Products and Service Specifications, Section C.2 List of Air Filters Sizes and Quantities. The case quantity for the 4” air filters is correct. The order quantity for the 4” air filters needs to be updated since they are packaged at 6 per case. A signed acknowledgment of this addendum (this page) should be submitted with your ITB response.

Documents:

Posted: 4/25/2024

Type of Addition: Addendum 2

Overview: In Exhibit A – Products and Service Specifications, Section C.2 List of Air Filters Sizes and Quantities. Added 2 New Air Filters Sizes and Quantities to the list, 8 cases of 12 X 20 X 2 and 5 cases of 11 3/8 X 26 7/8 X 2. After being contacted by several vendors. Proposers, please quote both Pleated Merv8 Filter and Pleated Merv10 Filter. A signed acknowledgment of this addendum (this page) should be submitted with your ITB response.

Documents:

Posted: 5/29/2024

Type of Addition: Award Information

Overview: Awarded to Carolina Filters on May 6, 2024.

Amount: $61,623.15

Posted: 4/22/2024

Question: Would you accept MERV-10 pleated filters?

Response: We prefer to use the MERV-8 pleated filter. But we will accept a quote for MERV10 pleated filters as well.

Posted: 4/23/2024

Question: Is this bid for supply and installation/services? If yes, can the vendor bid to supply the product without providing the installation/services?

Response: No

Posted: 4/23/2024

Question: Can the vendor follow up with the questions that weren't answered or ask more questions for the answers that were unclear after the deadline has passed?

Response: All questions shall be submitted by the deadline date stated in the IFB. April 26, 2024, at 2:00 PM (EST)

Posted: 4/23/2024

Question: Will this be awarded to more than one bidder?

Response: No

Posted: 4/23/2024

Question: Who is the current contractor?

Response: We do not have a contractor for air filters.

Posted: 4/23/2024

Question: When was the current contractor awarded the contract? Can you please provide us with a copy of the current contract?

Response: We do not have a contractor for air filters.

Posted: 4/23/2024

Question: Is the shipping going quarterly?

Response: No

Posted: 4/23/2024

Question: At the price sheet, are there total quantities for each filter size monthly, every 4 months semiannually, or annually?

Response: Annually

Posted: 4/23/2024

Question: In the past 12 months, how many shipments have been received?

Response: One

Posted: 4/23/2024

Question: Last year, how many invoices did you have?

Response: One

Posted: 4/23/2024

Question: What was the contract amount spent last year?

Response: $93,311.14

Posted: 4/23/2024

Question: What was the total final bid for the previous winning bidder?

Response: $93,311.14

Posted: 4/23/2024

Question: What is the expected number of shipments per year for each location?

Response: One

Posted: 4/23/2024

Question: How many different "ship to" locations are required? If multiple ship-to locations are required, please provide a list of each "Ship To" location address.

Response: One

Posted: 4/23/2024

Question: Can the vendor offer you two price sheets, one with the freight fee and one without?

Response: No, freight is to be included.

Posted: 4/23/2024

Question: Can freight be charged on a per-shipment basis?

Response: No

Posted: 4/23/2024

Question: Can freight terms be Prepaid and added to the invoice?

Response: No

Posted: 4/23/2024

Question: Can a standard (UPS/ Fedex) delivery charge be added to invoices for each order?

Response: No

Posted: 4/23/2024

Question: Do you have a warehouse for the delivery?

Response: Yes

Posted: 4/23/2024

Question: Is a lift-gate or forklift required for delivery?

Response: No

Posted: 4/23/2024

Question: Is a pallet required for delivery?

Response: Yes, as stated in the ITB "Bid air filters including palletized, shrink-wrap, and delivery".

Posted: 4/23/2024

Question: Do you have a dock for delivery?

Response: Yes

Posted: 4/23/2024

Question: Is the appointment required for delivery?

Response: Yes as stated in the ITB "Delivery dates and times will be coordinated through the WCS Logistic Supervisor".

Posted: 4/23/2024

Question: Do you need an inside delivery?

Response: The air filter shall be unloaded by our forklift.

Posted: 4/23/2024

Question: Is submission will be within your website or hard copy via mail? if is it via mail how many copies are required with the original copy?

Response: Website, as stated in the ITB "Bids must be submitted on Vendor Registry and received by 2:00 pm (EST) on May 2, 2024".