Arlington County Government Sealed Solicitation
Title: 24-DPR-RFP-632 On-Call Comprehensive Park Planning Consultant Services
Deadline: 5/30/2024 1:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: In Review
Solicitation Number: 24-DPR-RFP-632
Description: Arlington County is seeking to obtain the services of a qualified contractor(s) to provide comprehensive planning and conceptual design services for park master planning, park needs assessment, geospatial analysis, planning studies, and other services as determined by Arlington County staff on an as-needed basis for one (1) initial year with an option for up to three (3) additional one-year renewal periods.
Pre-Bid Meeting Date: 5/9/2024 9:30 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.
Documents:
| Documents as of 4/26/2024 |
|---|
| RFP_No._24_DPR_RFP_632_On_Call_Comprehensive_Park_Planning_Consultant_Services.pdf |
| 24_DPR_RFP_632_Proposal_Submittal_Forms.pdf |
Addition 1
Posted: 5/15/2024
Type of Addition: Addendum No. 1
Overview: Addendum No. 1 corrects criteria information, responds to Vendor inquiries, and provides the preproposal meeting notes and sign-in sheet.
Documents:
Addition 2
Posted: 6/7/2024
Type of Addition: In Review
Question 1
Posted: 5/13/2024
Question: For Proposal Submittal Element D. Offerer's Qualifications and Experience, could you clarify which categories item a) ii) is referencing? It appears to possibly correspond to items b through f rather than a) ii through vii. Thank you.
Response: Please reference Addendum No. 1.
Question 2
Posted: 5/13/2024
Question: For Section E. Experience of the Project Team, does the 2-page limit for the summary include all items in subsection 3 (minus subcontractor resumes)?
Response: Please reference Addendum No. 1.
Question 3
Posted: 5/15/2024
Question: Will the County accept if key personnel's licensure / registration to practice Landscape Architecture in the Commonwealth of Virginia is "pending" or "in application" at the time of the submittal of a response to this RFP.
Response: No. The County will not accept "pending" or "in application" for key personnel's licensure/registration. The license is required at the time of submittal.
Question 4
Posted: 5/15/2024
Question: 1. Primary Services states, ‘tasks listed under each sub-area represent the types of tasks most likely to be requested.’ Of the 5 listed sub-areas, is there an order to which category is most/least likely needed? 2. Proposal Requirements request a workflow diagram or description of the steps that would be taken for a project. Is there a particular project model or example that this should be based on? 3. Are subconsultants required to sign the NDA? 4. Proposal Requirements request the Offeror’s team shall have horticulture experience in planting design and native plant material knowledge in the Mid-Atlantic region. Does this require a Certified Horticulturist? 5. After proposals are due, when will the County announce notice of decision to award?
Response: Response to Question 1: No, there is not an order to which category is most/least likely needed. The County does not know which supporting services would be most/least likely required. Response to Question 2: A workflow diagram/description of the steps should include typical steps that need to be taken to accomplish similar tasks. There is no specific project model this needs to be based on. Response to Question 3: Any employee (to include subcontractors) that the contractor assigns who will be working on this contract is required to sign the NDA. Response to Question 4: The County is not requiring a Certified Horticulturist on a contractor’s team. Response to Question 5: Please reference Section II. INFORMATION FOR OFFERORS, 6. NOTICE OF DECISION TO AWARD.
Question 5
Posted: 5/16/2024
Question: Can the County provide direction on which section the organizational chart belongs?
Response: An organizational chart is not part of the County's requirement. Offerors may provide the chart in any section they deem appropriate.
Question 6
Posted: 5/16/2024
Question: Is a cover letter permissible, and if so, where can we include it?
Response: Yes, a cover letter is permissible. It can be included as the first page of the response.
Question 7
Posted: 5/16/2024
Question: In Section 7. Proposal Submittal Elements, section C is limited to one (1) page per item. May you confirm if items i – iii under C.a should be limited to one (1) page total or one (1) page each? For example, item C.A.ii requires a workflow diagram that could span a page.
Response: Each of these items can be 1 page long.
Question 8
Posted: 5/16/2024
Question: May you confirm that the Contractor Performance Evaluation Form provided as Exhibit D in the RFP is not required for the proposal submittal?
Response: The Contractor Performance Evaluation Form is not required for the proposal submittal. It is an exhibit of the contract that will be awarded to the vendor(s).
Question 9
Posted: 5/16/2024
Question: May any of the required five (5) project examples include project experience from subconsultants or must those required projects be met by the prime offeror?
Response: Yes, the project examples can include project experience from the sub-consultants.
Question 10
Posted: 5/16/2024
Question: What is the full extent of statistically valid needs assessment survey services required for this contract?
Response: To find an example of the statistically valid survey conducted as part of the PSMP update process, please go to https://www.arlingtonva.us/Government/Projects/Public-Spaces-Master-Plan-PSMP-Update/PSMP-Documents, and search under the section on Survey Documents. The County anticipates that any future statistically valid needs assessment surveys would be comparable to the one conducted previously.
Question 11
Posted: 5/16/2024
Question: Scope of Services A (3) states “AutoCAD version used by the County, but also says files shall conform to DPR standards.” It is our understanding that DPR has their own CAD standards separate from the County. Please confirm which AutoCAD standards are required.
Response: This is an on-call contract and the services under this contract can be used by multiple departments. If used by DPR, DPR’s AutoCAD standards would be used.
Question 12
Posted: 5/16/2024
Question: If awarded this contract, will the award preclude the successful Offeror from pursuing additional Arlington County contracts (as a prime or subconsultant) during the duration of this contract? Additionally, will the successful Offeror be precluded from working on future Arlington County RFPs that result from this contract?
Response: [11:26 AM] Sy Gezachew 7. If awarded this contract, will the award preclude the successful Offeror from pursuing additional Arlington County contracts (as a prime or sub-consultant) during the duration of this contract? Additionally, will the successful Offeror be precluded from working on future Arlington County RFPs that result from this contract? The successful Offeror will only be precluded if work under this task order contract is part of a future larger contract where pursuing such future contracts may create a potential conflict of interest.
Question 13
Posted: 5/16/2024
Question: If an Offeror is currently under contract with the County for similar work, is that Offeror precluded from pursuing this contract?
Response: No.
Question 14
Posted: 5/16/2024
Question: In the previous round of vendor questions and answers, Arlington County responded to a question about exceptions to the non-mandatory portions of the contract. With respect to non-mandatory terms for this engineering contract, we ask Arlington to consider the 2023 Virginia Public Procurement Act § 2.2-4302.2. Process for competitive negotiation, subsection 4 (excerpted below). Following evaluation of the vendors, would Arlington be willing to conduct contract negotiations with the highest ranked offerors related to modifications to the non-mandatory terms in pursuit of a contract that is satisfactory to both Arlington County and the vendor?
Response: There are no previous questions and answers related to non-mandatory terms for this solicitation. Please carefully review Section V. Proposal Requirements, 7. PROPOSAL SUBMITTAL ELEMENTS.
Posted: 5/15/2024
Type of Addition: Addendum No. 1
Overview: Addendum No. 1 corrects criteria information, responds to Vendor inquiries, and provides the preproposal meeting notes and sign-in sheet.
Documents:
Posted: 6/7/2024
Type of Addition: In Review
Posted: 5/13/2024
Question: For Proposal Submittal Element D. Offerer's Qualifications and Experience, could you clarify which categories item a) ii) is referencing? It appears to possibly correspond to items b through f rather than a) ii through vii. Thank you.
Response: Please reference Addendum No. 1.
Posted: 5/13/2024
Question: For Section E. Experience of the Project Team, does the 2-page limit for the summary include all items in subsection 3 (minus subcontractor resumes)?
Response: Please reference Addendum No. 1.
Posted: 5/15/2024
Question: Will the County accept if key personnel's licensure / registration to practice Landscape Architecture in the Commonwealth of Virginia is "pending" or "in application" at the time of the submittal of a response to this RFP.
Response: No. The County will not accept "pending" or "in application" for key personnel's licensure/registration. The license is required at the time of submittal.
Posted: 5/15/2024
Question: 1. Primary Services states, ‘tasks listed under each sub-area represent the types of tasks most likely to be requested.’ Of the 5 listed sub-areas, is there an order to which category is most/least likely needed? 2. Proposal Requirements request a workflow diagram or description of the steps that would be taken for a project. Is there a particular project model or example that this should be based on? 3. Are subconsultants required to sign the NDA? 4. Proposal Requirements request the Offeror’s team shall have horticulture experience in planting design and native plant material knowledge in the Mid-Atlantic region. Does this require a Certified Horticulturist? 5. After proposals are due, when will the County announce notice of decision to award?
Response: Response to Question 1: No, there is not an order to which category is most/least likely needed. The County does not know which supporting services would be most/least likely required. Response to Question 2: A workflow diagram/description of the steps should include typical steps that need to be taken to accomplish similar tasks. There is no specific project model this needs to be based on. Response to Question 3: Any employee (to include subcontractors) that the contractor assigns who will be working on this contract is required to sign the NDA. Response to Question 4: The County is not requiring a Certified Horticulturist on a contractor’s team. Response to Question 5: Please reference Section II. INFORMATION FOR OFFERORS, 6. NOTICE OF DECISION TO AWARD.
Posted: 5/16/2024
Question: Can the County provide direction on which section the organizational chart belongs?
Response: An organizational chart is not part of the County's requirement. Offerors may provide the chart in any section they deem appropriate.
Posted: 5/16/2024
Question: Is a cover letter permissible, and if so, where can we include it?
Response: Yes, a cover letter is permissible. It can be included as the first page of the response.
Posted: 5/16/2024
Question: In Section 7. Proposal Submittal Elements, section C is limited to one (1) page per item. May you confirm if items i – iii under C.a should be limited to one (1) page total or one (1) page each? For example, item C.A.ii requires a workflow diagram that could span a page.
Response: Each of these items can be 1 page long.
Posted: 5/16/2024
Question: May you confirm that the Contractor Performance Evaluation Form provided as Exhibit D in the RFP is not required for the proposal submittal?
Response: The Contractor Performance Evaluation Form is not required for the proposal submittal. It is an exhibit of the contract that will be awarded to the vendor(s).
Posted: 5/16/2024
Question: May any of the required five (5) project examples include project experience from subconsultants or must those required projects be met by the prime offeror?
Response: Yes, the project examples can include project experience from the sub-consultants.
Posted: 5/16/2024
Question: What is the full extent of statistically valid needs assessment survey services required for this contract?
Response: To find an example of the statistically valid survey conducted as part of the PSMP update process, please go to https://www.arlingtonva.us/Government/Projects/Public-Spaces-Master-Plan-PSMP-Update/PSMP-Documents, and search under the section on Survey Documents. The County anticipates that any future statistically valid needs assessment surveys would be comparable to the one conducted previously.
Posted: 5/16/2024
Question: Scope of Services A (3) states “AutoCAD version used by the County, but also says files shall conform to DPR standards.” It is our understanding that DPR has their own CAD standards separate from the County. Please confirm which AutoCAD standards are required.
Response: This is an on-call contract and the services under this contract can be used by multiple departments. If used by DPR, DPR’s AutoCAD standards would be used.
Posted: 5/16/2024
Question: If awarded this contract, will the award preclude the successful Offeror from pursuing additional Arlington County contracts (as a prime or subconsultant) during the duration of this contract? Additionally, will the successful Offeror be precluded from working on future Arlington County RFPs that result from this contract?
Response: [11:26 AM] Sy Gezachew 7. If awarded this contract, will the award preclude the successful Offeror from pursuing additional Arlington County contracts (as a prime or sub-consultant) during the duration of this contract? Additionally, will the successful Offeror be precluded from working on future Arlington County RFPs that result from this contract? The successful Offeror will only be precluded if work under this task order contract is part of a future larger contract where pursuing such future contracts may create a potential conflict of interest.
Posted: 5/16/2024
Question: If an Offeror is currently under contract with the County for similar work, is that Offeror precluded from pursuing this contract?
Response: No.
Posted: 5/16/2024
Question: In the previous round of vendor questions and answers, Arlington County responded to a question about exceptions to the non-mandatory portions of the contract. With respect to non-mandatory terms for this engineering contract, we ask Arlington to consider the 2023 Virginia Public Procurement Act § 2.2-4302.2. Process for competitive negotiation, subsection 4 (excerpted below). Following evaluation of the vendors, would Arlington be willing to conduct contract negotiations with the highest ranked offerors related to modifications to the non-mandatory terms in pursuit of a contract that is satisfactory to both Arlington County and the vendor?
Response: There are no previous questions and answers related to non-mandatory terms for this solicitation. Please carefully review Section V. Proposal Requirements, 7. PROPOSAL SUBMITTAL ELEMENTS.