Okaloosa County Sealed Solicitation
Title: Repair, Inspection and Service of Fire Protection Equipment for County Facilities
Deadline: 5/10/2023 3:00 PM (UTC-06:00) Central Time (US & Canada)
Status:
Solicitation Number: ITB FM 33-23
Description: The Okaloosa County Board of County Commissioners solicits your company to submit a response for Repair, Inspection and Service of Fire Protection System Components as listed in this bid request. All terms and conditions below are part of this bid request. No bids will be accepted unless these terms and conditions have been met. The County reserves the right to reject any and all bids and to waive technicalities. Bids which are not submitted in accordance with this solicitation request may be rejected.
The intent of this solicitation is to acquire services for a three (3) year contract with two (2), one (1) year optional renewals to include repairs, inspections, service, materials, and parts necessary for the repair, inspection and service of Fire Protection Components listed. This work includes, but is not limited to, all labor, parts, materials, equipment, tools, supervision, and transportation required to provide the required services and to keep all systems in satisfactory working condition, as specified hereinafter.
The respondent shall have been in this service business for at least five (5) years. The respondent shall be licensed and certified or registered in accordance with all applicable City, County, and State laws for both water based and clean agent inspections and maintenance.
Pre-Bid Meeting Date: 4/12/2023 9:00 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.
Documents:
| Documents as of 3/31/2023 |
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Addition 1
Posted: 4/19/2023
Type of Addition: Addendum
Overview:
Deadline: 4/26/2023 3:00 PM
Solicitation #: ITB FM 33-23
Documents:
Addition 2
Posted: 4/21/2023
Type of Addition: Addendum
Overview: See addendum attached-deadline is changed to May 3, 2023 @ 3:00 P.M.
Deadline: 5/3/2023 3:00 PM
Solicitation #: ITB FM 33-23
Documents:
Addition 3
Posted: 4/28/2023
Type of Addition: Addendum
Overview: See addendum 3 attached.
Deadline: 5/10/2023 3:00 PM
Solicitation #: ITB FM 33-23
Documents:
Addition 4
Posted: 5/3/2023
Type of Addition: Addendum
Overview: See addendum attached with inspection reports and updated bid sheet
Deadline: 5/10/2023 3:00 PM
Solicitation #: ITB FM 33-23
Documents:
Question 1
Posted: 4/4/2023
Question: I didn't see a "Bid Summary" page included in the current ITB as it was in the ITB FM 24-20 doc. Will this be added at a later date? Thank you!
Response: See addendum 1 posted
Question 2
Posted: 4/5/2023
Question: Toward the end of the bid packet there is a pricing document referred to as "Okaloosa County FM200/FM400 Inspections/Backflow". On that same page it states the # of hoods at each location. Can you clarify exactly what inspection services are being referred to here? Is is FM200/400's, hood suppression or backflow devices? Thank you1
Response: See addendum 1 posted
Question 3
Posted: 4/7/2023
Question: 1. Will previous inspection reports with device count and type be provided for all systems? 2. Will you provide clarification on the bid sheet "Okaloosa County FM200/FM400 Inspections/Backflow"? These are (2) separate inspections and also there is a column representing # of hoods and hoods are not associated with either of these inspections. 3. How many tanks/cylinders per kitchen hood system? If previous inspection reports are provided, this information will be in the report. 4. In regards to monitoring, what type of communicator is currently being used at each location? 5. Will you specify if the fire pumps are electric or diesel? If previous reports are provided, this information will be in the report.
Response: See addendum 1 posted
Question 4
Posted: 4/13/2023
Question: Will the fire safety company be able to raise the price a certain percent annually to stay up with rising costs of doing business? Or will the price be set until the contract ends?
Response: See addendum 1 posted
Posted: 4/19/2023
Type of Addition: Addendum
Overview:
Deadline: 4/26/2023 3:00 PM
Solicitation #: ITB FM 33-23
Documents:
Posted: 4/21/2023
Type of Addition: Addendum
Overview: See addendum attached-deadline is changed to May 3, 2023 @ 3:00 P.M.
Deadline: 5/3/2023 3:00 PM
Solicitation #: ITB FM 33-23
Documents:
Posted: 4/28/2023
Type of Addition: Addendum
Overview: See addendum 3 attached.
Deadline: 5/10/2023 3:00 PM
Solicitation #: ITB FM 33-23
Documents:
Posted: 5/3/2023
Type of Addition: Addendum
Overview: See addendum attached with inspection reports and updated bid sheet
Deadline: 5/10/2023 3:00 PM
Solicitation #: ITB FM 33-23
Documents:
Posted: 4/4/2023
Question: I didn't see a "Bid Summary" page included in the current ITB as it was in the ITB FM 24-20 doc. Will this be added at a later date? Thank you!
Response: See addendum 1 posted
Posted: 4/5/2023
Question: Toward the end of the bid packet there is a pricing document referred to as "Okaloosa County FM200/FM400 Inspections/Backflow". On that same page it states the # of hoods at each location. Can you clarify exactly what inspection services are being referred to here? Is is FM200/400's, hood suppression or backflow devices? Thank you1
Response: See addendum 1 posted
Posted: 4/7/2023
Question: 1. Will previous inspection reports with device count and type be provided for all systems? 2. Will you provide clarification on the bid sheet "Okaloosa County FM200/FM400 Inspections/Backflow"? These are (2) separate inspections and also there is a column representing # of hoods and hoods are not associated with either of these inspections. 3. How many tanks/cylinders per kitchen hood system? If previous inspection reports are provided, this information will be in the report. 4. In regards to monitoring, what type of communicator is currently being used at each location? 5. Will you specify if the fire pumps are electric or diesel? If previous reports are provided, this information will be in the report.
Response: See addendum 1 posted
Posted: 4/13/2023
Question: Will the fire safety company be able to raise the price a certain percent annually to stay up with rising costs of doing business? Or will the price be set until the contract ends?
Response: See addendum 1 posted