Town of Bluffton Sealed Solicitation
Title: Road Landscape Maintenace RFP
Deadline: 8/14/2024 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 2025-13
Description: The Town of Bluffton, South Carolina (Town) is seeking proposals from interested and qualified firms with past, proven, positive experiences in providing landscape and litter control for three (3) roadways within the Town of Bluffton under a fixed price contract. The target start date for performing these services is September 2024. Desired services shall be for Buck Island Road from Bluffton Parkway to Simmonsville Road, Simmonsville Road from Bluffton Parkway to May River Road (Rt. 46), and Hampton Parkway from Fording Island Road (Rt. 278) to Bluffton Parkway.
Offerors may bid one, two, or all three roadways and the Town reserves the right to offer multiple awards to the firm(s) that represent the best value to the Town; contracts shall be for a period of one (1) year with the option to renew for four (4) additional 1-year periods.
Pre-Bid Meeting Date: 8/1/2024 10:00 AM
Pre-Bid Meeting Details: Meet at the Public Facilities building located at 2 Recreation Court for a brief discussion and caravan work sites afterward.
Documents:
| Documents as of 7/26/2024 |
|---|
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PLANHOLDERS:
| Date | Company Name |
|---|---|
| 7/26/2024 12:59:09 PM | Davis Landscape LTD |
| 7/29/2024 4:54:53 AM | alisha pvt ltd |
| 7/29/2024 7:37:36 AM | Carolyn's Landscaping, LLC. |
| 7/29/2024 9:30:57 AM | Bravo’s Landscaping |
| 7/29/2024 10:09:28 AM | Beaufort Construction of SC LLC |
| 7/29/2024 11:23:21 AM | O'hara Outdoors |
| 7/29/2024 3:34:49 PM | The Greenery Inc. |
| 7/29/2024 3:58:46 PM | ICS |
| 7/29/2024 9:55:45 PM | Harlyn Technology Solutions |
| 7/29/2024 10:33:43 PM | Columbia Home Solutions |
| 7/30/2024 12:18:55 AM | Dodge Data & Analytics |
| 7/30/2024 7:45:33 AM | Carolyns Landscaping |
| 7/30/2024 2:50:45 PM | Landscape Workshop |
| 8/5/2024 10:39:42 AM | YUCHII KUSSO MVSKOKI TRIBAL SERVICES |
| 8/5/2024 12:59:54 PM | galloway enterprises |
| 8/5/2024 8:27:42 PM | Southern Green |
| 8/6/2024 6:37:11 PM | Chuck's Home Repairs LLC |
| 8/7/2024 11:17:43 AM | Lowcountry Turf Solutions LLC |
| 8/7/2024 10:21:06 PM | Okatee Landscaping |
| 8/8/2024 6:59:34 PM | Real Green Landscape Partners LLC |
| 8/8/2024 8:43:44 PM | Stephenson Landscapes |
| 8/8/2024 10:46:32 PM | AG Ltd |
| 8/9/2024 2:24:25 AM | ConstructConnect |
| 8/9/2024 12:33:41 PM | Russell Landscape |
| 8/12/2024 11:41:04 AM | Town of Bluffton |
| 8/13/2024 9:42:58 AM | R. Shrieve Services, LLC |
| 8/13/2024 2:21:27 PM | JTP Lawn Care |
| 8/14/2024 8:21:42 AM | Yellowstone Landscape |
| 8/14/2024 11:50:27 AM | Way of Life Lawn & Maintenance LLC |
| 8/14/2024 12:08:05 PM | Palmetto Coastal Landscaping, LLC |
| 8/14/2024 2:06:59 PM | SOUTHERN PALMETTO LANDSCAPES |
| 8/22/2024 12:56:04 PM | Yellowstone Landscape |
| 9/6/2024 11:03:40 AM | Southern Palmetto Landscapes Inc. |
| 9/7/2024 3:56:40 AM | Dodge Data & Analytics |
Addition 1
Posted: 8/8/2024
Type of Addition: Addendum 1
Overview: Question and Answer. Please note there is an updated bid sheet.
Documents:
Addition 2
Posted: 8/28/2024
Type of Addition: In Review
Question 1
Posted: 8/5/2024
Question: Scope section 2, item 4 – “Any large litter spills shall be picked up immediately upon notification by the Town. Notify Public Services of any significant issues.” - Please confirm clean up of this type will be billed outside of contract at an hourly rate or agreed upon project price. Impossible to predict what this could entail to project inclusion of proper labor time in contract. Scope section 6, item b - “b. Dead Plant Material: The Contractor shall be responsible for notifying the Town of any dead plant material and, upon instruction by the Town, removing the material.” - Please confirm any plant removal will be billed at n hourly rate or agreed upon project price. Impossible to predict what this could entail to project inclusion of proper labor time in contract. Please define width of right of ways The specifications call for a class A type turf chemical program including pre/post emergents, fertilization, and insect and disease control. The roadways do not appear to be receiving this type of treatment currently and beginning a program like this will likely create widespread bare dirt patches by killing off weeds while encouraging existing warm season turf types to spread and fill in over time. Is that the intention with this specification? Is the current contract performing under this same turf specification? Regarding the boilerplate contract: - Please provide commensurate termination terms for both town and contractor. Would request minimum 30 day notice required as well.
Response: See Addendum 1.
Question 2
Posted: 8/5/2024
Question: Scope section 2, item 4 – “Any large litter spills shall be picked up immediately upon notification by the Town. Notify Public Services of any significant issues.” - Please confirm clean up of this type will be billed outside of contract at an hourly rate or agreed upon project price. Impossible to predict what this could entail to project inclusion of proper labor time in contract.
Response: See Addendum 1.
Question 3
Posted: 8/5/2024
Question: Scope section 6, item b - “b. Dead Plant Material: The Contractor shall be responsible for notifying the Town of any dead plant material and, upon instruction by the Town, removing the material.” - Please confirm any plant removal will be billed at n hourly rate or agreed upon project price. Impossible to predict what this could entail to project inclusion of proper labor time in contract.
Response: See Addendum 1.
Question 4
Posted: 8/5/2024
Question: Please define width of right of ways
Response: See Addendum 1.
Question 5
Posted: 8/5/2024
Question: The specifications call for a class A type turf chemical program including pre/post emergents, fertilization, and insect and disease control. The roadways do not appear to be receiving this type of treatment currently and beginning a program like this will likely create widespread bare dirt patches by killing off weeds while encouraging existing warm season turf types to spread and fill in over time. Is that the intention with this specification? Is the current contract performing under this same turf specification?
Response: See Addendum 1.
Question 6
Posted: 8/5/2024
Question: Regarding the boilerplate contract: - Please provide commensurate termination terms for both town and contractor. Would request minimum 30 day notice required as well.
Response: See Addendum 1
Posted: 8/8/2024
Type of Addition: Addendum 1
Overview: Question and Answer. Please note there is an updated bid sheet.
Documents:
Posted: 8/28/2024
Type of Addition: In Review
Posted: 8/5/2024
Question: Scope section 2, item 4 – “Any large litter spills shall be picked up immediately upon notification by the Town. Notify Public Services of any significant issues.” - Please confirm clean up of this type will be billed outside of contract at an hourly rate or agreed upon project price. Impossible to predict what this could entail to project inclusion of proper labor time in contract. Scope section 6, item b - “b. Dead Plant Material: The Contractor shall be responsible for notifying the Town of any dead plant material and, upon instruction by the Town, removing the material.” - Please confirm any plant removal will be billed at n hourly rate or agreed upon project price. Impossible to predict what this could entail to project inclusion of proper labor time in contract. Please define width of right of ways The specifications call for a class A type turf chemical program including pre/post emergents, fertilization, and insect and disease control. The roadways do not appear to be receiving this type of treatment currently and beginning a program like this will likely create widespread bare dirt patches by killing off weeds while encouraging existing warm season turf types to spread and fill in over time. Is that the intention with this specification? Is the current contract performing under this same turf specification? Regarding the boilerplate contract: - Please provide commensurate termination terms for both town and contractor. Would request minimum 30 day notice required as well.
Response: See Addendum 1.
Posted: 8/5/2024
Question: Scope section 2, item 4 – “Any large litter spills shall be picked up immediately upon notification by the Town. Notify Public Services of any significant issues.” - Please confirm clean up of this type will be billed outside of contract at an hourly rate or agreed upon project price. Impossible to predict what this could entail to project inclusion of proper labor time in contract.
Response: See Addendum 1.
Posted: 8/5/2024
Question: Scope section 6, item b - “b. Dead Plant Material: The Contractor shall be responsible for notifying the Town of any dead plant material and, upon instruction by the Town, removing the material.” - Please confirm any plant removal will be billed at n hourly rate or agreed upon project price. Impossible to predict what this could entail to project inclusion of proper labor time in contract.
Response: See Addendum 1.
Posted: 8/5/2024
Question: Please define width of right of ways
Response: See Addendum 1.
Posted: 8/5/2024
Question: The specifications call for a class A type turf chemical program including pre/post emergents, fertilization, and insect and disease control. The roadways do not appear to be receiving this type of treatment currently and beginning a program like this will likely create widespread bare dirt patches by killing off weeds while encouraging existing warm season turf types to spread and fill in over time. Is that the intention with this specification? Is the current contract performing under this same turf specification?
Response: See Addendum 1.
Posted: 8/5/2024
Question: Regarding the boilerplate contract: - Please provide commensurate termination terms for both town and contractor. Would request minimum 30 day notice required as well.
Response: See Addendum 1