Dorchester County Sealed Solicitation
Title: HVAC Preventative Maintenance and Repairs or Replacement
Deadline: 4/11/2025 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 2025-34
Description: Dorchester County is seeking proposals from interested and qualified vendors for scheduled preventative maintenance and as-needed repairs and/or replacement for Dorchester County heating, ventilation, and air-conditioning systems equipment.
Documents:
| Documents as of 3/17/2025 |
|---|
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PLANHOLDERS:
| Date | Company Name |
|---|---|
| 3/17/2025 11:31:03 AM | Triad Mechanical Contractors |
| 3/17/2025 11:31:49 AM | Revival Heating and Air LLC |
| 3/17/2025 11:50:10 AM | Climatec, LLC |
| 3/18/2025 8:32:30 AM | TShayEnterprise |
| 3/20/2025 1:01:56 AM | School Wholesale Supplies LLC |
| 3/20/2025 10:19:28 AM | GSH Group, Inc |
| 4/3/2025 11:25:30 AM | Carolina Chillers, LLC |
| 4/3/2025 9:16:05 PM | AG Ltd |
| 4/8/2025 10:51:49 AM | Craig Gaulden Davis |
| 4/8/2025 11:24:53 AM | Johnson Controls, Inc |
| 4/10/2025 7:23:49 PM | Commercial & Residential Heating & Air, LLC |
| 5/12/2025 5:17:10 PM | Johnson Controls |
| 5/12/2025 7:16:45 PM | Mazyck Mechanical Services |
| 5/13/2025 7:07:42 AM | ConstructConnect |
| 5/13/2025 7:11:28 AM | D&L |
| 5/13/2025 7:37:19 AM | Cullum Services, Inc. |
| 5/13/2025 2:38:30 PM | Christian Heating and Cooling LLC |
| 5/13/2025 6:46:05 PM | Naylor Building Partnerships |
| 5/14/2025 7:20:52 AM | Dodge Data |
| 5/18/2025 7:44:09 AM | Dodge Data & Analytics |
| 5/18/2025 8:58:19 AM | C.R. Hipp Construction, Inc. |
| 6/11/2025 12:14:26 AM | Dodge Data & Analytics |
| 6/18/2025 8:29:37 AM | PWXPress |
| 7/3/2025 6:22:47 AM | Deltek |
Addition 1
Posted: 3/17/2025
Type of Addition: Addendum No. 1
Overview: Please see attached Addendum No. 1, which includes changes to hourly rates and information regarding annual CPI contract adjustments.
Documents:
Addition 2
Posted: 4/3/2025
Type of Addition: Addendum No. 2
Overview: Please see attached Addendum No. 2, which includes Section Six, Attachments and Required Forms, as well as a list of answered questions for solicitation. Section Six MUST be included in all proposals.
Documents:
Addition 3
Posted: 4/11/2025
Type of Addition: In Review
Overview: Three proposals were received and are being reviewed.
Addition 4
Posted: 5/12/2025
Type of Addition: Letter of Intent to Award and Contract Execution
Overview: Tabulation of Selection Committee scores is attached. A Letter of Intent has been sent to Commercial & Residential Heating & Air, and contract execution is underway. Once completed, the contract with base annual amount of $128,500.00 will be uploaded.
Documents:
Addition 5
Posted: 6/12/2025
Type of Addition: Award Information
Overview: Contract awarded to Commercial & Residential Heating & Air LLC.
Amount: $128,500.00
Question 1
Posted: 3/26/2025
Question: The solicitation mentions 60-day tasking vs. a more standard 90-day tasking for preventative maintenance. Just to be clear, are you asking for 6 filter changes per year vs. 4? Is there a filter list available? The solicitation also mentions 500 hours of non-contract service hours. Are we to include this cost in the bid as a book of hours to be drawn against throughout the year? Are site visits allowed, and if so, who do we contact to set up an appointment?
Response: This will be included in addendum No. 2 being published later today. Site visits will not be held, as this would be unfeasible due to the number of buildings and equipment.
Posted: 3/17/2025
Type of Addition: Addendum No. 1
Overview: Please see attached Addendum No. 1, which includes changes to hourly rates and information regarding annual CPI contract adjustments.
Documents:
Posted: 4/3/2025
Type of Addition: Addendum No. 2
Overview: Please see attached Addendum No. 2, which includes Section Six, Attachments and Required Forms, as well as a list of answered questions for solicitation. Section Six MUST be included in all proposals.
Documents:
Posted: 4/11/2025
Type of Addition: In Review
Overview: Three proposals were received and are being reviewed.
Posted: 5/12/2025
Type of Addition: Letter of Intent to Award and Contract Execution
Overview: Tabulation of Selection Committee scores is attached. A Letter of Intent has been sent to Commercial & Residential Heating & Air, and contract execution is underway. Once completed, the contract with base annual amount of $128,500.00 will be uploaded.
Documents:
Posted: 6/12/2025
Type of Addition: Award Information
Overview: Contract awarded to Commercial & Residential Heating & Air LLC.
Amount: $128,500.00
Posted: 3/26/2025
Question: The solicitation mentions 60-day tasking vs. a more standard 90-day tasking for preventative maintenance. Just to be clear, are you asking for 6 filter changes per year vs. 4? Is there a filter list available? The solicitation also mentions 500 hours of non-contract service hours. Are we to include this cost in the bid as a book of hours to be drawn against throughout the year? Are site visits allowed, and if so, who do we contact to set up an appointment?
Response: This will be included in addendum No. 2 being published later today. Site visits will not be held, as this would be unfeasible due to the number of buildings and equipment.