Whitfield County Schools Sealed Solicitation
Title: Facilities - Northwest High Pond Closeout
Deadline: 6/30/2023 10:00 AM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: WCS-ARC-2023-031
Description: Proposals from contractors to provide Wastewater Pond Abandonment Services are required to properly abandon the two (2) wastewater treatment ponds at Northwest Whitfield High School.
Pre-Bid Meeting Date: 6/20/2023 10:00 AM
Pre-Bid Meeting Details: A SECOND mandatory pre-proposal Meeting will be held on the 20th day of June 2023, at 10:00 a.m. at the Project Site. Please arrive early and check in at the front office. Any contractor arriving more than 5 minutes late will not be permitted to attend. Any contractor that attended the pre-proposal meeting that was held on 6/13/2023 is NOT required to attend the second meeting. ______________________________________________________________________________________ Any Contractor who intends to submit a Proposal is required to attend a mandatory Pre-Proposal Meeting, which will be held on the 13th day of June 2023, at 10:00 a.m. at Northwest Whitfield High School located at 1651 Tunnel Hill Varnell Road, Tunnel Hill, GA 30755. Please arrive early and check in at the front office. Any contractor arriving more than 5 minutes late will not be permitted to attend.
Documents:
| Documents as of 6/1/2023 |
|---|
| Login to view documents |
Addition 1
Posted: 6/14/2023
Type of Addition: Addendum 1
Overview: Replace Section 00080 Proposal Form specification in its entirety with the attached.
Solicitation #: WCS-ARC-2023-031
Documents:
Addition 2
Posted: 6/16/2023
Type of Addition: Addendum 2
Pre-Bid Meeting Details: A SECOND mandatory pre-proposal Meeting will be held on the 20th day of June 2023, at 10:00 a.m. at the Project Site. Please arrive early and check in at the front office. Any contractor arriving more than 5 minutes late will not be permitted to attend.Any contractor that attended the pre-proposal meeting that was held on 6/13/2023 is NOT required to attend the second meeting.
Documents:
Addition 3
Posted: 6/23/2023
Type of Addition: Addendum 3
Overview: Updates and Changes to RFP.
Solicitation #: WCS-ARC-2023-031
Documents:
Addition 4
Posted: 7/12/2023
Type of Addition: Award Information
Overview: Awarded to Synagro South on July 10, 2023.
Amount: $974,000.00
Question 1
Posted: 6/5/2023
Question: Is there an ideal mobilization or completion date?
Response: See Section 00150
Question 2
Posted: 6/14/2023
Question: Section 3.1.2 (P40) Request the addition of the following language to section 3.1.2 “Liquidated Damages shall not apply if the delay is a result of, or occasioned by a Force Majeure event or circumstance beyond the control of the Contractor as defined in section 8.3.5.”
Response: Time extensions are granted under 8.3.5 – disputes concerning entitlements to time extensions do not carry liquidated damages as time extensions eliminate liquidated damages.
Question 3
Posted: 6/14/2023
Question: Request addition of Section 6.4 Notice to Proceed (P49) - “Owner Shall issue Notice to proceed for commencing the work no later than 60 days following the Notification of the Award of this agreement. or to allow the selected Contractor to modify the bid price, should the owner not provide notice to proceed (NTP) within 60 days of the notification of award of the contract.
Response: Answer: If the NTP is not initiated within 60-days, the parties can negotiate payment for any demonstrable increase in costs. If no agreement is reached, 12.2.1 gives us the right to terminate for convenience.
Question 4
Posted: 6/14/2023
Question: Request addition of the following terms to Causes beyond Contractor's Control in Section 8.3.5 (P58) …” a change in Federal, State, or local law or ordinance; orders or judgments of any Federal, State or local court, administrative agency or governmental body; change in permit conditions or requirements"
Response: Yes, in the above case, time will be added per section 8.3.5. Please note, time added to the contract is non-compensable.
Question 5
Posted: 6/14/2023
Question: Request addition of section 8.3.7.2 (P59) - “8.3.7.2 Consequential Damages - Neither party shall be liable for consequential or punitive damages on any claims arising out of the performance or non-performance of obligations under the Contract.”
Response: This change cannot be made.
Question 6
Posted: 6/14/2023
Question: Have the materials specified for disposal been tested at any time over the previous 10 years for PFAS / PFOA or other 40 CFR 503 regulated components? If so, would the County be willing to share the results of these test results? Does the County have any plans to test the materials specified in the agreement for PFAS /PFOA or other 40 CFR 503 regulated components during the duration of the contractual agreement term?
Response: The sludge was analyzed for TCLP Volatile Organic Compounds (VOCs), TCLP Semi-Volatile Organic Compounds (SVOCs), TCLP RCRA Metals, Total Polychlorinated Biphenyls (PCBs), Paint Filter Test, and % Solids in August 2019 as requested by the Dalton-Whitfield Landfill. No PFAS / PFOA analysis has been done. No additional sampling or analysis is planned at this time unless it is required by the receiving landfill.
Question 7
Posted: 6/14/2023
Question: Can the filtrate go back into the wastewater pond after dewatering?
Response: Yes
Question 8
Posted: 6/14/2023
Question: Is the contractor responsible for the fluid monitoring for the year?
Response: No, This will be provided by the Owner
Question 9
Posted: 6/14/2023
Question: If any tree limbs need to be cut and fencing temporarily removed, will the contractor be responsible to complete? a. If so, will the Owner’s contingency allowance be used for this or will the contractor need to add it to the mob/demob rate?
Response: No, this will be provided by the Owner
Question 10
Posted: 6/15/2023
Question: Are we able to set up in the parking lot by the track and pump across the street into the side where the clogged pipe is located?
Response: Unfortunately, this area will not be available. It is utilized for football games in the fall.
Posted: 6/14/2023
Type of Addition: Addendum 1
Overview: Replace Section 00080 Proposal Form specification in its entirety with the attached.
Solicitation #: WCS-ARC-2023-031
Documents:
Posted: 6/16/2023
Type of Addition: Addendum 2
Pre-Bid Meeting Details: A SECOND mandatory pre-proposal Meeting will be held on the 20th day of June 2023, at 10:00 a.m. at the Project Site. Please arrive early and check in at the front office. Any contractor arriving more than 5 minutes late will not be permitted to attend.Any contractor that attended the pre-proposal meeting that was held on 6/13/2023 is NOT required to attend the second meeting.
Documents:
Posted: 6/23/2023
Type of Addition: Addendum 3
Overview: Updates and Changes to RFP.
Solicitation #: WCS-ARC-2023-031
Documents:
Posted: 7/12/2023
Type of Addition: Award Information
Overview: Awarded to Synagro South on July 10, 2023.
Amount: $974,000.00
Posted: 6/5/2023
Question: Is there an ideal mobilization or completion date?
Response: See Section 00150
Posted: 6/14/2023
Question: Section 3.1.2 (P40) Request the addition of the following language to section 3.1.2 “Liquidated Damages shall not apply if the delay is a result of, or occasioned by a Force Majeure event or circumstance beyond the control of the Contractor as defined in section 8.3.5.”
Response: Time extensions are granted under 8.3.5 – disputes concerning entitlements to time extensions do not carry liquidated damages as time extensions eliminate liquidated damages.
Posted: 6/14/2023
Question: Request addition of Section 6.4 Notice to Proceed (P49) - “Owner Shall issue Notice to proceed for commencing the work no later than 60 days following the Notification of the Award of this agreement. or to allow the selected Contractor to modify the bid price, should the owner not provide notice to proceed (NTP) within 60 days of the notification of award of the contract.
Response: Answer: If the NTP is not initiated within 60-days, the parties can negotiate payment for any demonstrable increase in costs. If no agreement is reached, 12.2.1 gives us the right to terminate for convenience.
Posted: 6/14/2023
Question: Request addition of the following terms to Causes beyond Contractor's Control in Section 8.3.5 (P58) …” a change in Federal, State, or local law or ordinance; orders or judgments of any Federal, State or local court, administrative agency or governmental body; change in permit conditions or requirements"
Response: Yes, in the above case, time will be added per section 8.3.5. Please note, time added to the contract is non-compensable.
Posted: 6/14/2023
Question: Request addition of section 8.3.7.2 (P59) - “8.3.7.2 Consequential Damages - Neither party shall be liable for consequential or punitive damages on any claims arising out of the performance or non-performance of obligations under the Contract.”
Response: This change cannot be made.
Posted: 6/14/2023
Question: Have the materials specified for disposal been tested at any time over the previous 10 years for PFAS / PFOA or other 40 CFR 503 regulated components? If so, would the County be willing to share the results of these test results? Does the County have any plans to test the materials specified in the agreement for PFAS /PFOA or other 40 CFR 503 regulated components during the duration of the contractual agreement term?
Response: The sludge was analyzed for TCLP Volatile Organic Compounds (VOCs), TCLP Semi-Volatile Organic Compounds (SVOCs), TCLP RCRA Metals, Total Polychlorinated Biphenyls (PCBs), Paint Filter Test, and % Solids in August 2019 as requested by the Dalton-Whitfield Landfill. No PFAS / PFOA analysis has been done. No additional sampling or analysis is planned at this time unless it is required by the receiving landfill.
Posted: 6/14/2023
Question: Can the filtrate go back into the wastewater pond after dewatering?
Response: Yes
Posted: 6/14/2023
Question: Is the contractor responsible for the fluid monitoring for the year?
Response: No, This will be provided by the Owner
Posted: 6/14/2023
Question: If any tree limbs need to be cut and fencing temporarily removed, will the contractor be responsible to complete? a. If so, will the Owner’s contingency allowance be used for this or will the contractor need to add it to the mob/demob rate?
Response: No, this will be provided by the Owner
Posted: 6/15/2023
Question: Are we able to set up in the parking lot by the track and pump across the street into the side where the clogged pipe is located?
Response: Unfortunately, this area will not be available. It is utilized for football games in the fall.