Alabama A & M University Sealed Solicitation

Title: Charter Bus Transportation for Marching Maroon & White Band - Fall 2019 Season

Deadline: 6/6/2019 2:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Cancelled

Solicitation Number: Bid No. 2K19-09B

Description:

Alabama A&M University (“University”) is seeking bids from qualified vendors to provide charter bus transportation services for the Marching Maroon & White Band for the Fall 2019 season. At any time during the contract term, Alabama A&M University reserves the right to terminate a contract for convenience or cause with 30 days prior notice to the vendor or cancel any individual trip at any time.

Alabama A&M University will issue the awarded vendor an open purchase order in the sum of the estimated total contract value.  It is to be understood that due to force majeure schedule changes may occur and transportation needs may be canceled.  The University reserves the right to cancel any individual trip at any time.  For these reasons, the vendor will invoice actual fees incurred to be paid in reference to the open purchase order.  It is to be understood that the quoted, estimated total contract value is to be considered the not to exceed price under the assumption no schedule changes occur.  Therefore, a vendor may not actually receive the total estimated contract value as revenue. 

Vendors are to itemize the total cost associated with each scheduled trip.  Alabama A&M University understands that fuel costs and mileage are associated costs with travel and may not be known until after a trip has been completed.  For those reasons, bidders are encouraged to provide their best estimate of the price for each trip.

Vendors must provide as an attachment a listing of their passenger bus fleet by Vehicle Identification Number (VIN), Make, Model, and Vehicle Year that meet or exceed the requirements of Invitation to Bid No. 2K19-09B.  For each vehicle that meets or exceeds the requirements of Invitation to Bid No. 2K19-09B, vendors must also provide one copy of each vehicle’s registration document issued from the State where the vehicle is registered.  Supplemental information should be attached to each vendor’s bid response.

The awarded vendor must follow Federal and State of Alabama laws and Alabama A&M University policies and procedures throughout the duration of the contract.



Documents:

Addition 1

Posted: 6/6/2019

Type of Addition: Cancellation Information

Overview: The sole respondent to Bid No. 2K19-09B was Spirit Coach. However, Spirit Coach could not guarantee that the Band would receive charter buses meeting the specifications of the bid due to the buses in their fleet that did meet the specifications being allocated to Alabama A&M University's Football Team, thus leaving a shortage of suitable charter buses. Also, Spirit Coach was sold out for two dates required on the proposal sheet. For these reasons, Bid No. 2K19-09B has been cancelled and will be re-issued.

Documents:

Posted: 6/6/2019

Type of Addition: Cancellation Information

Overview: The sole respondent to Bid No. 2K19-09B was Spirit Coach. However, Spirit Coach could not guarantee that the Band would receive charter buses meeting the specifications of the bid due to the buses in their fleet that did meet the specifications being allocated to Alabama A&M University's Football Team, thus leaving a shortage of suitable charter buses. Also, Spirit Coach was sold out for two dates required on the proposal sheet. For these reasons, Bid No. 2K19-09B has been cancelled and will be re-issued.

Documents: