Title: Affordable Housing Rental Management Services

Deadline: 5/22/2024 3:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Awarded

Solicitation Number: RFP GM 54-24

Description: Okaloosa County is seeking a qualified vendor/contractor to provide management services for the following:
•61 two-story townhome units located in Crestview, Florida (Rolling Pines Townhome complex at the end of East Redstone Avenue in Crestview) (Properties are within a quarter mile of each other but not contiguous)
•2 detached single-family homes located in Crestview, Florida
•12 two-story multifamily units located in Ft Walton Beach (Palm Village-located on a single 3.79acre site on Palm Villa Circle off Patrick Drive)
Services to be provided include:
•Advertising of units when such become available
•Coordination with Okaloosa County on qualifying prospective tenants prior to leasing
•Entering into and administering leases on the County’s behalf, including:
Collecting security deposits.
Collecting rent.
Enforcing lease terms.
Evictions as needed.
Verifying adherence of tenants to lease terms.
All book- and record-keeping associated with these functions; rents, security deposits, and other funds as may be collected must be individually tracked for each unit.
Routine maintenance of units including:
Quarterly changing of air conditioner filters.
Pest control services quarterly.
Pre-rental unit cleaning and preparation (aka “turns”).
All book- and record-keeping associated with these functions.
When Replacing appliances and HVAC systems, must use models that meet or exceed Energy Star standards.
When replacing bathroom fixtures low-flow water fixtures should be used.
•Respondent shall be responsible for the security and maintenance of any vacant units.
•Routine Maintenance of Land at Palm Village, mowing, trimming edging, weed flower beds surrounding units, mulch once a year.
•Responding to tenants’ requests for maintenance or repairs, complaints, and similar issues
•Coordinating with County on major repairs.
•Monitoring of units and premises.
•Reports as requested by the County to verify revenue flow, maintenance activities, expenditures, or any other activity associated with the vendor’s/contractor’s performance.
•Making recommendations to the County regarding changes in rental rates or other program aspects.
•There is no office on site for use by the contractor.
•There is a 10x20 shed at Rolling Pines that could be used for storage and a 10x16 shed at the Palm Village location that could be used for storage.

Pre-Bid Meeting Date: 5/10/2024 9:00 AM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting. A mandatory pre-bid meeting will be held at 9:00 a.m. (CST), May 10, 2024 at the Purchasing Department located at 5479A Old Bethel Road, Crestview, FL 32536.

Documents:

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