Rio Rancho Public Schools Sealed Solicitation
Title: Software Related to Instructional Products
Deadline: 11/21/2024 2:00 PM (UTC-07:00) Mountain Time (US & Canada)
Status: Deadline Expired
Solicitation Number: RFP No. 2025-010-C&I
Description: Rio Rancho Public Schools is undertaking a request for proposal to evaluate product functionality in relation to educational curriculum and assessment tools across multiple disciplines for secondary students in New Mexico. This document outlines the scope of our requirements and serves as an invitation for vendors to provide proposals that will aid in the selection of a product for our online learning platform. Additionally, if there is an existing cooperative agreement relevant to our needs, please include the procurement details for consideration.
Pre-Bid Meeting Date: 10/30/2024 9:30 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.Pre-Bid/Proposal Conference (Non-Mandatory) Access to the meeting is virtual using the following meeting link. Meeting ID meet.google.com/deh-qtmk-fzv Edit Phone Numbers (US)+1 609-800-2692 PIN: 467 941 059# NOTE: To access google meet, hover over the meeting ID link, hold down control button on the keyboard and then click on the link.
Documents:
| Documents as of 11/14/2024 |
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Question 1
Posted: 10/28/2024
Question: I have a company based in Rio Rancho that offers a free system for students that just released our web app that you might want to take a look at since it represents 80-90% of your needs. And you would only have to rethink and redo that remaining percent of what you fully need, if you utilized it. In fact, you might change your mind about certain things such as your strategy for this endeavor in the RFP knowing that it exists, and is free. And requires no teacher training, cost to the students, and has even more features that enrich and lead to success of the student, and is available now. You might seek a different route on the remaining 10-15% that would be cheaper for you to develop or find and use that would be easier for a company to provide in tandem with this web app offering, which would be easier to acquire. Not to mention the cost of the process of finding the software that you describe and the time involved in vetting companies which would be negated, or made simpler. The web app I offer could be fully tested and vetted by the schools and offered to any school in New Mexico right now, scaled to any need in the state, and the remaining needs rethought and simplified, as working in tandem with my technology, resulting in saving time and money. In fact, you may realize that you do not want to do any more, the full needs of the RFP that I have read, after this testing period. A new, smaller request from the Schools could go out, as I mentioned, and be fulfilled. The full needs and scope of what the District needs may not be available for some time due to it’s complexity.
Response: See Addenda No. 1 for a response to this question.
Question 2
Posted: 10/28/2024
Question: Is Rio Rancho looking for an assessment creation/management solution or a content provider that provides course materials as well as pre-built assessments?
Response: See Addenda No. 1 for a response to this question.
Question 3
Posted: 10/28/2024
Question: Please expand on the NCAA Clearinghouse approved requirement.
Response: See Addenda No. 1 for a response to this question.
Question 4
Posted: 10/28/2024
Question: Please expand on this requirement, “Variety of course offerings to include core options (AP approved) and extensive elective options for a variety of interests to students.” Is this requirement speaking to assessment content?
Response: See Addenda No. 1 for a response to this question.
Question 5
Posted: 10/28/2024
Question: Is the district currently using a learning management system? If so, which one and how do you see this interacting with that system?
Response: See Addenda No. 1 for a response to this question.
Question 6
Posted: 10/28/2024
Question: Please expand on the course requirements and instructional material for this offering. Is the district looking for a solution to deliver course content or primarily an assessment and reporting solution?
Response: See Addenda No. 1 for a response to this question.
Question 7
Posted: 10/29/2024
Question: Would this include a supplemental ELA reading software for grades 6-8?
Response: See Addenda No. 1 for a response to this question.
Question 8
Posted: 10/29/2024
Question: Would this include a supplemental science software for grades 6-8?
Response: See Addenda No. 1 for a response to this question.
Question 9
Posted: 11/12/2024
Question: 1. What is the anticipated number of students to be served? 2. Does Rio Rancho Public Schools plan to use any of the courseware for credit acceleration? 3. Section 3.17, RRPS Background Checks, states that the “contractor will be responsible for the supervision and execution of Services by its employees. All shall be required to pass the necessary background screening process in accordance to Rio Rancho School District policies and procedures.” There is not an Attachment G document in the RFP. Should we state on a document named Attachment G that we will comply with Rio Rancho Public Schools School Board Policies, Series 700, Policy 728A if selected? 4. Is there a proposed budget in mind for the project, and if so, can you share it? 5. What is the funding source for the RFP?
Response: See Addenda No. 1 for a response to this question.
Posted: 10/28/2024
Question: I have a company based in Rio Rancho that offers a free system for students that just released our web app that you might want to take a look at since it represents 80-90% of your needs. And you would only have to rethink and redo that remaining percent of what you fully need, if you utilized it. In fact, you might change your mind about certain things such as your strategy for this endeavor in the RFP knowing that it exists, and is free. And requires no teacher training, cost to the students, and has even more features that enrich and lead to success of the student, and is available now. You might seek a different route on the remaining 10-15% that would be cheaper for you to develop or find and use that would be easier for a company to provide in tandem with this web app offering, which would be easier to acquire. Not to mention the cost of the process of finding the software that you describe and the time involved in vetting companies which would be negated, or made simpler. The web app I offer could be fully tested and vetted by the schools and offered to any school in New Mexico right now, scaled to any need in the state, and the remaining needs rethought and simplified, as working in tandem with my technology, resulting in saving time and money. In fact, you may realize that you do not want to do any more, the full needs of the RFP that I have read, after this testing period. A new, smaller request from the Schools could go out, as I mentioned, and be fulfilled. The full needs and scope of what the District needs may not be available for some time due to it’s complexity.
Response: See Addenda No. 1 for a response to this question.
Posted: 10/28/2024
Question: Is Rio Rancho looking for an assessment creation/management solution or a content provider that provides course materials as well as pre-built assessments?
Response: See Addenda No. 1 for a response to this question.
Posted: 10/28/2024
Question: Please expand on the NCAA Clearinghouse approved requirement.
Response: See Addenda No. 1 for a response to this question.
Posted: 10/28/2024
Question: Please expand on this requirement, “Variety of course offerings to include core options (AP approved) and extensive elective options for a variety of interests to students.” Is this requirement speaking to assessment content?
Response: See Addenda No. 1 for a response to this question.
Posted: 10/28/2024
Question: Is the district currently using a learning management system? If so, which one and how do you see this interacting with that system?
Response: See Addenda No. 1 for a response to this question.
Posted: 10/28/2024
Question: Please expand on the course requirements and instructional material for this offering. Is the district looking for a solution to deliver course content or primarily an assessment and reporting solution?
Response: See Addenda No. 1 for a response to this question.
Posted: 10/29/2024
Question: Would this include a supplemental ELA reading software for grades 6-8?
Response: See Addenda No. 1 for a response to this question.
Posted: 10/29/2024
Question: Would this include a supplemental science software for grades 6-8?
Response: See Addenda No. 1 for a response to this question.
Posted: 11/12/2024
Question: 1. What is the anticipated number of students to be served? 2. Does Rio Rancho Public Schools plan to use any of the courseware for credit acceleration? 3. Section 3.17, RRPS Background Checks, states that the “contractor will be responsible for the supervision and execution of Services by its employees. All shall be required to pass the necessary background screening process in accordance to Rio Rancho School District policies and procedures.” There is not an Attachment G document in the RFP. Should we state on a document named Attachment G that we will comply with Rio Rancho Public Schools School Board Policies, Series 700, Policy 728A if selected? 4. Is there a proposed budget in mind for the project, and if so, can you share it? 5. What is the funding source for the RFP?
Response: See Addenda No. 1 for a response to this question.