Title: GREENE COUNTY TIRE COLLECTION AND RECYCLING

Deadline: 10/6/2023 2:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: Deadline Expired

Solicitation Number: 116-1225

Description: GREENE COUNTY TIRE COLLECTION AND RECYCLING REQUEST FOR PROPOSAL


GREENE COUNTY IS INTERESTED IN RECEIVING PROPOSALS FOR TIRE COLLECTION, TRANSPORTATION AND RECYCLING FROM ITS WASTE TIRE COLLECTION SITE LOCATED AT 795 HAL HENARD ROAD, GREENEVILLE, TENNESSEE 37745.

SPECIFICATIONS
ALL PROPOSERS MUST BE A STATE OF TENNESSEE APPROVED END-USER OR TIRES MUST BE TRANSPORTED TO AN APPROVED END-USE PROCESSOR.

ALL PROPOSERS MUST ENSURE THAT NO TIRES ARE PLACED ON GROUNDS OF THE GREENE COUNTY WASTE TIRE COLLECTION SITE.

ALL PROPOSERS MUST PROVIDE AT A MINIMUM (TWO) 2-53 FOOT BOX TRAILERS AT START-UP AND PROVIDE PICK-UP OF FULL TRAILERS AND DELIVERY OF EMPTY TRAILERS WITHIN 72 HOURS OF NOTIFICATION BY GREENE COUNTY.

CAN YOU MEET THIS REQUIREMENT: YES_____ NO_____? IF NO, PLEASE EXPLAIN

IF A CONSISTENT PATTERN OF FAILURE TO PICK UP TRAILERS WITHIN THE 72 HOURS OF NOTIFICATION, GREENE COUNTY RESERVES THE RIGHT TO CANCEL CONTRACT WITH A 60 DAY WRITTEN NOTICE. A CONSISTENT PATTERN WILL BE THREE (3) OR MORE TIMES

ALL PROPOSERS MUST PROVIDE A PER TON COST, WHICH INCLUDES TRANSPORTATION, PROCESSING, TIPPING FEES AND FUEL SURCHARGE ACCORDING TO FUEL PRICE AND MILEAGE. ALL PROPOSALS SHALL ALSO INCLUDE THE MINIMUM TON LIMIT PER TRAILER.. TON

ALL PROPOSALS MUST MEET THE STATE OF TENNESSEE TIRE MANIFESTING SYSTEM REQUIREMENTS, WHICH INCLUDES TRUCK/HAUL LOGS, END-USE CERTIFICATIONS AND TAXPAYER IDENTIFICATION NUMBER.

THE SUCCESSFUL PROPOSER MUST INVOICE GREENE COUNTY NO MORE FREQUENTLY THAN (ONE) 1 TIME PER MONTH. INVOICES SHOULD BE RECEIVED THE FIRST OF EACH MONTH FOR TIRES COLLECTED/PROCESSED THE PREVIOUS MONTH.

THE SUCCESSFUL PROPOSER MUST SEND, WITH THE INVOICE EACH MONTH, A CERTIFICATION STATING THE TIRE TONS RECEIVED FROM THE COUNTY AND THE BENEFICIAL END-USE FOR THESE TONS. THE SUCCESSFUL PROPOSER MUST STATE IN THE CONTRACT THAT NO TIRES OR TIRE SHREDS WILL BE LANDFILLED BY THE CONTRACTOR OR A SUB-CONTRACTOR.

INCLUDED WITH THE PROPOSAL, ALL PROPOSERS MUST SUBMIT AT LEAST THREE (3) REFERENCES FROM COUNTIES CURRENTLY SERVED BY THE PROPOSER.

THE TERM OF THIS CONTRACT SHALL BE FROM DATE OF AWARD TO JUNE 30, 2024.

CONTRACT EXTENSION

THIS CONTRACT MAY BE RENEWED AT THE EXPIRATION OF ITS TERM BY AGREEMENT OF BOTH PARTIES FOR A PERIOD OF FOUR (4) YEARS IN ONE YEAR INCREMENTS IF AGREED UPON BY BOTH PARTIES AT THE END OF EACH FISCAL YEAR FOR A TOTAL OF FIVE (5) YEARS OR SIXTY MONTHS. THIS RENEWAL OPTION IS AT THE DISCRETION OF GREENE COUNTY. SHOULD GREENE COUNTY DESIRE NOT TO RENEW, NO REASON NEEDS TO BE GIVEN. GREENE COUNTY FURTHER STIPULATES THAT THE CONTRACT WILL BE RENEWED ONLY IF THE PRICE IS REDUCED OR REMAINS THE SAME, AND ALL OTHER ORGINIAL SERVICES AND SPECIFICATIONS REMAIN THE SAME.

IT SHOULD BE NOTED THAT A MULTIYEAR CONTRACT MAY BE CONTINUED EACH FISCAL YEAR ONLY AFTER FUNDING APPROPRIATIONS AND PROGRAM APPROVAL HAVE BEEN GRANTED BY THE GREENE COUNTY COMMISSION. IN THE EVENT THAT THE COUNTY COMMISSION DOES NOT GRANT NECESSARY FUNDING APPROPRIATIONS AND/OR PROGRAM APPROVAL, THEN THE AFFECTED MULTIYEAR CONTRACT BECOMES NULL AND VOID ON JULY 1ST OF THE FISCAL YEAR FOR WHICH SUCH APPROVALS HAVE BEEN DENIED.

GREENE COUNTY TIRE PROGRAM SPECIFICS

THE SITE RECEIVES GREENE COUNTY TIRES ONLY.

THE SITE RECEIVES AN AVERAGE OF 550+/- TONS OF TIRES PER YEAR. THIS AVERAGE IS A COMBINATION OF PASSENGER, LIGHT TRUCK, SEMI-TRUCK, FARM/AGRICULTURE, AND OTHER.

THE OPERATING HOURS FOR PICK-UP OF THE TIRES WILL BE AS FOLLOWS:

MONDAY – FRIDAY 6 A.M. UNTIL 2 P.M.

GREENE COUNTY WILL PROVIDE AN ON SITE SUPERVISOR WHEN TRAILER OR CONNEX IS PICKED UP.

THE SUCCESSFUL PROPOSER MUST WEIGH FULL TRAILERS AT A CERTIFIED SCALE OF THEIR CHOICE. ALL INVOICES FOR THIS SERVICE WILL BE PAID BY THE WEIGHTS OBTAINED AT THE CERTIFIED SCALE.

BIDDER MUST PROVIDE PROOF THAT THEY ARE A STATE OF TENNESSE APPROVED END-USE PROCESSOR OR PROVIDE NAME OF STATE OF TENNESSEE APPROVED END-USE PROCESSOR BIDDER WILL BE USING.

PROPOSALS WILL BE EVALUATED BASED ON COST AND PAST HISTORY AND RELIABILITY OF THE PROPOSER. GREENE COUNTY RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS AND TO WAIVE INFORMALITIES.

ALL PROPOSALS MUST BE RECEIVED BY 2:00 P.M., OCTOBER 6, 2023. LATE BIDS WILL BE DEEMED NON-RESPONSIVE AND RETURNED UNOPENED.

ALL QUESTIONS SHOULD BE DIRECTED TO JIM GREENE, GREENE COUNTY SOLID WASTE DIRECTOR, AT 423-798-1794.

ALL PROPOSALS/BIDS MUST BE IN A SEALED ENVELOPE AND CLEARLY MARKED “GREENE COUNTY TIRE COLLECTION AND RECYCLING BID”









PRICE PER TON______________________________________________________________________

PROVIDING 2 53’ TRAILER ____________________________________________

ADDITIONAL COMMENTS/INFORMATION_____________________________________________

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MINIMUN TON LIMIT PER TRAILER __________________________________________

FUEL SURCHARGE MIN MAX

REFERENCES ATTACHED.

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Documents:

Documents as of 9/19/2023
GREENE COUNTY TIRE COLLECTION AND RECYCLING 2023 BID.doc