Alabama A & M University Sealed Solicitation

Title: Brochures and Booklets for Alabama A&M University's Admissions Office

Deadline: 10/10/2019 2:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Awarded

Solicitation Number: Bid No. 2K19-17B

Description:

Alabama A&M University (“University”) is seeking bids from vendors to provide printing services for the production of marketing brochures and booklets for the University’s Admissions Office.  The printed materials will be used for the marketing the University for the recruitment of students. 

The specifications of each of the three print jobs are as follows:

1)      Job Specifications 1:   Brochure
Qty:    30,000
Size:   11” x 17”

4 Pages
Stock:    80# gloss cover
Colors:   4/4
Bindery: Half Fold

 

2)      Job Specifications 2:  Brochure
Qty: 10,000
Size: 8.5” x 11”

8 Pages
Stock: 80# gloss cover, 100# gloss text
Colors:   4/4
Bindery: Saddle Stitched

 

3)      Job Specifications 3:   Perfect Bound Booklets
Qty:     2500

72 page + cover

Size:    8.5 x 11

Proof – hard copy proof
Stock:    111# Gloss Cover / 80# Gloss Text
Colors:    4/4 + uv on the outside covers
Bindery:   Perfect Bind PUR

Documents:

Documents as of 9/21/2019
Bid No. 2K19-17B.pdf
Addition 1

Posted: 10/12/2019

Type of Addition: Award Information

Overview: Awarded to apparent lowest responsible bidder Premier Printing of Illinois Inc

Amount: $13,076.00

Documents:

Addition 2

Posted: 10/12/2019

Type of Addition: Bid Tabulation

Overview:

Documents:

Question 1

Posted: 9/23/2019

Question: Please confirm the finish /final size for items 1-3. #1-Brochure: Does the 11 x 17 brochure fold to 8.5 x 11? #2-Brochure: Does the 8 page 8.5 x 11 brochure fold to 8.5 x 5.5 and stitch? #3 Perfect Bound booklets: Confirm the 8.5 x 11 is the finished size. Will a hard copy proof with out the UV coat and PUR glue be acceptable? if no, do you want a proof completely done?

Response: #1) YES, #2) NO, Folds to 8.5" X 11", #3) YES, 8.5" X 11" is finished size. 4) Yes, a hard copy proof w/o the UV Coat and PUR glue will be acceptable. A Proof does not have to be completely done.

Question 2

Posted: 9/23/2019

Question: Good morning, I had a question about Bid #2 Brochure: Is it 4 page plus cover, or 8 page plus cover? Thank you, Matt

Response: Two (2) 11" x 17" sheets folded in half to make a 4-page brochure plus cover which is the equivalent to Eight (8) 8.5" x 11" sheets plus cover

Question 3

Posted: 9/23/2019

Question: Are the sizes listed in "Job Specifications 1: Brochure" and "Job Specifications 2: Brochure" the flat size? The finished folded size for Job 1 will be 8.5x11 and the finished saddle stitched size for job 2 will be 8.5x5.5. Please let me know.

Response: The sizes listed in Job Specifications 1: Brochure is the flat size. Yes, the folded size for each page will be 8.5" x 11" for Job Specifications 1. No, Job Specifications 2's folded page size is 8.5" x 11".

Question 4

Posted: 9/23/2019

Question: Confirming that No. 2 brochure is 8 pages of 100# gloss text, plus 4 pages of 80# gloss cover?

Response: The No. 2 brochure is eight (8) pages total, so it would be correct to say four (4) pages of 100# gloss text and four (4) pages of 80# gloss cover.

Question 5

Posted: 9/23/2019

Question: Well, Two(2) 11" X 17" sheets folded in half make a 8-page brochure am I right? So I am taking it as a 8 page plus cover? Please confirm so we can quote it correct. Thanks!

Response: Yes, you are correct. The saddle stitched book is two (2) 11" x 17" sheets folded in half to make a 8 page plus cover.

Question 6

Posted: 9/23/2019

Question: Will you provide camera ready art with cut marks for all items in PDF format? Are all the publication full bleed? thanks JoAnn

Response: We have already responded to this question. Please see the public solicitation.

Question 7

Posted: 9/23/2019

Question: Will you provide camera ready artwork with cut marks in PDF format? Are all the publications full bleed? Thanks JoAnn

Response: Yes, we will provide camera ready artwork with cut marks in PDF format to the awarded offeror. Yes, all the publications are full bleed.

Question 8

Posted: 9/23/2019

Question: Would you prefer ALL of the brochures and booklets to be packed and shipped in boxes for purposes of the quotes?

Response: Yes, the awarded offeror should pack and ship all of the printed materials in boxes to ensure no damage is caused.

Question 9

Posted: 9/23/2019

Question: Is a Bid Bond required for this bid (2K19-17B)?

Response: No, a bid bond is not required.

Question 10

Posted: 9/23/2019

Question: Is a Bid Bond required for this bid (2K19-17B)?

Response: No bid bond is required.

Question 11

Posted: 9/24/2019

Question: The Answers to questions 4 & 5 seem to be conflicting. On Job Spec 2: Should it be 4 pages of 100# gloss text and 4 pages of 80# gloss cover or 8 pages of 100 # gloss text + the 4 pages of 80 # gloss cover. Some clarification would be greatly appreciated. Thanks

Response: The Director of Admissions aided me in confirming that: For Job Specification #2, there is a 11" x 17" Front and Back 100# page with gloss text. There is also 11" x 17" Front and Back 80# page with gloss text. I hope this answers the question. If there are any previous conflicting or confusing responses, please use this response to assist you in pricing this job.

Question 12

Posted: 10/2/2019

Question: What was your budget for this project last year?

Response: There has not been a pre-established budget for this project.

Question 13

Posted: 10/2/2019

Question: With reference to the proposal preparation would you like descriptive literature/ manufacturer's specifications about our company or about the way we are quoting this project?

Response: Yes, any additional information will be welcomed and reviewed.

Question 14

Posted: 10/2/2019

Question: Is it required to bid on all three jobs to be considered? Thank you

Response: No, it is not required to bid on all three jobs. The bid's general conditions outlines that the Awarding Authority reserves the right to award in whole or in part.

Question 15

Posted: 10/4/2019

Question: I've bid on thousands of government jobs and not had to submit a check before. I believe I've done a bond before where I got something from my insurance company. Do I really need to cut a check? Will something from my insurance company? Is this really necessary to do either?

Response: A bid bond is not required and should not be provided in each vendor's bid.

Question 16

Posted: 10/9/2019

Question: After the bid opening, will the bid results be made public and how can we obtain a copy of the results?

Response: Yes, the bid results will be made public and posted in Vendor Registry in a formal Bid Tabulation Sheet. By the same method of going to this bid posting that the vendors used in posting questions, can be performed in obtaining the Bid Tabulation Sheet once it is posted.

Posted: 10/12/2019

Type of Addition: Award Information

Overview: Awarded to apparent lowest responsible bidder Premier Printing of Illinois Inc

Amount: $13,076.00

Documents:

Posted: 10/12/2019

Type of Addition: Bid Tabulation

Overview:

Documents:

Posted: 9/23/2019

Question: Please confirm the finish /final size for items 1-3. #1-Brochure: Does the 11 x 17 brochure fold to 8.5 x 11? #2-Brochure: Does the 8 page 8.5 x 11 brochure fold to 8.5 x 5.5 and stitch? #3 Perfect Bound booklets: Confirm the 8.5 x 11 is the finished size. Will a hard copy proof with out the UV coat and PUR glue be acceptable? if no, do you want a proof completely done?

Response: #1) YES, #2) NO, Folds to 8.5" X 11", #3) YES, 8.5" X 11" is finished size. 4) Yes, a hard copy proof w/o the UV Coat and PUR glue will be acceptable. A Proof does not have to be completely done.

Posted: 9/23/2019

Question: Good morning, I had a question about Bid #2 Brochure: Is it 4 page plus cover, or 8 page plus cover? Thank you, Matt

Response: Two (2) 11" x 17" sheets folded in half to make a 4-page brochure plus cover which is the equivalent to Eight (8) 8.5" x 11" sheets plus cover

Posted: 9/23/2019

Question: Are the sizes listed in "Job Specifications 1: Brochure" and "Job Specifications 2: Brochure" the flat size? The finished folded size for Job 1 will be 8.5x11 and the finished saddle stitched size for job 2 will be 8.5x5.5. Please let me know.

Response: The sizes listed in Job Specifications 1: Brochure is the flat size. Yes, the folded size for each page will be 8.5" x 11" for Job Specifications 1. No, Job Specifications 2's folded page size is 8.5" x 11".

Posted: 9/23/2019

Question: Confirming that No. 2 brochure is 8 pages of 100# gloss text, plus 4 pages of 80# gloss cover?

Response: The No. 2 brochure is eight (8) pages total, so it would be correct to say four (4) pages of 100# gloss text and four (4) pages of 80# gloss cover.

Posted: 9/23/2019

Question: Well, Two(2) 11" X 17" sheets folded in half make a 8-page brochure am I right? So I am taking it as a 8 page plus cover? Please confirm so we can quote it correct. Thanks!

Response: Yes, you are correct. The saddle stitched book is two (2) 11" x 17" sheets folded in half to make a 8 page plus cover.

Posted: 9/23/2019

Question: Will you provide camera ready art with cut marks for all items in PDF format? Are all the publication full bleed? thanks JoAnn

Response: We have already responded to this question. Please see the public solicitation.

Posted: 9/23/2019

Question: Will you provide camera ready artwork with cut marks in PDF format? Are all the publications full bleed? Thanks JoAnn

Response: Yes, we will provide camera ready artwork with cut marks in PDF format to the awarded offeror. Yes, all the publications are full bleed.

Posted: 9/23/2019

Question: Would you prefer ALL of the brochures and booklets to be packed and shipped in boxes for purposes of the quotes?

Response: Yes, the awarded offeror should pack and ship all of the printed materials in boxes to ensure no damage is caused.

Posted: 9/23/2019

Question: Is a Bid Bond required for this bid (2K19-17B)?

Response: No, a bid bond is not required.

Posted: 9/23/2019

Question: Is a Bid Bond required for this bid (2K19-17B)?

Response: No bid bond is required.

Posted: 9/24/2019

Question: The Answers to questions 4 & 5 seem to be conflicting. On Job Spec 2: Should it be 4 pages of 100# gloss text and 4 pages of 80# gloss cover or 8 pages of 100 # gloss text + the 4 pages of 80 # gloss cover. Some clarification would be greatly appreciated. Thanks

Response: The Director of Admissions aided me in confirming that: For Job Specification #2, there is a 11" x 17" Front and Back 100# page with gloss text. There is also 11" x 17" Front and Back 80# page with gloss text. I hope this answers the question. If there are any previous conflicting or confusing responses, please use this response to assist you in pricing this job.

Posted: 10/2/2019

Question: What was your budget for this project last year?

Response: There has not been a pre-established budget for this project.

Posted: 10/2/2019

Question: With reference to the proposal preparation would you like descriptive literature/ manufacturer's specifications about our company or about the way we are quoting this project?

Response: Yes, any additional information will be welcomed and reviewed.

Posted: 10/2/2019

Question: Is it required to bid on all three jobs to be considered? Thank you

Response: No, it is not required to bid on all three jobs. The bid's general conditions outlines that the Awarding Authority reserves the right to award in whole or in part.

Posted: 10/4/2019

Question: I've bid on thousands of government jobs and not had to submit a check before. I believe I've done a bond before where I got something from my insurance company. Do I really need to cut a check? Will something from my insurance company? Is this really necessary to do either?

Response: A bid bond is not required and should not be provided in each vendor's bid.

Posted: 10/9/2019

Question: After the bid opening, will the bid results be made public and how can we obtain a copy of the results?

Response: Yes, the bid results will be made public and posted in Vendor Registry in a formal Bid Tabulation Sheet. By the same method of going to this bid posting that the vendors used in posting questions, can be performed in obtaining the Bid Tabulation Sheet once it is posted.