Florence County Open Until Resolved RFP
Title: IDC Architectural Design Services
Deadline: 5/25/2023 1:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 30-22/23
Description: Florence County is accepting qualifications from qualified vendors to provide architectural design services necessary to prepare architectural plans for project development in Florence County. Florence County requires all firms to be versed in the design of Governmental facilities and complexes, such as Fire Stations, EMS Buildings, and General Government office buildings and additions to existing facilities.
Documents:
| Documents as of 5/9/2023 |
|---|
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PLANHOLDERS:
| Date | Company Name |
|---|---|
| 5/9/2023 4:59:50 PM | Stewart Cooper Newell Architects |
| 5/9/2023 6:58:02 PM | envirobidnet |
| 5/9/2023 7:25:35 PM | The Rose Report |
| 5/10/2023 6:02:50 AM | Alliance Consulting Engineers, Inc. |
| 5/10/2023 6:18:43 AM | ADW Architects |
| 5/10/2023 8:53:46 AM | Strollo Architects |
| 5/10/2023 8:56:39 AM | Howard Industries Inc. |
| 5/10/2023 9:02:23 AM | FW ARCHITECTS. INC. |
| 5/10/2023 12:11:17 PM | Boudreaux Group |
| 5/10/2023 1:48:38 PM | Collins and Almers Architecture |
| 5/11/2023 8:04:56 AM | Axias |
| 5/11/2023 8:32:30 AM | ESP Associates, Inc. |
| 5/11/2023 8:58:11 AM | LS3P |
| 5/11/2023 9:40:45 AM | REI Engineers, Inc. |
| 5/11/2023 12:10:49 PM | Goodwyn Mills Cawood |
| 5/11/2023 1:29:55 PM | DP3 Architects, Ltd. |
| 5/12/2023 9:45:06 AM | CEMS Engineering | Architecture |
| 5/12/2023 12:55:04 PM | Boomerang Design |
| 5/15/2023 1:55:55 PM | Stantec |
| 5/16/2023 2:16:45 PM | Creech & Associates |
| 5/16/2023 2:58:45 PM | Deltek |
| 5/16/2023 5:10:25 PM | Harper and Geraghty |
| 5/16/2023 5:47:30 PM | Liollio Architecture |
| 5/17/2023 8:40:37 AM | SSOE Group |
| 5/18/2023 7:50:27 AM | ConstructConnect |
| 5/19/2023 6:42:32 AM | SevenOutsource |
| 5/19/2023 1:38:51 PM | CPL Architects, Engineers, and Landscape Architect, D.P.C. |
| 5/25/2023 12:32:02 AM | AG Ltd |
| 6/15/2023 11:10:27 AM | GMK Associates, Inc. |
| 6/15/2023 11:12:10 AM | GF |
| 6/15/2023 11:14:24 AM | Studio 2LR, Inc. |
| 6/15/2023 2:51:55 PM | McMillan Pazdan Smith Architecture |
| 6/17/2023 12:19:15 AM | Dodge Data & Analytics |
| 6/20/2023 6:57:41 AM | Dodge Data & Analytics |
| 7/11/2023 3:53:41 PM | Caplea Coe Architects, Inc. |
| 8/1/2023 10:23:30 AM | MRB Group |
| 8/24/2023 12:27:28 PM | Moseley Architects |
| 9/19/2023 5:44:31 PM | Davis & Floyd, Inc. |
| 11/3/2023 6:08:38 AM | IMS |
Addition 1
Posted: 6/2/2023
Type of Addition: In Review
Addition 2
Posted: 6/15/2023
Type of Addition: Award Information
Overview: SEE ATTACHED AWARD DOCUMENT
Documents:
Question 1
Posted: 5/10/2023
Question: Page 2 of the RFQ states, "This is a qualifications-based selection. The award will be given to various responsible, responsive, and highly qualified firms ranked by the selection committee. Procedures for this procurement are identified INSTRUCTIONS FOR OFFERORS. Cost is NOT a factor in the ranking of Firms to provide services herein. Therefore, do not reference the Firm’s cost in the RFQ response. Any RFQ response with any discussion of the cost will be disqualified. Firms are advised that this evaluation and selection process is a competition, not a prequalification.", yet on page 5 of the RFQ, this is listed as required: "? Fee Statement of qualifications: Proposers must submit a fixed-cost statement of qualifications. The proposed fee shall include all costs and expenses for providing the services as described in this statement of qualifications. The fee statement of qualifications must expressly state that the proposed fees are guaranteed for the term of any resulting contract. Responders may either include all expected travel costs as part of their overall “not to exceed” cost for the work to be performed under this RFP or they must provide their best estimate for all travel expenses they expect to incur in performing the services required by this RFP." Please clarify if this should be addressed in the response.
Response: On page 5 of the RFQ under "STATEMENT OF QUALIFICATIONS CONTENT REQUIREMENTS", please delete the following statement: • Fee Statement of qualifications: Proposers must submit a fixed-cost statement of qualifications. The proposed fee shall include all costs and expenses for providing the services as described in this statement of qualifications. The fee statement of qualifications must expressly state that the proposed fees are guaranteed for the term of any resulting contract. Responders may either include all expected travel costs as part of their overall “not to exceed” cost for the work to be performed under this RFP or they must provide their best estimate for all travel expenses they expect to incur in performing the services required by this RFP. This is not a fee based RFQ and fees are not required.
Question 2
Posted: 5/10/2023
Question: Can you please clarify this item: "Recruitment Methodology: The submission should set forth a work plan, including an explanation of the methodology to be followed for rendering recruitment services."? We can submit a work plan, but we are not clear on the rendering recruitment services as we will be selecting staff and consulting firms that we see most fit to provide the services required.
Response: In addition to your work plan, the County wants to know how you are or will recruit your personnel. Examples of this is: *Employee Referrals. *Job Boards/Job Postings. *Online Advertising. *Social Media. *Recruitment Agencies. *Recruitment Events. *Passive Candidates. *Professional Networks. Please indicate your company's method.
Question 3
Posted: 5/10/2023
Question: Quick verification on the Due Date and Time - Are submittals due on Tuesday, May 23 at 1:00pm or Thursday, May 25 at 1:00pm?
Response: The responses are due Thursday, May 25th at 1:00 p.m.
Question 4
Posted: 5/11/2023
Question: Does the SF 330 count towards the 30 page limit?
Response: The instruction portion of the SF 330 does not count toward the 30 page limit. The portion to be filled out (starting on page 9) does count toward the limit.
Question 5
Posted: 5/11/2023
Question: On page 5 of the RFQ, it states, "Questions and answers will not be counted toward the RFQ 30-page limit. Limit answers to five (4) lines or less." Should answers be five lines or four lines or less?
Response: The answers for this section should be provided within the lines given in the RFP.
Question 6
Posted: 5/12/2023
Question: The RFQ states electronic submission is preferred via Vendor Registry, but the Vendor Registry page for this RFQ is not showing a submission option. How are we to submit electronically?
Response: If you logged into Vendor Registry to receive the RFP, there should be a link available for you to submit your proposal. If you have questions or need assistance, please call (844) 247-4220 or email buyers@vendorregistry.com. Vendor Registry (844) 247-4220 (toll-free)
Question 7
Posted: 5/16/2023
Question: The first bullet item under “Statement of Qualifications Content Requirements” says the last page of the RFQ, which is the “Statement of Qualifications Cover Sheet”, is to be considered the “Cover Letter.” That paragraph goes on to say that the cover letter will be in the form of a standard business letter. Does Florence County want a separate cover letter as well?
Response: The cover letter will serve as the business information letter. No formal standard business letter will be needed.
Question 8
Posted: 5/17/2023
Question: The Florence Co IDC Architectural Design Services online RFP does not show the "Respond Online" designation, and emails to the 'buyers@vendorregistry.com' have not received responses as of yet. We see previous Florence Co RFPs do have the 'Submit Bid' buttons within the posting and 'Respond Online' labels next to their titles. Would it be possible to check the online documents for that option activation?
Response: This problem has been corrected. You should be able to submit on-line.
Posted: 6/2/2023
Type of Addition: In Review
Posted: 6/15/2023
Type of Addition: Award Information
Overview: SEE ATTACHED AWARD DOCUMENT
Documents:
Posted: 5/10/2023
Question: Page 2 of the RFQ states, "This is a qualifications-based selection. The award will be given to various responsible, responsive, and highly qualified firms ranked by the selection committee. Procedures for this procurement are identified INSTRUCTIONS FOR OFFERORS. Cost is NOT a factor in the ranking of Firms to provide services herein. Therefore, do not reference the Firm’s cost in the RFQ response. Any RFQ response with any discussion of the cost will be disqualified. Firms are advised that this evaluation and selection process is a competition, not a prequalification.", yet on page 5 of the RFQ, this is listed as required: "? Fee Statement of qualifications: Proposers must submit a fixed-cost statement of qualifications. The proposed fee shall include all costs and expenses for providing the services as described in this statement of qualifications. The fee statement of qualifications must expressly state that the proposed fees are guaranteed for the term of any resulting contract. Responders may either include all expected travel costs as part of their overall “not to exceed” cost for the work to be performed under this RFP or they must provide their best estimate for all travel expenses they expect to incur in performing the services required by this RFP." Please clarify if this should be addressed in the response.
Response: On page 5 of the RFQ under "STATEMENT OF QUALIFICATIONS CONTENT REQUIREMENTS", please delete the following statement: • Fee Statement of qualifications: Proposers must submit a fixed-cost statement of qualifications. The proposed fee shall include all costs and expenses for providing the services as described in this statement of qualifications. The fee statement of qualifications must expressly state that the proposed fees are guaranteed for the term of any resulting contract. Responders may either include all expected travel costs as part of their overall “not to exceed” cost for the work to be performed under this RFP or they must provide their best estimate for all travel expenses they expect to incur in performing the services required by this RFP. This is not a fee based RFQ and fees are not required.
Posted: 5/10/2023
Question: Can you please clarify this item: "Recruitment Methodology: The submission should set forth a work plan, including an explanation of the methodology to be followed for rendering recruitment services."? We can submit a work plan, but we are not clear on the rendering recruitment services as we will be selecting staff and consulting firms that we see most fit to provide the services required.
Response: In addition to your work plan, the County wants to know how you are or will recruit your personnel. Examples of this is: *Employee Referrals. *Job Boards/Job Postings. *Online Advertising. *Social Media. *Recruitment Agencies. *Recruitment Events. *Passive Candidates. *Professional Networks. Please indicate your company's method.
Posted: 5/10/2023
Question: Quick verification on the Due Date and Time - Are submittals due on Tuesday, May 23 at 1:00pm or Thursday, May 25 at 1:00pm?
Response: The responses are due Thursday, May 25th at 1:00 p.m.
Posted: 5/11/2023
Question: Does the SF 330 count towards the 30 page limit?
Response: The instruction portion of the SF 330 does not count toward the 30 page limit. The portion to be filled out (starting on page 9) does count toward the limit.
Posted: 5/11/2023
Question: On page 5 of the RFQ, it states, "Questions and answers will not be counted toward the RFQ 30-page limit. Limit answers to five (4) lines or less." Should answers be five lines or four lines or less?
Response: The answers for this section should be provided within the lines given in the RFP.
Posted: 5/12/2023
Question: The RFQ states electronic submission is preferred via Vendor Registry, but the Vendor Registry page for this RFQ is not showing a submission option. How are we to submit electronically?
Response: If you logged into Vendor Registry to receive the RFP, there should be a link available for you to submit your proposal. If you have questions or need assistance, please call (844) 247-4220 or email buyers@vendorregistry.com. Vendor Registry (844) 247-4220 (toll-free)
Posted: 5/16/2023
Question: The first bullet item under “Statement of Qualifications Content Requirements” says the last page of the RFQ, which is the “Statement of Qualifications Cover Sheet”, is to be considered the “Cover Letter.” That paragraph goes on to say that the cover letter will be in the form of a standard business letter. Does Florence County want a separate cover letter as well?
Response: The cover letter will serve as the business information letter. No formal standard business letter will be needed.
Posted: 5/17/2023
Question: The Florence Co IDC Architectural Design Services online RFP does not show the "Respond Online" designation, and emails to the 'buyers@vendorregistry.com' have not received responses as of yet. We see previous Florence Co RFPs do have the 'Submit Bid' buttons within the posting and 'Respond Online' labels next to their titles. Would it be possible to check the online documents for that option activation?
Response: This problem has been corrected. You should be able to submit on-line.