County of Beaufort Sealed Solicitation

Title: Beaufort County Classification and Compensation Study Services

Deadline: 12/20/2023 3:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: Awarded

Solicitation Number: RFP 122023

Description: Beaufort County is accepting proposals from qualified firms to perform a compensation and classification study of its employees. The closing date for this RFP is December 20, 2023, at 3:00 p.m., Eastern Standard Time.

Pre-Bid Meeting Date: 11/29/2023 2:00 PM

Pre-Bid Meeting Details: This is a virtual meeting. Email victoria.moyer@bcgov.net to receive your invite.

Documents:

Documents as of 11/15/2023
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Addition 1

Posted: 12/11/2023

Type of Addition: Position Classifications

Overview: Please find the list of Position Classifications attached. Please note that new titles may be added or deleted at any time.


Documents:

Addition 2

Posted: 12/20/2023

Type of Addition: In Review

Addition 3

Posted: 3/7/2024

Type of Addition: Award Information

Overview: This was awarded to Management Advisory Group

Amount: $49,900.00

Question 1

Posted: 11/20/2023

Question: Can you please provide the number of position titles/classifications to be included in the review? Thank you!

Response: There are approximately 375 classifications

Question 2

Posted: 12/1/2023

Question: Who conducted the last classification and compensation study for the County?

Response: Evergreen Solutions

Question 3

Posted: 12/6/2023

Question: What is the County’s current job evaluation system and is the County intending to change to another method?

Response: Currently, the county uses an internal Job Classification model and external market-pricing for evaluating jobs. We intend to continue this method. However, in stating that, we are looking for recommendations for implementing a hybrid approach for increasing employee salaries that would be inclusive of merit, longevity and COLA. As far as job evaluations, though, the desire is to continue using job classifications and reviewing external market-pricing.

Question 4

Posted: 12/6/2023

Question: What is the County’s expected timeline for completing the project?

Response: 12 Weeks

Question 5

Posted: 12/8/2023

Question: Can you please provide or direct us to a list of all the job titles to be included in this proposal.

Response: As customary with these types of studies, new titles may be added within the study and some removed. See addendum for the list

Question 6

Posted: 12/8/2023

Question: When was the last time comp and benefits were reviewed?

Response: The last external review was completed in 2020

Question 7

Posted: 12/8/2023

Question: Who is your background check provider?

Response: Not applicable to this RFP

Question 8

Posted: 12/8/2023

Question: What is the motivating factor for this RFP?

Response: To ensure we are competitive with the market and our classifications/job descriptions are accurately reflective of employee’s job functions. By County Ordinance, we conduct these studies with the assistance of from an outside consultant every four years.

Question 9

Posted: 12/8/2023

Question: Are you also interested in other HR Consulting Services?

Response: Not applicable to this RFP. We have no interest at this time. Please post all questions within 1 box and submit them together

Question 10

Posted: 12/8/2023

Question: What are your diversity goals? How are they measured?

Response: In regards to this RFP, we are committed to provide a fair and equitable pay range for classifications within the county that are marketable within our region. We conduct internal reviews every 2 years, and outsource the compensation and classification plan every 4 years.

Question 11

Posted: 12/8/2023

Question: Will electronic signatures via DocuSign be accepted as Original Signatures?

Response: We will accept a digital signature.

Question 12

Posted: 12/8/2023

Question: Do you currently use staffing companies for temporary work? Direct Hire Recruitment?

Response: Most all of recruitment is done in-house. However, there are rare occasions that we may need to utilize a third party.

Question 13

Posted: 12/8/2023

Question: What is the average tenure of your workforce (temp – how long on assignment?, FTE – how long employed at BC?)

Response: FTE Average Tenure – 8.29 years; Temp Assignments 6-12 months

Question 14

Posted: 12/8/2023

Question: What is the size of your talent acquisition team?

Response: 1 Recruiter

Question 15

Posted: 12/11/2023

Question: Segal is striving to be as green as possible, and reduce our carbon footprint, therefore we wanted to inquire as to whether the County would allow consultants to submit proposals via Vendor Registry?

Response: Vendors are required to submit their proposals through Vendor Registry. It is stated in the solicitation. The County will not accept paper copies.

Posted: 12/11/2023

Type of Addition: Position Classifications

Overview: Please find the list of Position Classifications attached. Please note that new titles may be added or deleted at any time.


Documents:

Posted: 12/20/2023

Type of Addition: In Review

Posted: 3/7/2024

Type of Addition: Award Information

Overview: This was awarded to Management Advisory Group

Amount: $49,900.00

Posted: 11/20/2023

Question: Can you please provide the number of position titles/classifications to be included in the review? Thank you!

Response: There are approximately 375 classifications

Posted: 12/1/2023

Question: Who conducted the last classification and compensation study for the County?

Response: Evergreen Solutions

Posted: 12/6/2023

Question: What is the County’s current job evaluation system and is the County intending to change to another method?

Response: Currently, the county uses an internal Job Classification model and external market-pricing for evaluating jobs. We intend to continue this method. However, in stating that, we are looking for recommendations for implementing a hybrid approach for increasing employee salaries that would be inclusive of merit, longevity and COLA. As far as job evaluations, though, the desire is to continue using job classifications and reviewing external market-pricing.

Posted: 12/6/2023

Question: What is the County’s expected timeline for completing the project?

Response: 12 Weeks

Posted: 12/8/2023

Question: Can you please provide or direct us to a list of all the job titles to be included in this proposal.

Response: As customary with these types of studies, new titles may be added within the study and some removed. See addendum for the list

Posted: 12/8/2023

Question: When was the last time comp and benefits were reviewed?

Response: The last external review was completed in 2020

Posted: 12/8/2023

Question: Who is your background check provider?

Response: Not applicable to this RFP

Posted: 12/8/2023

Question: What is the motivating factor for this RFP?

Response: To ensure we are competitive with the market and our classifications/job descriptions are accurately reflective of employee’s job functions. By County Ordinance, we conduct these studies with the assistance of from an outside consultant every four years.

Posted: 12/8/2023

Question: Are you also interested in other HR Consulting Services?

Response: Not applicable to this RFP. We have no interest at this time. Please post all questions within 1 box and submit them together

Posted: 12/8/2023

Question: What are your diversity goals? How are they measured?

Response: In regards to this RFP, we are committed to provide a fair and equitable pay range for classifications within the county that are marketable within our region. We conduct internal reviews every 2 years, and outsource the compensation and classification plan every 4 years.

Posted: 12/8/2023

Question: Will electronic signatures via DocuSign be accepted as Original Signatures?

Response: We will accept a digital signature.

Posted: 12/8/2023

Question: Do you currently use staffing companies for temporary work? Direct Hire Recruitment?

Response: Most all of recruitment is done in-house. However, there are rare occasions that we may need to utilize a third party.

Posted: 12/8/2023

Question: What is the average tenure of your workforce (temp – how long on assignment?, FTE – how long employed at BC?)

Response: FTE Average Tenure – 8.29 years; Temp Assignments 6-12 months

Posted: 12/8/2023

Question: What is the size of your talent acquisition team?

Response: 1 Recruiter

Posted: 12/11/2023

Question: Segal is striving to be as green as possible, and reduce our carbon footprint, therefore we wanted to inquire as to whether the County would allow consultants to submit proposals via Vendor Registry?

Response: Vendors are required to submit their proposals through Vendor Registry. It is stated in the solicitation. The County will not accept paper copies.