Arlington County Government Open Until Resolved RFP
Title: 24-DES-RFP-411 Car Sharing Services
Deadline: 2/26/2024 5:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: In Review
Solicitation Number: 24-DES-RFP-411
Description: The Contractor(s) will work with the DES Car-Sharing Program Coordinator, who will be designated as the County Project Officer for this contract, to provide reserved-space car-sharing and/or free-floating car-sharing services in Arlington County. The Contractor must adhere to all state and local guidelines relating to the operations and maintenance of personal vehicles and communicate all licensing needs directly through the County Project Officer.
Pre-Bid Meeting Date: 2/5/2024 11:00 AM
Pre-Bid Meeting Details: A virtual preproposal conference will be held at 11:00 a.m., Monday, February 5th, 2024, on Microsoft Teams to allow potential Offerors an opportunity to obtain clarification of the specifications and requirements of the solicitation. To join the meeting, please click the link in the solicitation, or join by dialing 347-973-6905 and enter Conference ID 430 917 606#. ATTENDANCE AT THE PREPROPOSAL CONFERENCE IS OPTIONAL. Minutes of the preproposal conference will be recorded by the County and may be incorporated into the solicitation documents through an Addendum. Interested Offerors are, however, urged to attend.
Documents:
| Documents as of 2/14/2024 |
|---|
| 24-DES-RFP-411.pdf |
| Attachment A - Cost Proposal.xlsx |
| Attachment B - Alternative Location Selection SOP (Draft).pdf |
| 24_DES_RFP_411_Addendum_1.pdf |
Addition 1
Posted: 2/27/2024
Type of Addition: In Review
Question 1
Posted: 2/7/2024
Question: Are there specific neighborhood characteristics the County would like to focus on initially, or is the goal to provide access to carsharing to as many residents as possible?
Response: Please see addendum 1
Question 2
Posted: 2/7/2024
Question: Will host sites all be in public lots and ROWs, or could community sites (YMCA, churches, schools, etc. ) also be considered for host sites?
Response: Please see addendum 1
Question 3
Posted: 2/8/2024
Question: 1. Definition of Subcontractor: How does the city define a subcontractor in the context of this RFP? 2. Process for Switching Subcontractors: What is the prescribed process for switching subcontractors during the contract period? 3. Insurance Requirements (Point 13): Could you specify the insurance requirements for car sharing operators, particularly in reference to Point 13? 4. Proof of Insurance Submission: At what stage of the bidding process and contract award is it required to submit proof of insurance? 5. Scope of Services (Section 4 - 2.1): Could you confirm the quarterly charge per vehicle as outlined in Section 4 - 2.1? 6. General Operations (Section 3.1): Does Section 3.1 pertain only to reserved parking spaces, or does it include both reserved and non-reserved spaces? 7. City Support in Marketing (Section 3.2): How does the city intend to support car sharing operators in their marketing efforts? Is there a specific plan in place? 8. Logo Requirements (Section 3.4 B.A): Could you define the minimum requirements for the logo, as mentioned in Section 3.4 B.A? 9. Coordination with F2M (Sections 3.4 G and 3.5 G): Will there be an assigned person to coordinate with F2M, as indicated in Sections 3.4 G and 3.5 G? 10. Vehicle Movement Notice Period (Sections 3.5 G/B): Is it possible to extend the notice period for vehicle movement to 72 hours, as suggested in Section 3.5 G? 11. Valid Reasons for Vehicle Movement (Section 3.5 G/B): Could you provide more specific criteria or examples of valid reasons for moving a vehicle within the specified 24 hours? 12. ETIMS for Virginia: Is there an Electronic Transportation Infrastructure Management System (ETIMS) specifically for Virginia? 13. Roles and Responsibilities Clarification: Could you provide further clarification on roles and responsibilities, particularly regarding Section 4 14. Exceptions to Non-Mandatory Contract Terms: Are there any exceptions to the county's non-mandatory contract terms and conditions, and if so, could you please clarify? 15. Cost Proposal (Section 8): As per point 6, the cost proposal is not part of the evaluation. Does this imply that there is no minimum amount for the cost proposal, and is the city indifferent to the proposed amount per Section 8? 16. Fees Associated with Per Trip: Are there any fees associated with each trip, and if so, could you please provide details? 17. City Payment for Services: Will the city cover any services, and if yes, could you specify which services are covered? 18. Agreement Unrelated to Car Sharing Services: The attached agreement seems unrelated to car sharing services. Could you confirm if this is the correct document? 19. Minimum Number of Cars: Is there a minimum number of cars that must be included in the car sharing fleet? 20. Vehicle Plating with Virginia Plates: Due to operational considerations, we may not guarantee all vehicles to be plated with Virginia plates. Is this acceptable? 21. DCA Airport Parking: Are there any limitations on how close cars can be parked at DCA airport? Will there be designated parking spaces for car sharing within the airport premises for both station-based and free-floating models?
Response: Please see addendum 1
Posted: 2/27/2024
Type of Addition: In Review
Posted: 2/7/2024
Question: Are there specific neighborhood characteristics the County would like to focus on initially, or is the goal to provide access to carsharing to as many residents as possible?
Response: Please see addendum 1
Posted: 2/7/2024
Question: Will host sites all be in public lots and ROWs, or could community sites (YMCA, churches, schools, etc. ) also be considered for host sites?
Response: Please see addendum 1
Posted: 2/8/2024
Question: 1. Definition of Subcontractor: How does the city define a subcontractor in the context of this RFP? 2. Process for Switching Subcontractors: What is the prescribed process for switching subcontractors during the contract period? 3. Insurance Requirements (Point 13): Could you specify the insurance requirements for car sharing operators, particularly in reference to Point 13? 4. Proof of Insurance Submission: At what stage of the bidding process and contract award is it required to submit proof of insurance? 5. Scope of Services (Section 4 - 2.1): Could you confirm the quarterly charge per vehicle as outlined in Section 4 - 2.1? 6. General Operations (Section 3.1): Does Section 3.1 pertain only to reserved parking spaces, or does it include both reserved and non-reserved spaces? 7. City Support in Marketing (Section 3.2): How does the city intend to support car sharing operators in their marketing efforts? Is there a specific plan in place? 8. Logo Requirements (Section 3.4 B.A): Could you define the minimum requirements for the logo, as mentioned in Section 3.4 B.A? 9. Coordination with F2M (Sections 3.4 G and 3.5 G): Will there be an assigned person to coordinate with F2M, as indicated in Sections 3.4 G and 3.5 G? 10. Vehicle Movement Notice Period (Sections 3.5 G/B): Is it possible to extend the notice period for vehicle movement to 72 hours, as suggested in Section 3.5 G? 11. Valid Reasons for Vehicle Movement (Section 3.5 G/B): Could you provide more specific criteria or examples of valid reasons for moving a vehicle within the specified 24 hours? 12. ETIMS for Virginia: Is there an Electronic Transportation Infrastructure Management System (ETIMS) specifically for Virginia? 13. Roles and Responsibilities Clarification: Could you provide further clarification on roles and responsibilities, particularly regarding Section 4 14. Exceptions to Non-Mandatory Contract Terms: Are there any exceptions to the county's non-mandatory contract terms and conditions, and if so, could you please clarify? 15. Cost Proposal (Section 8): As per point 6, the cost proposal is not part of the evaluation. Does this imply that there is no minimum amount for the cost proposal, and is the city indifferent to the proposed amount per Section 8? 16. Fees Associated with Per Trip: Are there any fees associated with each trip, and if so, could you please provide details? 17. City Payment for Services: Will the city cover any services, and if yes, could you specify which services are covered? 18. Agreement Unrelated to Car Sharing Services: The attached agreement seems unrelated to car sharing services. Could you confirm if this is the correct document? 19. Minimum Number of Cars: Is there a minimum number of cars that must be included in the car sharing fleet? 20. Vehicle Plating with Virginia Plates: Due to operational considerations, we may not guarantee all vehicles to be plated with Virginia plates. Is this acceptable? 21. DCA Airport Parking: Are there any limitations on how close cars can be parked at DCA airport? Will there be designated parking spaces for car sharing within the airport premises for both station-based and free-floating models?
Response: Please see addendum 1