Okaloosa County Sealed Solicitation
Title: Replace Bag Claim Units 1 & 2 at Destin-Fort Walton Beach Airport (VPS)
Deadline: 11/1/2023 3:00 PM (UTC-06:00) Central Time (US & Canada)
Status: Deadline Expired
Solicitation Number: ITB AP 04-24
Description: DESCRIPTION:
This item shall consist of replacing two (2) existing flat plate claim units, five (5) chop doors and
two (2) MCP for claim units 1 and 2 at the Destin-Fort Walton Beach Airport. The contractor
will need to demo and remove the existing claim units, remove the existing chop doors, dispose
of the scrap metal appropriately, replace flat plate claim units and chop doors, provide and install
new MCP per claim unit which will include new panels, new internal components, field wiring,
and alarms. All phasing should have minimal impact on daily operations.
All circuit breakers, wire and cable connections, and necessary conduits and fittings should all be
in place from the existing configuration. Work shall include the testing of the installation and all
incidentals necessary to place the bag claim units in operation to the satisfaction of the Airport.
EQUIPMENT AND MATERIALS:
Equipment for the project is referenced in the modified plan set and any questions regarding
specifics will be addressed in an addendum. The scope of this project is pulled from a larger
expansion and rehabilitation set of plans and specifications. Specifications can be provided if
needed in addition to photographs and plan excerpts provided in this bid package. The portion of
the scope replaces like components and configuration as existing just with new mechanical and
controls components.
CONSTRUCTION METHODS:
PLACING THE BAG CLAIM UNITS- The contractor shall furnish and install each bag claim
unit as specified to replace the existing units in the same locations. Construct a temporary wall
between the units. Demo and install one (1) claim unit at a time without delay before demo and
installation of the second unit.
TESTS- The bag claim units shall be tested and calibrated according to the manufacturer’s
instructions including load testing. An open-circuit test, conducted according to the
manufacturer’s instructions, shall also be performed. The bag claim units shall then be fully
tested by continuous operation for not less than 24 hours prior to acceptance.
METHOD OF MEASUREMENT:
MEASUREMENT- The quantity of equipment to be paid for under this item shall be for two (2)
flat plate bag claim units, five (5) chop doors, two (2) MCP’s along with instruction manuals
installed and accepted as a completed unit, in place, and ready for operation.
Documents:
| Documents as of 9/28/2023 |
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Addition 1
Posted: 10/20/2023
Type of Addition: Addendum 1
Overview: Please find attached the Document and information below, for the above referenced
Addendum No. 1. This Addendum is hereby made a part of the Contract Documents and
Specifications of the above referenced project. All other requirements of the original Contract
Documents and Specifications shall remain effective in their respective order.
Deadline: 11/1/2023 3:00 PM
Solicitation #: ITB AP 04-24
Documents:
Addition 2
Posted: 10/25/2023
Type of Addition: Addendum 2
Overview: Please find attached the Document and information below, for the above referenced Addendum No. 2. This Addendum is hereby made a part of the Contract Documents and Specifications of the above referenced project. All other requirements of the original Contract Documents and Specifications shall remain effective in their respective order.
Deadline: 11/1/2023 3:00 PM
Solicitation #: ITB AP 04-24
Documents:
Question 1
Posted: 10/16/2023
Question: 1. Can we re-use existing impact protection on the secure side of the unit?
Response: The steel may be reused but all anchor points should be checked for secure connections into the existing concrete and if any deficiencies found be re-anchored or epoxy / repair material applied to properly secure physical protection. The steel shall also be repainted after removing any flaking or chipping paint and/or grinding any rough areas.
Question 2
Posted: 10/16/2023
Question: 2. What type of monitoring do you require for each unit? New flat panel graphics screen on the MCP? Or place a light panel on the door per the existing unit? Or should it match existing?
Response: At a minimum monitoring and controls should match existing. Enhancements such as flat panel graphics on the MCP are acceptable but not required.
Question 3
Posted: 10/16/2023
Question: 3. Is the only modification to the oversize line just replacing the “chop door”?
Response: Yes, to include photo eyes and any components related to the proper function of the door.
Question 4
Posted: 10/16/2023
Question: 4. Can we work during the daytime hours behind the demising walls? Should the demising walls be around complete unit?
Response: Yes. Daytime work will be authorized as long as appropriate measures are in place to separate the public and airport operations both land and airside. Speed is of the essence to replace the claim units.
Question 5
Posted: 10/16/2023
Question: 5. We will provide supplements to the existing O&M manual. Is this acceptable?
Response: Provide new O&M manuals for all replaced hardware, controls, etc. No pieces of the old conveyors should remain.
Question 6
Posted: 10/16/2023
Question: 6. What type of material is needed for the center of the unit? Carpet? Stainless? Other?
Response: A durable flooring should be provided and coordinated with the owner. Rubber flooring similar to the existing is acceptable and the standard to price in the bid.
Question 7
Posted: 10/16/2023
Question: 7. Are we replacing the lighted signage in the center of the unit or will this be under a separate Contract?
Response: The advertising sign will be replaced or upgraded under separate contract (protect in place).
Question 8
Posted: 10/16/2023
Question: 8. Are we to provide all new control stations?
Response: Yes
Question 9
Posted: 10/16/2023
Question: 9. Is there interface to the fire doors to the building safety system?
Response: Yes
Question 10
Posted: 10/16/2023
Question: 10. Is the floor finished under each unit?
Response: No, it is bare concrete under each existing unit.
Question 11
Posted: 10/16/2023
Question: 11. Reference PDF page 3 of 96 under Description, second Paragraph: “All circuit breakers, wire and cable connections, and necessary conduits and fittings should all be in place from the existing configuration.” Are we to reuse the wiring?
Response: No, please quote using new wiring (power and controls) for the new units.
Question 12
Posted: 10/16/2023
Question: Can Response Document #18 on pg. 72 of "ITB AP 04-24" be notarized in a state outside of Florida?
Response: Yes, response document #18 can be notarized in a state outside of Florida.
Question 13
Posted: 10/16/2023
Question:
Response: N/A
Question 14
Posted: 10/16/2023
Question: Confirm motor requirements for CLM1-01 and CLM2-01 as quantity 1 - 10hp or quantity 2 - 5 hp motors.
Response: One (1) 10-hp motor per unit according to the conveyor manifest.
Question 15
Posted: 10/16/2023
Question: Where is the laydown area?
Response: There is a 6-acre field on the east side of the airport less than a quarter mile from the site that can be used for receiving materials and temporary storage of equipment. As install nears, Airport staff will coordinate local staging of tools and parts both airside and landside immediately at the install location.
Question 16
Posted: 10/16/2023
Question: Please advise what is represented by the white rectangles shown on top the curves of CLM1-01 and CLM2-01 that are in the public side and farthest from the fire door wall. As seen at the top of the claim drawing QM-101.
Response: These are ceiling hung flight information display signs. They are to remain as is for this project and that system replaced during a larger expansion and renovation project.
Question 17
Posted: 10/16/2023
Question: Please advise how many hours of standby support are required.
Response: 30 hours. Remain on-site for three (3) 10-hour days to ensure full and complete operational functionality following the final install of the second unit. This time shall maximize functional training, review PM schedules, and any other questions that Airport Maintenance, Operations, or Airline baggage handlers have regarding system operation.
Question 18
Posted: 10/18/2023
Question: Please confirm if there are 4 or 5 fire doors needing to be replaced? If the 5th door is needing to be replaced, please advise it's location.
Response: There are a total of 5 chop doors—2 over the in and out of the belt on each conveyor (total 4) and 1 oversize. Please see photos in Attachment “A”.
Question 19
Posted: 10/18/2023
Question: Please indicate if the airport wants to modify the existing status panel for the outbound system
Response: No, not within this bid.
Question 20
Posted: 10/18/2023
Question: Can you please provide the division 34 - Conveying Equipment specifications
Response: Please see Attachment “B”, Division 34.
Question 21
Posted: 10/18/2023
Question: Please confirm that a State of Florida General Conractors License is required to be submitted with the proposal? If so can the holder of the GC license be utilized as a subcontractor on this job or does the Prime need to be the holder of the GC license?
Response: State of Florida General Contractors License is required to be submitted with the proposal, but the state general contractor license holder may be a subcontractor to meet this requirement and oversee any Florida-specific requirements related to accomplishing the scope of work.
Posted: 10/20/2023
Type of Addition: Addendum 1
Overview: Please find attached the Document and information below, for the above referenced
Addendum No. 1. This Addendum is hereby made a part of the Contract Documents and
Specifications of the above referenced project. All other requirements of the original Contract
Documents and Specifications shall remain effective in their respective order.
Deadline: 11/1/2023 3:00 PM
Solicitation #: ITB AP 04-24
Documents:
Posted: 10/25/2023
Type of Addition: Addendum 2
Overview: Please find attached the Document and information below, for the above referenced Addendum No. 2. This Addendum is hereby made a part of the Contract Documents and Specifications of the above referenced project. All other requirements of the original Contract Documents and Specifications shall remain effective in their respective order.
Deadline: 11/1/2023 3:00 PM
Solicitation #: ITB AP 04-24
Documents:
Posted: 10/16/2023
Question: 1. Can we re-use existing impact protection on the secure side of the unit?
Response: The steel may be reused but all anchor points should be checked for secure connections into the existing concrete and if any deficiencies found be re-anchored or epoxy / repair material applied to properly secure physical protection. The steel shall also be repainted after removing any flaking or chipping paint and/or grinding any rough areas.
Posted: 10/16/2023
Question: 2. What type of monitoring do you require for each unit? New flat panel graphics screen on the MCP? Or place a light panel on the door per the existing unit? Or should it match existing?
Response: At a minimum monitoring and controls should match existing. Enhancements such as flat panel graphics on the MCP are acceptable but not required.
Posted: 10/16/2023
Question: 3. Is the only modification to the oversize line just replacing the “chop door”?
Response: Yes, to include photo eyes and any components related to the proper function of the door.
Posted: 10/16/2023
Question: 4. Can we work during the daytime hours behind the demising walls? Should the demising walls be around complete unit?
Response: Yes. Daytime work will be authorized as long as appropriate measures are in place to separate the public and airport operations both land and airside. Speed is of the essence to replace the claim units.
Posted: 10/16/2023
Question: 5. We will provide supplements to the existing O&M manual. Is this acceptable?
Response: Provide new O&M manuals for all replaced hardware, controls, etc. No pieces of the old conveyors should remain.
Posted: 10/16/2023
Question: 6. What type of material is needed for the center of the unit? Carpet? Stainless? Other?
Response: A durable flooring should be provided and coordinated with the owner. Rubber flooring similar to the existing is acceptable and the standard to price in the bid.
Posted: 10/16/2023
Question: 7. Are we replacing the lighted signage in the center of the unit or will this be under a separate Contract?
Response: The advertising sign will be replaced or upgraded under separate contract (protect in place).
Posted: 10/16/2023
Question: 8. Are we to provide all new control stations?
Response: Yes
Posted: 10/16/2023
Question: 9. Is there interface to the fire doors to the building safety system?
Response: Yes
Posted: 10/16/2023
Question: 10. Is the floor finished under each unit?
Response: No, it is bare concrete under each existing unit.
Posted: 10/16/2023
Question: 11. Reference PDF page 3 of 96 under Description, second Paragraph: “All circuit breakers, wire and cable connections, and necessary conduits and fittings should all be in place from the existing configuration.” Are we to reuse the wiring?
Response: No, please quote using new wiring (power and controls) for the new units.
Posted: 10/16/2023
Question: Can Response Document #18 on pg. 72 of "ITB AP 04-24" be notarized in a state outside of Florida?
Response: Yes, response document #18 can be notarized in a state outside of Florida.
Posted: 10/16/2023
Question:
Response: N/A
Posted: 10/16/2023
Question: Confirm motor requirements for CLM1-01 and CLM2-01 as quantity 1 - 10hp or quantity 2 - 5 hp motors.
Response: One (1) 10-hp motor per unit according to the conveyor manifest.
Posted: 10/16/2023
Question: Where is the laydown area?
Response: There is a 6-acre field on the east side of the airport less than a quarter mile from the site that can be used for receiving materials and temporary storage of equipment. As install nears, Airport staff will coordinate local staging of tools and parts both airside and landside immediately at the install location.
Posted: 10/16/2023
Question: Please advise what is represented by the white rectangles shown on top the curves of CLM1-01 and CLM2-01 that are in the public side and farthest from the fire door wall. As seen at the top of the claim drawing QM-101.
Response: These are ceiling hung flight information display signs. They are to remain as is for this project and that system replaced during a larger expansion and renovation project.
Posted: 10/16/2023
Question: Please advise how many hours of standby support are required.
Response: 30 hours. Remain on-site for three (3) 10-hour days to ensure full and complete operational functionality following the final install of the second unit. This time shall maximize functional training, review PM schedules, and any other questions that Airport Maintenance, Operations, or Airline baggage handlers have regarding system operation.
Posted: 10/18/2023
Question: Please confirm if there are 4 or 5 fire doors needing to be replaced? If the 5th door is needing to be replaced, please advise it's location.
Response: There are a total of 5 chop doors—2 over the in and out of the belt on each conveyor (total 4) and 1 oversize. Please see photos in Attachment “A”.
Posted: 10/18/2023
Question: Please indicate if the airport wants to modify the existing status panel for the outbound system
Response: No, not within this bid.
Posted: 10/18/2023
Question: Can you please provide the division 34 - Conveying Equipment specifications
Response: Please see Attachment “B”, Division 34.
Posted: 10/18/2023
Question: Please confirm that a State of Florida General Conractors License is required to be submitted with the proposal? If so can the holder of the GC license be utilized as a subcontractor on this job or does the Prime need to be the holder of the GC license?
Response: State of Florida General Contractors License is required to be submitted with the proposal, but the state general contractor license holder may be a subcontractor to meet this requirement and oversee any Florida-specific requirements related to accomplishing the scope of work.