Title: Mass Mailing of Real Estate Valuation Notices (010621)

Deadline: 1/8/2021 12:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Awarded

Solicitation Number: 620.793.1821

Description:

Request For Proposal

Mass Mailing of Real Estate Valuation Notices

Barton County is accepting proposals for the annual mass mailing of the Barton County Real Estate Change of Valuation Notices.

SCOPE:  Per Kansas Statute 79-1460 the county appraiser is required to notify property owners of the value of real property (other than utility property) annually. The Change of Value Notices are to be mailed on or before March 1^st of each year. As of January 1^st, 2021 we have 17,845 parcels in Barton County. However with the ability to mail parcels with the same ownership and mailing address together the estimated number of pieces will be 11,250. The data will be provided via a pdf file from the County Appraiser’s Office.

BUDGET: Monies have been included in the Appraiser’s account of the General Fund for this annual requirement

TIMELINE: All proposals will be reviewed by the County Appraiser after the filing deadline and then presented to the County Commissioners during their next available study session. The successful vendor will then be contacted and a formal agreement signed.

The proposal must include the following:

1.             Any charges for programing fee or setup for required Valuation Notice Formating.

2.             Costs to print and insert approximately 11,250 Change of Value Notices (Each notice is 2 pages needs to be printed as double sided)

3.             Costs associated with envelopes for approximately 9,750 #10 Window envelopes and approximately 1,500 9x12 Flats.

4.             Costs associated with address verification

5.             Costs associated with price of postage for approximately 9,750 #10 Window envelopes and 1,500 9x12 Flats.

6.             If payment will be required prior to mailing. If so will payment be required to be paid in full or partially? Will prepayment be for postage or envelopes or both?

7.             The latest date the County would possibly be able to submit their PDF file of the County spooled Change of Valuation Notices.

8.             Any additional information that may be pertinent.

Vendors may receive electronic notifications and submit bids online at www.bartoncounty.org, by clicking on the Procurement tab located in the upper right hand corner of the home page.  Bids should be submitted at www.bartoncounty.org through the online Procurement portal no later than Noon, January 8, 2021.   It is anticipated that the Commission will review the bids on January 11, 2021, and award after that time. 

Proposals received after that date and time will be considered null and void.  Barton County reserves the right to reject any and all proposals and to award in the best interests of the County.  Additional information may be obtained by calling Wendy Prosser, Barton County Appraiser, at (620) 793-1821.

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