City of Daytona Beach Sealed Solicitation
Title: FENCING INSTALLATION, REMOVAL, & REPAIR
Deadline: 4/27/2020 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: ITB 20391
Description:
Pre-Bid Meeting Date: 3/27/2020 10:00 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.A Non-Mandatory Pre-Bid Conference will be conducted via teleconference, on March 27, 2020 at 10:00 AM. Interested Contractors please call 386-671-3178 no earlier than 9:45 AM. Please pre-register for this meeting online at www.codb.us/841/Purchasing. Click “Public Solicitation” then “Fencing Installation & Repair”.
Documents:
Addition 1
Posted: 3/25/2020
Type of Addition: Addendum 1
Overview: Accepting online submittals only.
Documents:
Addition 2
Posted: 3/27/2020
Type of Addition: Addendum 2
Overview: Revised Bid Schedule, adding lines 112 & 114, installing and removing 15' high fencing around tennis courts. Bidders must use revised bid schedule in order to be found responsive
Documents:
Addition 3
Posted: 4/1/2020
Type of Addition: Addendum 3
Overview: Revised forms without Notary requirement.
Documents:
Addition 4
Posted: 4/4/2020
Type of Addition: Addendum 4
Overview: Questions and Answers
Documents:
Addition 5
Posted: 4/9/2020
Type of Addition: Addendum 5
Overview: Questions and Answers. Revised Bid Schedule.
Documents:
Addition 6
Posted: 4/17/2020
Type of Addition: Addendum 6
Overview: Extend opening/due date, questions and answers, revise bid schedule.
Deadline: 4/27/2020 2:00 PM
Documents:
Addition 7
Posted: 4/24/2020
Type of Addition: Addendum 7
Overview: Question & Answer
Documents:
Addition 8
Posted: 4/27/2020
Type of Addition: In Review
Addition 9
Posted: 6/4/2020
Type of Addition: Award Information
Documents:
Question 1
Posted: 4/7/2020
Question: Which spec over rides which. Does the Bid Sheet over ride the Written Spec or Vise Versa? On bid sheets are we bidding the All, Usage or the HC in the Excel Forms? 2.2 G Removal of Materials only. No removal of Brush, stumps, trees. City clears right of way. H. If there is not way to do the job with out damage can we note it upfront? Is the City doing their own locate since 811 does not do Private Property? Q. Do we include cost from fuel and employee time to pull permit?
Response: For answers to these questions see addendum 5, questions 1-4.
Question 2
Posted: 4/7/2020
Question: 2.4 Reads Semi-annual & annual on spec sheet, but Semi-annual on bid sheet? c. Change batteries on emergency vehicle operator. Can you be more specific. 2.5 A-B Specs read Black Vinyl. Bid sheet reads Black or Green Vinyl? Also Top Rail is not stated on the Bid Sheet or in this area on the spec sheet. H. PVC fence does not have Tension Wire. I. Timber does not use Tension Wires or Fittings. Specs on Trex Fence? M. Level existing grade. Does not require additional fill? O. 1. Can you be more specific on Framework. Post, Top Rail, Middle Rail, Bottom Rail, Braces? P. 2. Service Call is only after hours, weekends and holidays? It takes a lot of time to go to the site, measure the jobs and put the quote together. Service call should be included in all approved jobs.
Response: For answers to these questions see addendum 5, questions 21-27.
Question 3
Posted: 4/7/2020
Question: 2.3 A. 1. Written specs has Black Vinyl and Bid sheet had Black or Green? 4/7. On a sharp radius can SS20 be used instead of Sch 40 due to bending purposes? 8. d. Steel on beachside, not aluminum due to rust issues? B. 7. Steel on beachside, not aluminum due to rust issues? C. 3. a. Can Bull Dog Hinges be used instead of 180 degree Hinges? c-f. This is for Roll Gates not Swing Gates.
Response: For answers to these questions see Addendum 5, questions 15-20.
Question 4
Posted: 4/7/2020
Question: 2.3 E. Specify on Bid Sheet; 2 rail, 3 rail or 4 rail. Picture is of 3 rail with Finials. 1. a. Need specs on wall thickness on Post, Pickets, Rails. So we are all quoting the same. Residential, Commercial & Industrial? Warranty will only be on Commercial or Industrial. b. Specs on Powder Coating? d. Finials or Pressed Spears? Existing City sites have Pressed Spears. Finials cost much more and there are more then one style so it would need to be specified. 2.a. Contractor responsible for Final Grade before install? City should be responsible for this. Contractor should level around each post after setting. f. With Aluminum install you install panels as you are setting post so the post can not set for 24 hours due to this. j. Hot dipped galvanized gate hardware on Aluminum? Not aluminum?
Response: For answers to these questions see Addendum 5, questions 10-15.
Question 5
Posted: 4/7/2020
Question: 2.3 F. 4. c. Chain Link specs for Field & Barb Wire Fence? Field & Barb Wire do not tie like Chain Link. d. Vinyl Rail ??? Under Field & Barb Wire Fence? e. Where are the specs & Exhibit III for Split Rail Fence at? 5. 45 degree angle on top of Barb Wire Fence? This can be done on Chain Link Fence, but Barb Wire?? d. Barb Arms are made for Chain Link Post but not for Wood Post. K. 2. Contractor should not be responsible for bringing in fill to fill holes. There could be multiple holes 2 plus feet deep.
Response: For answers to these questions see Addendum 5, questions 5-9.
Question 6
Posted: 4/15/2020
Question: Excel sheet All Bid Sheet Pg. 1 A-B. Chain Link. Line 15: NEED MORE INFO> Can you explain please? 9 Gauge black vinyl is a residential (cost much less then 6 gauge) and 6 Gauge black vinyl is a commercial. So, are you wanting the 9 gauge on Black Vinyl or Galv? Both 9 gauge in black and galv is cheaper the 6 gauge black. You would need your heights to be able to do a “price change for 9 gauge”. C. Gates No 5’ or 6’ wide gates (commercial mowers will not go through a 4’ gate)? There is nothing on here for Pool Code Hardware on gates? Line 24-28 20’ wide would have to be double drive gates. D. Gates: Roll or Slide Line 29-38: These are all “Double Drive” not Roll/Slide Gates, does not use same hardware.
Response: See addendum 6 and revised bid schedule
Question 7
Posted: 4/15/2020
Question: Excel sheet All Bid Sheet E. Aluminum Fence: No Gates? Quote in Pressed Spears? You can not price Pressed spears same as finials, no where near the same cost. Line for added cost for Finials? F. Barbed Wire Angled Top: Line 56-57: This is to go with Chain Link Fence? Move to section A-B for Chain Link? G. PVC Line 65-68: No Width for specs (4’, 5’, 6’, 10’ DD, ect)? Line 69: Green Vinyl top rail? Move to section A-B for chain link? THERE IS NO PRICE DIFFERENCE WITH BLACK AND GREEN VINYL. H. Timber & Trex fencing: Need more definition of Timber fencing. Trex is a composite material. If Timber is Pressure Treated wood you would need separate line items for pricing. They are not comparable at all in pricing.
Response: See addendum 6 and revised bid schedule
Question 8
Posted: 4/15/2020
Question: Excel sheet All Bid Sheet I-N. This section is for Chain Link? Move to section for Chain Link? M. Baseball/Softball Backstop: & N Tennis Court Line 108: WIRE ONLY? Or post for backstop to be included with this? PLEASE BE MORE SPECIFIC. There are NO post long enough on this bid sheet for back stop post. Line 110: Define Framework please. Does this include your Post? Line 111: Install of Wire ONLY? Or post to be included with this? (see highlighted N line, then Line between 113 & 114. PLEASE BE MORE SPECIFIC. No post long enough on this bid sheet for tennis court TERMINAL OR LINE POST. Line 113: Define Framework please. Does this include your Post? Line 114-119: Can you please specify what you mean by the 3’, 4’, 5’, 6’, 8’ & 10’ Middle Rail? Middle rail should just be middle rail. No height and width on this.
Response: See Addendum #6, and revised bid schedule.
Question 9
Posted: 4/15/2020
Question: Excel Bid Sheet Useage Linee 36 & 37 Needs a line for 4’ & 6’ high, corner and end post. LIne 73-141: 9 gauge black is residential and city of Daytona does not use this, they use 6 gauge commercial. Line 203: need separate line item for Field Fencing with Barbwire and 4 strand Barbwire. Also need separate line item for Pull/End post brace; Corner post brace; In-Line post braces.
Response: Addendum 6 revised bid schedule, only asking for 6 gauge.
Question 10
Posted: 4/15/2020
Question: Excel Bid Sheet HC Galv fence wire installed. Labor & Material Line 1-4: WIRE ONLY? Include line post ? Top/bottom Tension wire? Line 5-8 Include line post ? Loop Caps? Bottom Tension Wire? Line 9-38: You have no 2 ½” End/Corner/Pull post as specified in written specs 2.3 5. Vinyl Coated fencing installed. Labor & Material Line 105-108: 6 Gauge black vinyl? Line Post included? Line 109-132: You have no 2 ½” End/Corner/Pull post as specified in written specs 2.3 5. Legends Vinyl 6’ Privacy Fence. Line 225: Legend only has 6’Hx4’W or 6’H x 5’W, they do not carry a 6’Hx6’W. Line 226 Legend only has a 6’Hx10’W DD gate, they do not carry a 6’Hx12’W. Line 227: explain please Montage Plus Ornamental: THIS IS STEEL, NOT ALUMINUM. Is that what you are wanting? Steel? Line 239, 243: PLEASE EXPLAIN Line 244: Specify please. 2 rail, 3 rail or 4 rail? Or is the Split Rail?
Response: See addendum 6 and revised bid schedule
Question 11
Posted: 4/15/2020
Question: Excel Bid Sheet HC Line 245: Are you doing Stockade Wood fence? Installation of Security Gates. COULD YOU PLEASE SPECIFY THIS SECTION AND EACH LINE (248-251). THERE ARE NO HEIGHT OR WIDTH SPECIFIED. Line 248-250 Define Class A Security Gate. There are no height or width for these gates. Line 262: all materials? Be specified. Do you mean welding wire? Line 263: PLEASE EXPLAIN.
Response: See addendum 6 bid schedule. Only using the All tab. remainder deleted.
Posted: 3/25/2020
Type of Addition: Addendum 1
Overview: Accepting online submittals only.
Documents:
Posted: 3/27/2020
Type of Addition: Addendum 2
Overview: Revised Bid Schedule, adding lines 112 & 114, installing and removing 15' high fencing around tennis courts. Bidders must use revised bid schedule in order to be found responsive
Documents:
Posted: 4/1/2020
Type of Addition: Addendum 3
Overview: Revised forms without Notary requirement.
Documents:
Posted: 4/4/2020
Type of Addition: Addendum 4
Overview: Questions and Answers
Documents:
Posted: 4/9/2020
Type of Addition: Addendum 5
Overview: Questions and Answers. Revised Bid Schedule.
Documents:
Posted: 4/17/2020
Type of Addition: Addendum 6
Overview: Extend opening/due date, questions and answers, revise bid schedule.
Deadline: 4/27/2020 2:00 PM
Documents:
Posted: 4/24/2020
Type of Addition: Addendum 7
Overview: Question & Answer
Documents:
Posted: 4/27/2020
Type of Addition: In Review
Posted: 4/7/2020
Question: Which spec over rides which. Does the Bid Sheet over ride the Written Spec or Vise Versa? On bid sheets are we bidding the All, Usage or the HC in the Excel Forms? 2.2 G Removal of Materials only. No removal of Brush, stumps, trees. City clears right of way. H. If there is not way to do the job with out damage can we note it upfront? Is the City doing their own locate since 811 does not do Private Property? Q. Do we include cost from fuel and employee time to pull permit?
Response: For answers to these questions see addendum 5, questions 1-4.
Posted: 4/7/2020
Question: 2.4 Reads Semi-annual & annual on spec sheet, but Semi-annual on bid sheet? c. Change batteries on emergency vehicle operator. Can you be more specific. 2.5 A-B Specs read Black Vinyl. Bid sheet reads Black or Green Vinyl? Also Top Rail is not stated on the Bid Sheet or in this area on the spec sheet. H. PVC fence does not have Tension Wire. I. Timber does not use Tension Wires or Fittings. Specs on Trex Fence? M. Level existing grade. Does not require additional fill? O. 1. Can you be more specific on Framework. Post, Top Rail, Middle Rail, Bottom Rail, Braces? P. 2. Service Call is only after hours, weekends and holidays? It takes a lot of time to go to the site, measure the jobs and put the quote together. Service call should be included in all approved jobs.
Response: For answers to these questions see addendum 5, questions 21-27.
Posted: 4/7/2020
Question: 2.3 A. 1. Written specs has Black Vinyl and Bid sheet had Black or Green? 4/7. On a sharp radius can SS20 be used instead of Sch 40 due to bending purposes? 8. d. Steel on beachside, not aluminum due to rust issues? B. 7. Steel on beachside, not aluminum due to rust issues? C. 3. a. Can Bull Dog Hinges be used instead of 180 degree Hinges? c-f. This is for Roll Gates not Swing Gates.
Response: For answers to these questions see Addendum 5, questions 15-20.
Posted: 4/7/2020
Question: 2.3 E. Specify on Bid Sheet; 2 rail, 3 rail or 4 rail. Picture is of 3 rail with Finials. 1. a. Need specs on wall thickness on Post, Pickets, Rails. So we are all quoting the same. Residential, Commercial & Industrial? Warranty will only be on Commercial or Industrial. b. Specs on Powder Coating? d. Finials or Pressed Spears? Existing City sites have Pressed Spears. Finials cost much more and there are more then one style so it would need to be specified. 2.a. Contractor responsible for Final Grade before install? City should be responsible for this. Contractor should level around each post after setting. f. With Aluminum install you install panels as you are setting post so the post can not set for 24 hours due to this. j. Hot dipped galvanized gate hardware on Aluminum? Not aluminum?
Response: For answers to these questions see Addendum 5, questions 10-15.
Posted: 4/7/2020
Question: 2.3 F. 4. c. Chain Link specs for Field & Barb Wire Fence? Field & Barb Wire do not tie like Chain Link. d. Vinyl Rail ??? Under Field & Barb Wire Fence? e. Where are the specs & Exhibit III for Split Rail Fence at? 5. 45 degree angle on top of Barb Wire Fence? This can be done on Chain Link Fence, but Barb Wire?? d. Barb Arms are made for Chain Link Post but not for Wood Post. K. 2. Contractor should not be responsible for bringing in fill to fill holes. There could be multiple holes 2 plus feet deep.
Response: For answers to these questions see Addendum 5, questions 5-9.
Posted: 4/15/2020
Question: Excel sheet All Bid Sheet Pg. 1 A-B. Chain Link. Line 15: NEED MORE INFO> Can you explain please? 9 Gauge black vinyl is a residential (cost much less then 6 gauge) and 6 Gauge black vinyl is a commercial. So, are you wanting the 9 gauge on Black Vinyl or Galv? Both 9 gauge in black and galv is cheaper the 6 gauge black. You would need your heights to be able to do a “price change for 9 gauge”. C. Gates No 5’ or 6’ wide gates (commercial mowers will not go through a 4’ gate)? There is nothing on here for Pool Code Hardware on gates? Line 24-28 20’ wide would have to be double drive gates. D. Gates: Roll or Slide Line 29-38: These are all “Double Drive” not Roll/Slide Gates, does not use same hardware.
Response: See addendum 6 and revised bid schedule
Posted: 4/15/2020
Question: Excel sheet All Bid Sheet E. Aluminum Fence: No Gates? Quote in Pressed Spears? You can not price Pressed spears same as finials, no where near the same cost. Line for added cost for Finials? F. Barbed Wire Angled Top: Line 56-57: This is to go with Chain Link Fence? Move to section A-B for Chain Link? G. PVC Line 65-68: No Width for specs (4’, 5’, 6’, 10’ DD, ect)? Line 69: Green Vinyl top rail? Move to section A-B for chain link? THERE IS NO PRICE DIFFERENCE WITH BLACK AND GREEN VINYL. H. Timber & Trex fencing: Need more definition of Timber fencing. Trex is a composite material. If Timber is Pressure Treated wood you would need separate line items for pricing. They are not comparable at all in pricing.
Response: See addendum 6 and revised bid schedule
Posted: 4/15/2020
Question: Excel sheet All Bid Sheet I-N. This section is for Chain Link? Move to section for Chain Link? M. Baseball/Softball Backstop: & N Tennis Court Line 108: WIRE ONLY? Or post for backstop to be included with this? PLEASE BE MORE SPECIFIC. There are NO post long enough on this bid sheet for back stop post. Line 110: Define Framework please. Does this include your Post? Line 111: Install of Wire ONLY? Or post to be included with this? (see highlighted N line, then Line between 113 & 114. PLEASE BE MORE SPECIFIC. No post long enough on this bid sheet for tennis court TERMINAL OR LINE POST. Line 113: Define Framework please. Does this include your Post? Line 114-119: Can you please specify what you mean by the 3’, 4’, 5’, 6’, 8’ & 10’ Middle Rail? Middle rail should just be middle rail. No height and width on this.
Response: See Addendum #6, and revised bid schedule.
Posted: 4/15/2020
Question: Excel Bid Sheet Useage Linee 36 & 37 Needs a line for 4’ & 6’ high, corner and end post. LIne 73-141: 9 gauge black is residential and city of Daytona does not use this, they use 6 gauge commercial. Line 203: need separate line item for Field Fencing with Barbwire and 4 strand Barbwire. Also need separate line item for Pull/End post brace; Corner post brace; In-Line post braces.
Response: Addendum 6 revised bid schedule, only asking for 6 gauge.
Posted: 4/15/2020
Question: Excel Bid Sheet HC Galv fence wire installed. Labor & Material Line 1-4: WIRE ONLY? Include line post ? Top/bottom Tension wire? Line 5-8 Include line post ? Loop Caps? Bottom Tension Wire? Line 9-38: You have no 2 ½” End/Corner/Pull post as specified in written specs 2.3 5. Vinyl Coated fencing installed. Labor & Material Line 105-108: 6 Gauge black vinyl? Line Post included? Line 109-132: You have no 2 ½” End/Corner/Pull post as specified in written specs 2.3 5. Legends Vinyl 6’ Privacy Fence. Line 225: Legend only has 6’Hx4’W or 6’H x 5’W, they do not carry a 6’Hx6’W. Line 226 Legend only has a 6’Hx10’W DD gate, they do not carry a 6’Hx12’W. Line 227: explain please Montage Plus Ornamental: THIS IS STEEL, NOT ALUMINUM. Is that what you are wanting? Steel? Line 239, 243: PLEASE EXPLAIN Line 244: Specify please. 2 rail, 3 rail or 4 rail? Or is the Split Rail?
Response: See addendum 6 and revised bid schedule
Posted: 4/15/2020
Question: Excel Bid Sheet HC Line 245: Are you doing Stockade Wood fence? Installation of Security Gates. COULD YOU PLEASE SPECIFY THIS SECTION AND EACH LINE (248-251). THERE ARE NO HEIGHT OR WIDTH SPECIFIED. Line 248-250 Define Class A Security Gate. There are no height or width for these gates. Line 262: all materials? Be specified. Do you mean welding wire? Line 263: PLEASE EXPLAIN.
Response: See addendum 6 bid schedule. Only using the All tab. remainder deleted.