City of Beaufort Sealed Solicitation
Title: CITY COUNCIL RETREAT FACILITATION SERVICES
Deadline: 10/18/2024 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Deadline Expired
Solicitation Number: RFP 2025-104
Description: The City of Beaufort is requesting proposals from qualified firms to provide meeting facilitation services which will support the annual City Council Strategic Planning Retreat to be held January 22 – 24, 2025 at the City of Beaufort Police Department Training Facility, 1901 Boundary Street, Beaufort, SC 29902 (location and date subject to change). The City of Beaufort's Strategic Plans are typically developed out of retreats held annually that include the mayor, City Council, the City Manager, and Department Directors.
Pre-Bid Meeting Date: 10/3/2024 2:00 PM
Pre-Bid Meeting Details: City Hall, Planning Department Conference Room, 1911 Boundary Street, Beaufort, SC 29902
Documents:
Addition 1
Posted: 10/2/2024
Type of Addition: Addendum 1 QUESTIONS & ANSWERS - PRE-BID MEETING INFORMATION
Overview: This Addendum No. 1 to RFP 2025-104 is issued by the City of Beaufort Finance Department. Except as modified by this addendum No. 1, all areas of the RFP not specifically mentioned in or affected by this addendum shall remain unchanged.
1. What is the budget for this project?
$25,000
2. What is the expectation for timing of the delivery of the meeting summary?
15 calendar days from last day of the meeting.
3. Is there any restriction to the use of AI in the development of a proposal?
No.
4. Is there any limit to the number of pages in a proposal?
No.
5. Please clarify Page 6, Section III, b. “name and contact information for a reference”
The sentence is corrected to: “Name and contact information for each reference with knowledge of the Respondent’s work at the specified location”
6. What is the small/woman/minority owned business enterprise (S/W/MBE) requirement for this project?
There is no specific requirement for this project.
7. Does the City receive any benefit from a contract awarded to S/W/MBE?
No.
8. What are the awarded firms and total costs of the previous three (3) years events?
The City contracted a facilitator for one of the past three years’ events.
RFP 2023-106, BridgeGroup, LLC, $17,870.
9. How many proposals were received for the previous three (3) years events?
RFP 2023-106, three proposals were received.
All Bidders shall acknowledge receipt and acceptance of this Addendum No. 1 by signing in the space provided in the RFP Signature Page. Bids submitted without this Addendum may be considered non-responsive.
Addition 2
Posted: 10/16/2024
Type of Addition: ADDENDUM 2: EXCLUSION OF SC NONRESIDENT TAXPAYER AFFIDAVIT
Overview: This Addendum No. 2 to RFP 2025-104 is issued by the City of Beaufort Finance Department. Except as modified by addendum No. 2, all areas of the RFP not specifically mentioned in or affected by this addendum shall remain unchanged.
Proposers are not required to register with the State of South Carolina and submit the Form I-312 Nonresident Taxpayer Registration Affidavit Income Tax Withholding with their proposals. The City will issue the awarded contractor an IRS Form 1099 for the income received.
All Bidders shall acknowledge receipt and acceptance of this Addendum No. 2 by signing in the space provided in the RFP Signature Page. Bids submitted without acknowledgement of this Addendum may be considered non-responsive.
Documents:
Posted: 10/2/2024
Type of Addition: Addendum 1 QUESTIONS & ANSWERS - PRE-BID MEETING INFORMATION
Overview: This Addendum No. 1 to RFP 2025-104 is issued by the City of Beaufort Finance Department. Except as modified by this addendum No. 1, all areas of the RFP not specifically mentioned in or affected by this addendum shall remain unchanged.
1. What is the budget for this project?
$25,000
2. What is the expectation for timing of the delivery of the meeting summary?
15 calendar days from last day of the meeting.
3. Is there any restriction to the use of AI in the development of a proposal?
No.
4. Is there any limit to the number of pages in a proposal?
No.
5. Please clarify Page 6, Section III, b. “name and contact information for a reference”
The sentence is corrected to: “Name and contact information for each reference with knowledge of the Respondent’s work at the specified location”
6. What is the small/woman/minority owned business enterprise (S/W/MBE) requirement for this project?
There is no specific requirement for this project.
7. Does the City receive any benefit from a contract awarded to S/W/MBE?
No.
8. What are the awarded firms and total costs of the previous three (3) years events?
The City contracted a facilitator for one of the past three years’ events.
RFP 2023-106, BridgeGroup, LLC, $17,870.
9. How many proposals were received for the previous three (3) years events?
RFP 2023-106, three proposals were received.
All Bidders shall acknowledge receipt and acceptance of this Addendum No. 1 by signing in the space provided in the RFP Signature Page. Bids submitted without this Addendum may be considered non-responsive.
Posted: 10/16/2024
Type of Addition: ADDENDUM 2: EXCLUSION OF SC NONRESIDENT TAXPAYER AFFIDAVIT
Overview: This Addendum No. 2 to RFP 2025-104 is issued by the City of Beaufort Finance Department. Except as modified by addendum No. 2, all areas of the RFP not specifically mentioned in or affected by this addendum shall remain unchanged.
Proposers are not required to register with the State of South Carolina and submit the Form I-312 Nonresident Taxpayer Registration Affidavit Income Tax Withholding with their proposals. The City will issue the awarded contractor an IRS Form 1099 for the income received.
All Bidders shall acknowledge receipt and acceptance of this Addendum No. 2 by signing in the space provided in the RFP Signature Page. Bids submitted without acknowledgement of this Addendum may be considered non-responsive.
Documents: