Carlsbad Municipal Schools Sealed Solicitation
Title: RFP 2023-2024-10 Cashless Payment System
Deadline: 5/28/2024 2:00 PM (UTC-07:00) Mountain Time (US & Canada)
Status: Deadline Expired
Solicitation Number: RFP 2023-2024-10
Description: The Carlsbad Municipal Schools is accepting proposals for a cashless payment system. The District may issue multiple awards for this proposal if determined to be in the District’s best interest. This proposal may be renewed for up to three (3) additional school years, which begin on July 1, 20xx and end on June 30, 20xx. RFP renewals for each school year must be mutually agreed upon by both parties prior to July 1, 20xx of each subsequent year. Annual renewals are contingent on approval of the Board of Education.
Documents:
| Documents as of 4/12/2024 |
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Question 1
Posted: 4/19/2024
Question: What is the district's intended go-live date for this new system?
Response: July 1st, or as soon as possible after that date.
Question 2
Posted: 4/19/2024
Question: Will the district require this payment system to integrate with the software Food Services utilizes?
Response: The district prefers that the payment system integrate with all software the district utilizes, but will consider multiple options.
Question 3
Posted: 4/19/2024
Question: Do we correctly assume that there is no requirement for recording cash or check payments made to the district through this system? All payments collected and reported must be made using electronic payments.
Response: The District would prefer all payments to be made electronically, however, the option to record cash or check payments would be beneficial.
Question 4
Posted: 4/19/2024
Question: On page 15, can the District clarify “portable devices at select sites”? Is the District referring to specific hardware or smartphones? If specific hardware, please provide the make and model number of the device(s).
Response: Portable devices would be specific hardware the district could use to collect payments at various events, such as athletic events or fundraising events. We have not determined how many devices are needed at this time
Question 5
Posted: 4/19/2024
Question: (Page 16) Will the District provide all required licenses and cover any integration fees associated with Tyler Technologies Infinite Visions Accounting Software and Synergy?
Response: Yes, the District will work with Tyler Technologies and Synergy to obtain any required licenses for integration.
Posted: 4/19/2024
Question: What is the district's intended go-live date for this new system?
Response: July 1st, or as soon as possible after that date.
Posted: 4/19/2024
Question: Will the district require this payment system to integrate with the software Food Services utilizes?
Response: The district prefers that the payment system integrate with all software the district utilizes, but will consider multiple options.
Posted: 4/19/2024
Question: Do we correctly assume that there is no requirement for recording cash or check payments made to the district through this system? All payments collected and reported must be made using electronic payments.
Response: The District would prefer all payments to be made electronically, however, the option to record cash or check payments would be beneficial.
Posted: 4/19/2024
Question: On page 15, can the District clarify “portable devices at select sites”? Is the District referring to specific hardware or smartphones? If specific hardware, please provide the make and model number of the device(s).
Response: Portable devices would be specific hardware the district could use to collect payments at various events, such as athletic events or fundraising events. We have not determined how many devices are needed at this time
Posted: 4/19/2024
Question: (Page 16) Will the District provide all required licenses and cover any integration fees associated with Tyler Technologies Infinite Visions Accounting Software and Synergy?
Response: Yes, the District will work with Tyler Technologies and Synergy to obtain any required licenses for integration.