City of Griffin Sealed Solicitation

Title: ADVANCED METERING INFRASTRUCTURE SOLUTION BID# 25-010

Deadline: 5/16/2025 2:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: Deadline Expired

Solicitation Number: 25-010

Description: Soliciting proposals from qualified vendors experienced in the design, supply, installation, implementation and support of an Advanced Metering Infrastructure Solution (AMI) for our electric utility, with planned future capability for our water utility (five or more years from now for water implementation). This solution must incorporate the following: real-time usage monitoring, improved safety, energy theft prevention, responsive customer support, reporting, and data flow integration with existing City systems.


Pre-Bid Meeting Date: 4/8/2025 1:00 PM

Pre-Bid Meeting Details: INVITATIOIN TO THE MANDATORY PRE-BID MEETING WILL BE SENT ONCE THE GIS CONFIDENTIALITY AGREEMENT HAS BEEN SIGNED AND RECEIVED IN THE OFFICE


Documents:

Documents as of 3/24/2025
City_of_Griffin_AMI_RFP_With_Pilot.docx
Griffin_GIS_Data_Acceptable_Use_and_Confidentiality_Agreement_RFP_25_010.docx
Addition 1

Posted: 4/1/2025

Type of Addition: Addendum

Overview: The Mandatory Pre-Bid Meeting is scheduled for April 8, 2025 at 1:00 PM *NEW LOCATION* 

100 South Hill St, 3rd Floor City Managers Conference Room, Griffin, GA 30223
YOU MAY ATTEND IN PERSON OR THROUGH TEAMS LINK VIRTUALLY. THE INVITATION LINK THROUGH TEAMS WILL BE SENT WITH THE GIS DATA INFORMATION WHICH IS SENT AFTER SIGNED NDA IS RECEIVED. 

Pre-Bid Meeting Date: 4/8/2025 1:00 PM

Pre-Bid Meeting Details: MANDATORY: IN PERSON OR VITRUAL THROUGH TEAMS LINK

Solicitation #: 25-011

Addition 2

Posted: 4/9/2025

Type of Addition: Addendum

Overview: RFP Deadline Extended 3 WEEKS
**NEW due DATE May 16, 2025 at 2:00 PM
Also not that DocuSign WILL NOT BE ACCEPTED accepted, all forms to be notarized must have notary stamp and signature.
Questions and answers will be Uploaded for ALL Vendors to see by April 18, 2025.

Deadline: 5/16/2025 2:00 PM

Solicitation #: 25-010

Addition 3

Posted: 4/14/2025

Type of Addition: Addendum: Clarification on Section 1.1 (Project Description); 1.3 (Project Scope); Section 2.1 (AMI Network); Section 2.2 (AMI Trial Project)

Overview: Clarification on Section 1.1 (Project Description); 1.3 (Project Scope); Section 2.1 (AMI Network); Section 2.2 (AMI Trial Project)

For the purposes of this Invitation to Bid, the City is seeking proposals primarily for a meter pilot program as Phase I of the AMI Meter Project. Any contract award shall be for the meter pilot program only. The chosen vendor should propose acceptance criteria and a test plan that the City may use, in conjunction with its own expertise, to judge the trial as a success. If the City determines the pilot was a success and meets the City’s needs, the City will contract separately for full deployment as Phase II of the AMI Meter Project. Obviously the City hopes the successful bidder/vendor will execute a successful pilot in Phase I that will convince the City to proceed with full deployment of their solution in Phase II; however, award of the Phase I Pilot Program shall not guarantee award of the full deployment in Phase II. Phase II is anticipated to be funded in the FY27 budget, effective July 1, 2026.

With that being said, the City is requesting a cost estimate for Phase II’s full deployment, but we recognize that these numbers are subject to change based on the market and are not binding. The intention of this proposal is to provide the City with the opportunity to trial test an AMI solution and obtain an estimate for full deployment of the chosen Pilot vendor in Phase I should the City continue with that vendors solution.


Addition 4

Posted: 4/14/2025

Type of Addition: Addendum

Overview: CITY OF GRIFFIN IS REQUESTING VENDORS TO SUPPLY A SAMPLE CONTRACT WITH YOUR REQURED DOCUMENTS.

Addition 5

Posted: 4/14/2025

Type of Addition: Addendum

Overview: VENDOR QUESTIONS AND ANSWERS AS OF APRIL 7, 2025 (ANOTHER ADDENDUM WILL BE FORTH COMING)

Documents:

Addition 6

Posted: 4/18/2025

Type of Addition: Addendum

Overview: VENDOR QUESTIONS AND ANSWERS

Documents:

Addition 7

Posted: 4/22/2025

Type of Addition: Addendum

Overview: CORRECTED QUESTIONS AND ANSWERS, APRIL 18, 2025 ADDENDUM QUESTIONS HAS SOME ERRORS. PLEASE REFER TO THIS ADDENDUM FOR ALL CORRECT Q&A. 

Documents:

Addition 8

Posted: 5/7/2025

Type of Addition: Addendum

Overview: Verification of question and answer of #17 that was previously posted in the Q&A addendum.

Documents:

Posted: 4/1/2025

Type of Addition: Addendum

Overview: The Mandatory Pre-Bid Meeting is scheduled for April 8, 2025 at 1:00 PM *NEW LOCATION* 

100 South Hill St, 3rd Floor City Managers Conference Room, Griffin, GA 30223
YOU MAY ATTEND IN PERSON OR THROUGH TEAMS LINK VIRTUALLY. THE INVITATION LINK THROUGH TEAMS WILL BE SENT WITH THE GIS DATA INFORMATION WHICH IS SENT AFTER SIGNED NDA IS RECEIVED. 

Pre-Bid Meeting Date: 4/8/2025 1:00 PM

Pre-Bid Meeting Details: MANDATORY: IN PERSON OR VITRUAL THROUGH TEAMS LINK

Solicitation #: 25-011

Posted: 4/9/2025

Type of Addition: Addendum

Overview: RFP Deadline Extended 3 WEEKS
**NEW due DATE May 16, 2025 at 2:00 PM
Also not that DocuSign WILL NOT BE ACCEPTED accepted, all forms to be notarized must have notary stamp and signature.
Questions and answers will be Uploaded for ALL Vendors to see by April 18, 2025.

Deadline: 5/16/2025 2:00 PM

Solicitation #: 25-010

Posted: 4/14/2025

Type of Addition: Addendum: Clarification on Section 1.1 (Project Description); 1.3 (Project Scope); Section 2.1 (AMI Network); Section 2.2 (AMI Trial Project)

Overview: Clarification on Section 1.1 (Project Description); 1.3 (Project Scope); Section 2.1 (AMI Network); Section 2.2 (AMI Trial Project)

For the purposes of this Invitation to Bid, the City is seeking proposals primarily for a meter pilot program as Phase I of the AMI Meter Project. Any contract award shall be for the meter pilot program only. The chosen vendor should propose acceptance criteria and a test plan that the City may use, in conjunction with its own expertise, to judge the trial as a success. If the City determines the pilot was a success and meets the City’s needs, the City will contract separately for full deployment as Phase II of the AMI Meter Project. Obviously the City hopes the successful bidder/vendor will execute a successful pilot in Phase I that will convince the City to proceed with full deployment of their solution in Phase II; however, award of the Phase I Pilot Program shall not guarantee award of the full deployment in Phase II. Phase II is anticipated to be funded in the FY27 budget, effective July 1, 2026.

With that being said, the City is requesting a cost estimate for Phase II’s full deployment, but we recognize that these numbers are subject to change based on the market and are not binding. The intention of this proposal is to provide the City with the opportunity to trial test an AMI solution and obtain an estimate for full deployment of the chosen Pilot vendor in Phase I should the City continue with that vendors solution.


Posted: 4/14/2025

Type of Addition: Addendum

Overview: CITY OF GRIFFIN IS REQUESTING VENDORS TO SUPPLY A SAMPLE CONTRACT WITH YOUR REQURED DOCUMENTS.

Posted: 4/14/2025

Type of Addition: Addendum

Overview: VENDOR QUESTIONS AND ANSWERS AS OF APRIL 7, 2025 (ANOTHER ADDENDUM WILL BE FORTH COMING)

Documents:

Posted: 4/18/2025

Type of Addition: Addendum

Overview: VENDOR QUESTIONS AND ANSWERS

Documents:

Posted: 4/22/2025

Type of Addition: Addendum

Overview: CORRECTED QUESTIONS AND ANSWERS, APRIL 18, 2025 ADDENDUM QUESTIONS HAS SOME ERRORS. PLEASE REFER TO THIS ADDENDUM FOR ALL CORRECT Q&A. 

Documents:

Posted: 5/7/2025

Type of Addition: Addendum

Overview: Verification of question and answer of #17 that was previously posted in the Q&A addendum.

Documents: