Town of Bluffton Sealed Solicitation

Title: Classification and Compensation Study

Deadline: 11/19/2020 2:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: Awarded

Solicitation Number: 2021-22

Description:

The Town of Bluffton, South Carolina (Town) is seeking proposals from interested and qualified firms with past, proven, positive experiences in providing a job classification and compensation study under a fixed price contract.  The target start date for performing these services is January, 2021.  Work is to be completed no later than 90 days from contract commencement.

  

Documents:

Documents as of 10/29/2020
2021-22 price schedule form.docx
Boilerplate Agreement - Town of Bluffton.doc
2021-22, RFP Classification and Compensation Study.pdf
Addition 1

Posted: 11/9/2020

Type of Addition: Addendum 1

Overview: Question and answers.

Documents:

Addition 2

Posted: 12/14/2020

Type of Addition: time for evaluation and contract award extended

Overview: Due to unforeseen circumstances resulting in leave in the evaluating department, the time for making a determination will be extended. The Town anticipates that the contract period of performance would begin 2/1/21 and end approximately 4/30/21. Vendors with questions or issues with price validity may contact Felicia Roth, Procurement Administrator, at froth@townofbluffton.com.

Addition 3

Posted: 2/8/2021

Type of Addition: Award Information

Overview: intent to award and bid summary

Documents:

Question 1

Posted: 10/29/2020

Question: How many employees are to be included within the scope of the study?

Response: See Addendum 1.

Question 2

Posted: 10/29/2020

Question: How many job classes or job titles are to be included within the scope of the study?

Response: See Addendum 1.

Question 3

Posted: 10/29/2020

Question: Can you estimate how many supervisors and department heads are to be included in the scope of the study?

Response: See Addendum 1.

Question 4

Posted: 10/29/2020

Question: The RFP requests a Town license. Can you identify the cost for the license?

Response: See Addendum 1.

Question 5

Posted: 10/29/2020

Question: Have you had a previous outside (consulting) classification and compensation study? If so, can you indicate when and by whom?

Response: See Addendum 1.

Question 6

Posted: 10/29/2020

Question: Has the Town budgeted for the project? If so, are you able to indicate an amount?

Response: See Addendum 1.

Question 7

Posted: 10/30/2020

Question: When was the last time you had a Compensation and Classification study? Did a consultant perform this study? If so, who was the consultant and at what professional fee structure? Do you need Job Descriptions updated? Do you need benefits reviewed as part of this study? How many employees are being reviewed as part of this study? How many job classifications / titles are associated with the number of employees? Do you have a projected budget range for this project? Do you have a projected timeline for this project?

Response: See Addendum 1.

Question 8

Posted: 11/2/2020

Question: How many total employees will be included in the study and how many job descriptions?

Response: See Addendum 1.

Question 9

Posted: 11/5/2020

Question: How many total employees will be included in the study? How many job descriptions does the Town have? is there a preferred number of classification that the Town wants benchmarked for the salary survey? Does the Town want a comparison of benefits with peer organizations as part of the study?

Response: See Addendum 1.

Question 10

Posted: 11/5/2020

Question: • How many employees are to be included in the study? • How many unique job titles or job classifications are included in the study: • What is the anticipated award date for the project? • Does the Town have a budget for this project? • Is the Town requesting a FLSA (Fair Labor Standards Act) analysis of all job titles? • Does the Town currently utilize a job evaluation system to maintain internal equity? If not, is the Town interested in implementing a job evaluation system? • Can you please confirm if we are using both public and private sector surveys for comparison in the market survey? Private sector companies rarely respond to custom surveys, so Segal utilizes reputable published sources to represent the private sector. Is that an acceptable alternative to the Town? • Does the Town want the consultant to develop recommendations regarding pay policies? • Does the Town want the consultant to provide assistance with training? • Does the Town want the consultant to recommend adjustments to benefits as a result of the market study?

Response: See Addendum 1.

Question 11

Posted: 11/5/2020

Question: 1. How many Employees does the Town have? 2. How many unique positions does the Town have? 3. Are all positions included in the study? 4. Is a benefits review included in this study? 5. When was the last time you had your job descriptions updated? 6. When was the last time the Town completed a compensation study? 7. Does the town have bargaining units? If yes, are the bargaining units included in the study? 8. Who is the project liaison? 9. To keep costs down, are WebEx and conference calls sufficient in lieu of onsite meetings?

Response: See Addendum 1.

Question 12

Posted: 11/5/2020

Question: How many unique positions exist

Response: See Addendum 1.

Posted: 11/9/2020

Type of Addition: Addendum 1

Overview: Question and answers.

Documents:

Posted: 12/14/2020

Type of Addition: time for evaluation and contract award extended

Overview: Due to unforeseen circumstances resulting in leave in the evaluating department, the time for making a determination will be extended. The Town anticipates that the contract period of performance would begin 2/1/21 and end approximately 4/30/21. Vendors with questions or issues with price validity may contact Felicia Roth, Procurement Administrator, at froth@townofbluffton.com.

Posted: 2/8/2021

Type of Addition: Award Information

Overview: intent to award and bid summary

Documents:

Posted: 10/29/2020

Question: How many employees are to be included within the scope of the study?

Response: See Addendum 1.

Posted: 10/29/2020

Question: How many job classes or job titles are to be included within the scope of the study?

Response: See Addendum 1.

Posted: 10/29/2020

Question: Can you estimate how many supervisors and department heads are to be included in the scope of the study?

Response: See Addendum 1.

Posted: 10/29/2020

Question: The RFP requests a Town license. Can you identify the cost for the license?

Response: See Addendum 1.

Posted: 10/29/2020

Question: Have you had a previous outside (consulting) classification and compensation study? If so, can you indicate when and by whom?

Response: See Addendum 1.

Posted: 10/29/2020

Question: Has the Town budgeted for the project? If so, are you able to indicate an amount?

Response: See Addendum 1.

Posted: 10/30/2020

Question: When was the last time you had a Compensation and Classification study? Did a consultant perform this study? If so, who was the consultant and at what professional fee structure? Do you need Job Descriptions updated? Do you need benefits reviewed as part of this study? How many employees are being reviewed as part of this study? How many job classifications / titles are associated with the number of employees? Do you have a projected budget range for this project? Do you have a projected timeline for this project?

Response: See Addendum 1.

Posted: 11/2/2020

Question: How many total employees will be included in the study and how many job descriptions?

Response: See Addendum 1.

Posted: 11/5/2020

Question: How many total employees will be included in the study? How many job descriptions does the Town have? is there a preferred number of classification that the Town wants benchmarked for the salary survey? Does the Town want a comparison of benefits with peer organizations as part of the study?

Response: See Addendum 1.

Posted: 11/5/2020

Question: • How many employees are to be included in the study? • How many unique job titles or job classifications are included in the study: • What is the anticipated award date for the project? • Does the Town have a budget for this project? • Is the Town requesting a FLSA (Fair Labor Standards Act) analysis of all job titles? • Does the Town currently utilize a job evaluation system to maintain internal equity? If not, is the Town interested in implementing a job evaluation system? • Can you please confirm if we are using both public and private sector surveys for comparison in the market survey? Private sector companies rarely respond to custom surveys, so Segal utilizes reputable published sources to represent the private sector. Is that an acceptable alternative to the Town? • Does the Town want the consultant to develop recommendations regarding pay policies? • Does the Town want the consultant to provide assistance with training? • Does the Town want the consultant to recommend adjustments to benefits as a result of the market study?

Response: See Addendum 1.

Posted: 11/5/2020

Question: 1. How many Employees does the Town have? 2. How many unique positions does the Town have? 3. Are all positions included in the study? 4. Is a benefits review included in this study? 5. When was the last time you had your job descriptions updated? 6. When was the last time the Town completed a compensation study? 7. Does the town have bargaining units? If yes, are the bargaining units included in the study? 8. Who is the project liaison? 9. To keep costs down, are WebEx and conference calls sufficient in lieu of onsite meetings?

Response: See Addendum 1.

Posted: 11/5/2020

Question: How many unique positions exist

Response: See Addendum 1.