Wentzville R-IV School District Sealed Solicitation
Title: “BANK DEPOSITORY SERVICES” RFB-B-FEB252021-180
Deadline: 2/25/2021 2:00 PM (UTC-06:00) Central Time (US & Canada)
Status: Awarded
Solicitation Number: RFB-B-FEB252021-180
Description:
Documents:
| Documents as of 1/27/2021 |
|---|
| Login to view documents |
Addition 1
Posted: 2/23/2021
Type of Addition: Addendum
Overview: Addresses for schools in district.
Documents:
Addition 3
Posted: 2/25/2021
Type of Addition: In Review
Question 1
Posted: 2/8/2021
Question: Can you please provide the average monthly balance for each of the FSA, Debt Service and two Bond accounts?
Response: FSA APPROX $12,000 DEBT SERVICE APPROX $12MM WITH HIGHER MONTHS EARLIER IN THE YEAR AND LOWER IN DEC BEFORE OUR TAX REVENUE COMES IN 1ST BOND CURRENT BALANCE IS $20MM WILL DECLINE RAPIDLY IN THE NEXT 12 MONTHS 2ND BOND BALANCE IS $92MM WILL ALSO DECLINE FROM THERE
Question 2
Posted: 2/8/2021
Question:
Response:
Question 3
Posted: 2/8/2021
Question: Would the FSA, Debt Service or Bond accounts exceed 6 debits/month? If so, please indicate which accounts would exceed this limit.
Response: YES ON FSA - MOST LIKELY 12 A MONTH NO ON BOND AND DEBT SERVICE
Question 4
Posted: 2/8/2021
Question: Regarding your cash/coin deposits, can you provide the avg number of deposits containing cash/coin each month and the average amount of cash/coin deposited/month?
Response: Covid has skewed these amounts and the district is currently investigating the possibility of a contactless payment option in the upcoming 2 years.
Question 5
Posted: 2/8/2021
Question: Does the District have a need for ordering cash/coin and if so on average how often and how much/month?
Response: Yes, typically heavy at the beginning of the year and then once a quarter for each of the 4 high schools after that.
Question 6
Posted: 2/8/2021
Question: Would the District provide a copy of your current bank analysis statements?
Response: See Addendum 2
Question 7
Posted: 2/8/2021
Question: Under Required Banking Services #11 the District is requesting Credit Card Readers. Are Merchant Services a part of this RFP? If so, can you please provide your merchant services statements which reflect volumes, average ticket sizes and other pertinent information?
Response: That is now optional. We are investigating a contactless payment option instead over the next 2 years.
Question 8
Posted: 2/12/2021
Question: Does the District anticipate depositing loose coin?
Response: Occasionally, we may have coin wars at different schools. Covid has limited these.
Question 9
Posted: 2/12/2021
Question: Please confirm your current ERP system.
Response: We use Tyler SISFin.
Question 10
Posted: 2/12/2021
Question: The due date is listed as Friday, February 25th, but Thursday is the 25th and Friday is the 26th. Can you please confirm the due date?
Response: Thursday, February 25 at 2pm
Question 11
Posted: 2/12/2021
Question: Please confirm the addresses of all locations with cash and check deposits.
Response: Entire district. All schools and building. Please see website wentzville.k12.mo.us for address and locations SEE ADDENDUM WITH ADDRESS
Question 12
Posted: 2/12/2021
Question: Regarding the short-term loan, please confirm the anticipated amount.
Response: Not needed this year or next year but there is a possibility in Q4 2022. Estimated $10MM at this time.
Question 13
Posted: 2/12/2021
Question: Please provide the number of coin deposits and the total amount of each deposit.
Response: See question #10
Question 14
Posted: 2/12/2021
Question: Is the coin “declared”?
Response: Not at this time.
Question 15
Posted: 2/12/2021
Question: In lieu of making deposits at the teller window, is the District open to using night drop?
Response: We use an armoured car service to deliver our deposits to the bank.
Question 16
Posted: 2/12/2021
Question: In addition to the credit card readers, is the District looking to receive a Merchant Services proposal?
Response: Not at this time. Sorry it was not removed from the bid.
Question 17
Posted: 2/12/2021
Question: How many remote scanners do you currently use today? Please confirm the brand and model.
Response: See question 36 and question 29 for answers
Question 18
Posted: 2/12/2021
Question: Does the District manage their own repurchase agreement fund?
Response: No
Question 19
Posted: 2/12/2021
Question: Please confirm your target go live date for all services.
Response: July 1, 2021
Question 20
Posted: 2/16/2021
Question: If merchant services, will be included in this bid, please confirm the below. 1. What is the annual card dollar and transaction volume by card type? 2. How many merchant ID’s are required? 3. What are the solutions in place today used for processing card payments, ie. terminal make/model, or if a vendor application(s) is being used, what is the software application and/or gateway solutions in place?
Response: Not included.
Question 21
Posted: 2/16/2021
Question: What kind of Remote Deposit scanner is currently being used by the District?
Response: Digital Check Teller Scan TS240
Question 22
Posted: 2/16/2021
Question: Do you want Merchant services included in this bid and if you do, can you please provide the average ticket size and Credit Card Volume. In addition, how many Credit Card swipe machines are needed by the District?
Response: No, please do not include merchant services at this time.
Question 23
Posted: 2/16/2021
Question: Who has the District’s current banking relationship?
Response: First Bank
Question 24
Posted: 2/17/2021
Question: Section GEN-23 (pages 9,10,11) Insurance requirements appeared to be geared toward construction contractors/suppliers. Will the Banks be required to supply insurance information with their proposals, or would the District request insurance documents (if required) from the winning bidder?
Response: We would request that from the winning bidder only.
Question 25
Posted: 2/17/2021
Question: Please confirm the number of locations that currently deposit using Remote Deposit scanners? How many Scanner locations does the District anticipate needing to add over the life of the contract?
Response: All buildings have one scanner. High schools and Admin Center have two scanners. New buildings will need scanners.
Posted: 2/23/2021
Type of Addition: Addendum
Overview: Addresses for schools in district.
Documents:
Posted: 2/25/2021
Type of Addition: In Review
Posted: 2/8/2021
Question: Can you please provide the average monthly balance for each of the FSA, Debt Service and two Bond accounts?
Response: FSA APPROX $12,000 DEBT SERVICE APPROX $12MM WITH HIGHER MONTHS EARLIER IN THE YEAR AND LOWER IN DEC BEFORE OUR TAX REVENUE COMES IN 1ST BOND CURRENT BALANCE IS $20MM WILL DECLINE RAPIDLY IN THE NEXT 12 MONTHS 2ND BOND BALANCE IS $92MM WILL ALSO DECLINE FROM THERE
Posted: 2/8/2021
Question:
Response:
Posted: 2/8/2021
Question: Would the FSA, Debt Service or Bond accounts exceed 6 debits/month? If so, please indicate which accounts would exceed this limit.
Response: YES ON FSA - MOST LIKELY 12 A MONTH NO ON BOND AND DEBT SERVICE
Posted: 2/8/2021
Question: Regarding your cash/coin deposits, can you provide the avg number of deposits containing cash/coin each month and the average amount of cash/coin deposited/month?
Response: Covid has skewed these amounts and the district is currently investigating the possibility of a contactless payment option in the upcoming 2 years.
Posted: 2/8/2021
Question: Does the District have a need for ordering cash/coin and if so on average how often and how much/month?
Response: Yes, typically heavy at the beginning of the year and then once a quarter for each of the 4 high schools after that.
Posted: 2/8/2021
Question: Would the District provide a copy of your current bank analysis statements?
Response: See Addendum 2
Posted: 2/8/2021
Question: Under Required Banking Services #11 the District is requesting Credit Card Readers. Are Merchant Services a part of this RFP? If so, can you please provide your merchant services statements which reflect volumes, average ticket sizes and other pertinent information?
Response: That is now optional. We are investigating a contactless payment option instead over the next 2 years.
Posted: 2/12/2021
Question: Does the District anticipate depositing loose coin?
Response: Occasionally, we may have coin wars at different schools. Covid has limited these.
Posted: 2/12/2021
Question: Please confirm your current ERP system.
Response: We use Tyler SISFin.
Posted: 2/12/2021
Question: The due date is listed as Friday, February 25th, but Thursday is the 25th and Friday is the 26th. Can you please confirm the due date?
Response: Thursday, February 25 at 2pm
Posted: 2/12/2021
Question: Please confirm the addresses of all locations with cash and check deposits.
Response: Entire district. All schools and building. Please see website wentzville.k12.mo.us for address and locations SEE ADDENDUM WITH ADDRESS
Posted: 2/12/2021
Question: Regarding the short-term loan, please confirm the anticipated amount.
Response: Not needed this year or next year but there is a possibility in Q4 2022. Estimated $10MM at this time.
Posted: 2/12/2021
Question: Please provide the number of coin deposits and the total amount of each deposit.
Response: See question #10
Posted: 2/12/2021
Question: Is the coin “declared”?
Response: Not at this time.
Posted: 2/12/2021
Question: In lieu of making deposits at the teller window, is the District open to using night drop?
Response: We use an armoured car service to deliver our deposits to the bank.
Posted: 2/12/2021
Question: In addition to the credit card readers, is the District looking to receive a Merchant Services proposal?
Response: Not at this time. Sorry it was not removed from the bid.
Posted: 2/12/2021
Question: How many remote scanners do you currently use today? Please confirm the brand and model.
Response: See question 36 and question 29 for answers
Posted: 2/12/2021
Question: Does the District manage their own repurchase agreement fund?
Response: No
Posted: 2/12/2021
Question: Please confirm your target go live date for all services.
Response: July 1, 2021
Posted: 2/16/2021
Question: If merchant services, will be included in this bid, please confirm the below. 1. What is the annual card dollar and transaction volume by card type? 2. How many merchant ID’s are required? 3. What are the solutions in place today used for processing card payments, ie. terminal make/model, or if a vendor application(s) is being used, what is the software application and/or gateway solutions in place?
Response: Not included.
Posted: 2/16/2021
Question: What kind of Remote Deposit scanner is currently being used by the District?
Response: Digital Check Teller Scan TS240
Posted: 2/16/2021
Question: Do you want Merchant services included in this bid and if you do, can you please provide the average ticket size and Credit Card Volume. In addition, how many Credit Card swipe machines are needed by the District?
Response: No, please do not include merchant services at this time.
Posted: 2/16/2021
Question: Who has the District’s current banking relationship?
Response: First Bank
Posted: 2/17/2021
Question: Section GEN-23 (pages 9,10,11) Insurance requirements appeared to be geared toward construction contractors/suppliers. Will the Banks be required to supply insurance information with their proposals, or would the District request insurance documents (if required) from the winning bidder?
Response: We would request that from the winning bidder only.
Posted: 2/17/2021
Question: Please confirm the number of locations that currently deposit using Remote Deposit scanners? How many Scanner locations does the District anticipate needing to add over the life of the contract?
Response: All buildings have one scanner. High schools and Admin Center have two scanners. New buildings will need scanners.