Rio Rancho Public Schools Sealed Solicitation

Title: Eagle Ridge MS HVAC Replacement

Deadline: 4/13/2021 2:00 PM   (UTC-07:00) Mountain Time (US & Canada)

Status: Deadline Expired

Solicitation Number: RFP No. 2021-011-FAC

Description:

PURPOSE OF THIS REQUEST FOR PROPOSALS
Rio Rancho Public Schools (RRPS) is requesting competitive sealed proposals with the intent
of entering into a contract with a general contractor for the purpose of providing the
construction services for the project identified in this RFP. Any contract awarded as a result of
this solicitation will be in effect from date of award until the completion of the project. All
potential Offerors are to read, understand and accept the requirements of this Request for
Proposals (RFP), especially the mandatory requirements.
This is a qualifications-based selection with cost as a consideration. The Offeror is required
to provide, as part of the Technical Proposal, the qualifications and other documents requested in
this RFP. The Price Proposal will be evaluated separately from the Technical Proposal.
The award of a contract for construction shall take into consideration certain contractor
qualification and performance factors that add value to a procurement contract. Factors such as
contractor past performance, technical expertise and experience, management capabilities and
resources, subcontractor teams and craft personnel resources, will form the basis for the criteria
to be considered, in addition to lump sum price to perform the scope of work. Award shall be
made in accordance with the terms conditions, and requirements stated herein.

Pre-Bid Meeting Date: 3/31/2021 10:00 AM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.***Rio Rancho Public Schools Administration - Training Room 500 Laser Rd NE Rio Rancho, NM 87124

Documents:

Documents as of 4/10/2021
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Addition 1

Posted: 3/30/2021

Type of Addition: Addendum

Documents:

Addition 2

Posted: 4/6/2021

Type of Addition: Addendum

Documents:

Addition 3

Posted: 4/9/2021

Type of Addition: Addendum

Addition 4

Posted: 4/10/2021

Type of Addition: Addendum

Documents:

Question 1

Posted: 3/15/2021

Question: Section II.A – “Sequence of Selection Process Events” assigns the same deadline for Volume 1 – Price Proposal, and Volume 2 – Technical Proposal. If the original digital copy of Volume I is submitted by the stated deadline (4/13/2021 at 2:00PM) and the Subcontractor List remains the same, would RRPS allow the original digital copy of Volume II to be submitted on the following day (4/14/2021 at 2:00 PM)? Due to the nature of subcontractor price development, most general contractors do not receive pricing from subcontractors until shortly before the bid deadline. This creates a challenge for Offerors to assemble and verify all information required in TAB 3 – Subcontractors’ Statements of Qualifications and Attachments and combine this information into the Technical Volume in the window of time between receipt of subcontractor pricing and the proposal deadline.

Response: This question was addressed in Addenda No. 1.

Question 2

Posted: 3/18/2021

Question: It appears that some versions of Adobe Acrobat Pro are not displaying the fonts correctly and text just shows up as dots. This is specifically with the font ArialMT. We've noticed this on sheets M001, M101, M102, M103, M104, M105, M106, M602.

Response: This question was addressed in Addenda No. 1

Question 3

Posted: 3/31/2021

Question: Good Afternoon, Who are prior approval submittal's sent to? Are they uploaded using the submit bid tab on Vendor Registry or send directly to Arch/Engineer?

Response: Prior approvals should be sent directly to the design consultants identified for each project.

Question 4

Posted: 4/5/2021

Question: Rerference ERMS HVAC Reflected Ceiling Plan A-102 and Specification section 09 5100 2.2 Acoustic Ceilings. The plans show 2x2 Ceilings in the Media Center (314) and Commons (330). The specification references only 2x4 ceiling tile. Please provide a ceiling tile specification for the 2x2 ceiling tile.

Response: Response to this question was addressed in Addenda No. 3.

Question 5

Posted: 4/6/2021

Question: Will desks, furniture, etc. be removed from rooms prior to ceilings being removed?

Response: Response to this question was addressed in Addenda No. 3.

Question 6

Posted: 4/6/2021

Question: Reference A101, KN1. Alt #01 - Provide stained/sealed concrete. Is this floor to be polished and then stained and sealed?

Response: Response to this question was addressed in Addenda No. 3.

Question 7

Posted: 4/6/2021

Question: We have a lighting package substitution request from Schroeder Sales. I see no way attach a document here. I will email this to Michael Madrid and Wilson & Company via a separate correspondence.

Response: Prior approvals should be sent directly to the design consultant.

Question 8

Posted: 4/6/2021

Question: Who does inspections? City of Rio Rancho or State of New Mexico?

Response: Response to this question was addressed in Addenda No. 3.

Posted: 3/30/2021

Type of Addition: Addendum

Documents:

Posted: 4/6/2021

Type of Addition: Addendum

Documents:

Posted: 4/9/2021

Type of Addition: Addendum

Posted: 4/10/2021

Type of Addition: Addendum

Documents:

Posted: 3/15/2021

Question: Section II.A – “Sequence of Selection Process Events” assigns the same deadline for Volume 1 – Price Proposal, and Volume 2 – Technical Proposal. If the original digital copy of Volume I is submitted by the stated deadline (4/13/2021 at 2:00PM) and the Subcontractor List remains the same, would RRPS allow the original digital copy of Volume II to be submitted on the following day (4/14/2021 at 2:00 PM)? Due to the nature of subcontractor price development, most general contractors do not receive pricing from subcontractors until shortly before the bid deadline. This creates a challenge for Offerors to assemble and verify all information required in TAB 3 – Subcontractors’ Statements of Qualifications and Attachments and combine this information into the Technical Volume in the window of time between receipt of subcontractor pricing and the proposal deadline.

Response: This question was addressed in Addenda No. 1.

Posted: 3/18/2021

Question: It appears that some versions of Adobe Acrobat Pro are not displaying the fonts correctly and text just shows up as dots. This is specifically with the font ArialMT. We've noticed this on sheets M001, M101, M102, M103, M104, M105, M106, M602.

Response: This question was addressed in Addenda No. 1

Posted: 3/31/2021

Question: Good Afternoon, Who are prior approval submittal's sent to? Are they uploaded using the submit bid tab on Vendor Registry or send directly to Arch/Engineer?

Response: Prior approvals should be sent directly to the design consultants identified for each project.

Posted: 4/5/2021

Question: Rerference ERMS HVAC Reflected Ceiling Plan A-102 and Specification section 09 5100 2.2 Acoustic Ceilings. The plans show 2x2 Ceilings in the Media Center (314) and Commons (330). The specification references only 2x4 ceiling tile. Please provide a ceiling tile specification for the 2x2 ceiling tile.

Response: Response to this question was addressed in Addenda No. 3.

Posted: 4/6/2021

Question: Will desks, furniture, etc. be removed from rooms prior to ceilings being removed?

Response: Response to this question was addressed in Addenda No. 3.

Posted: 4/6/2021

Question: Reference A101, KN1. Alt #01 - Provide stained/sealed concrete. Is this floor to be polished and then stained and sealed?

Response: Response to this question was addressed in Addenda No. 3.

Posted: 4/6/2021

Question: We have a lighting package substitution request from Schroeder Sales. I see no way attach a document here. I will email this to Michael Madrid and Wilson & Company via a separate correspondence.

Response: Prior approvals should be sent directly to the design consultant.

Posted: 4/6/2021

Question: Who does inspections? City of Rio Rancho or State of New Mexico?

Response: Response to this question was addressed in Addenda No. 3.