Sealed Solicitation | Vendor Registry

We use cookies to provide you with the best possible experience and to help us better understand how our site is used. We take the protection of your personal data very seriously.
Please see our Privacy Policy for more details. By continuing to use this site, you consent to our use of cookies

Rio Rancho Public Schools Sealed Solicitation

Title: Emergency Mitigation Services

Deadline: 9/14/2023 2:00 PM (UTC-07:00) Mountain Time (US & Canada)

Status: Deadline Expired

Solicitation Number: RFP No. 2024-005-FAC

Description: Rio Rancho Public Schools (RRPS) is requesting competitive sealed proposals from firms capable of providing Emergency Mitigation Services on an as needed basis. All potential Offerors are to read, understand and accept the requirements of this Request for Proposals (RFP), especial¬ly the mandatory requirements.
This is a qualifications-based selection with cost as a consideration. The Offeror is required to provide, as part of the Technical Proposal, the qualifications and other documents requested in this RFP. The Price Proposal will be evaluated separately from the Technical Proposal.
The award(s) of a contract shall take into consideration certain contractor qualification and performance factors that add value to a procurement contract. Factors such as contractor past performance, technical expertise and experience, management capabilities and resources, will form the basis for the criteria to be considered, in addition to price to perform the scope of work. award(s) shall be made in accordance with the terms conditions, and requirements stated herein.

Pre-Bid Meeting Date: 8/29/2023 10:00 AM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.Non-Mandatory Pre-Proposal Meeting (Virtual Available) on August 29, 2023, @ 10:00 a.m. at Rio Rancho Public Schools Training Rooms No. 2. Location: Rio Rancho Public Schools District Office Training Center, 500 Laser Rd. NW, Rio Rancho, NM. Access to the meeting is also available virtually using the following meeting link. Meeting ID meet.google.com/vfe-smey-tcr Phone Numbers (‪US‬)‪+1 262-563-8644‬ PIN: ‪384 695 755#‬

Documents:

Documents as of 9/5/2023
Login to view documents
Login to view documents

All
Questions

Question 1

Posted: 8/24/2023

Question: Given that section D, Item 2 - "Proposal Security (Bond or Cash)" is not applicable, is section D, Item 3 - "Notarized Declaration Letter from Surety" still applicable?

Response: See Addenda No. 1 for a response to this question.

Question 2

Posted: 8/24/2023

Question: If section D, Item 3 "Notarized Declaration Letter from Surety" is applicable, the RFP states the letter will confirm the offerors' ability to obtain a bond for no less, than 100% of the proposal price; considering that emergency mitigation projects will vary significantly in price based on the scope of work and we cannot predict what the total price of any project will eb at the time of the proposal, what dollar amount would you like to see on this letter?

Response: See Addenda No. 1 for a response to this question.

Question 3

Posted: 8/24/2023

Question: The Mitigation Contractor's Statement of Qualifications form 3.a. asks for an original contract amount and original number of days to complete. It is industry standard that emergency mitigation work is billed upon completion of work, and is typically performed as quickly as possible, therefore mitigation projects do not have an original contract dollar amount or an original number of days to compete negotiated prior to start of work. These sections on the form are not applicable to emergency mitigation jobs. How would you like us to address this when filling out reference 3.a. Experience?

Response: See Addenda No. 1 for a response to this question.

Question 4

Posted: 8/24/2023

Question: On page 46, the statement of qualifications form request the average annual amount of construction work performed during the past five years. Should this dollar amount be limited to Emergency Mitigation work as defined by the scope of the RFP, or should it include construction work outside of that scope as well that we have performed since we are also a General Contractor?

Response: See Addenda No. 1 for a response to this question.

Question 5

Posted: 8/24/2023

Question: Can you please clarify the scope of construction services to be included in this proposal?

Response: See Addenda No. 1 for a response to this question.

Question 6

Posted: 8/24/2023

Question: Can you please clarify the scope of enviromental services to be included in this proposal?

Response: See Addenda No. 1 for a response to this question.

Question 7

Posted: 8/24/2023

Question: Is section 6 - "surety" in the Statement of Qualifications form applicable if Item 2- "Proposal Security" is not applicable?

Response: See Addenda No. 1 for a response to this question.

Question 8

Posted: 8/25/2023

Question: If we have additional information we feel is relevant to include and further qualifies us as a vendor, but not specifically called for in the RFP, is there a specific tab or section you would like additional information included in?

Response: See Addenda No. 1 for a response to this question.

Question 9

Posted: 8/30/2023

Question: The offeror Information Form requests a NM DOL (Workforce Solutions) Certificate Number. Upon contacting NMDOL, we were informed they do not assign certificate numbers or provide certificates. We are able to provide our Workforce Solutions account number, please confirm if the account number is acceptable.

Response: See Addenda No. 1 for a response to this question.

Question 10

Posted: 8/30/2023

Question: The format and organization lists price under Volume 1, Item 1, and also under Volume 1, item 10 as Pricing. I do not see a place on the Offeror Information Form for Price. Can you please clarify where Price/Pricing is expected to be included?

Response: See Addenda No. 1 for a response to this question.

Question 11

Posted: 8/30/2023

Question: Can you please clarify where the resident contractor certificate (not resident native or resident veteran) should be attached. Directly following the Offeror's information form in Volume 1, Item 1, or in Volume 1 Item 5?

Response: See Addenda No. 1 for a response to this question.

Question 12

Posted: 8/30/2023

Question: Some items are listed under Submittal Requirements on page 58, but don't appear to be included in the proposal format and organization, or specifically called for in the statement of qualifications form or letter of submittal. Can you please clarify where the following items should be in the organization of the proposal? Copies of all Industry Certification Inventory List Response Time Examples

Response: See Addenda No. 1 for a response to this question.

Question 13

Posted: 8/31/2023

Question: Section E. B. - Mandatory Requirements (pg 58), Offeror(s) must make a positive statement that the following General Responsibilities can all be met i.e. meet or comply with the General Responsibilities set forth in Section VI. Mandatory Requirements B. 1 through 8” of the RFP document”. Can you please specify where in the proposal format and organization you would like this statement to appear.

Response: See Addenda No. 1 for a response to this question.

Question 14

Posted: 8/31/2023

Question: Correction to previous question: the mandatory requirements the question refers to are listed on page 59.

Response: See Addenda No. 1 for a response to this question.

Posted: 8/24/2023

Question: Given that section D, Item 2 - "Proposal Security (Bond or Cash)" is not applicable, is section D, Item 3 - "Notarized Declaration Letter from Surety" still applicable?

Response: See Addenda No. 1 for a response to this question.

Posted: 8/24/2023

Question: If section D, Item 3 "Notarized Declaration Letter from Surety" is applicable, the RFP states the letter will confirm the offerors' ability to obtain a bond for no less, than 100% of the proposal price; considering that emergency mitigation projects will vary significantly in price based on the scope of work and we cannot predict what the total price of any project will eb at the time of the proposal, what dollar amount would you like to see on this letter?

Response: See Addenda No. 1 for a response to this question.

Posted: 8/24/2023

Question: The Mitigation Contractor's Statement of Qualifications form 3.a. asks for an original contract amount and original number of days to complete. It is industry standard that emergency mitigation work is billed upon completion of work, and is typically performed as quickly as possible, therefore mitigation projects do not have an original contract dollar amount or an original number of days to compete negotiated prior to start of work. These sections on the form are not applicable to emergency mitigation jobs. How would you like us to address this when filling out reference 3.a. Experience?

Response: See Addenda No. 1 for a response to this question.

Posted: 8/24/2023

Question: On page 46, the statement of qualifications form request the average annual amount of construction work performed during the past five years. Should this dollar amount be limited to Emergency Mitigation work as defined by the scope of the RFP, or should it include construction work outside of that scope as well that we have performed since we are also a General Contractor?

Response: See Addenda No. 1 for a response to this question.

Posted: 8/24/2023

Question: Can you please clarify the scope of construction services to be included in this proposal?

Response: See Addenda No. 1 for a response to this question.

Posted: 8/24/2023

Question: Can you please clarify the scope of enviromental services to be included in this proposal?

Response: See Addenda No. 1 for a response to this question.

Posted: 8/24/2023

Question: Is section 6 - "surety" in the Statement of Qualifications form applicable if Item 2- "Proposal Security" is not applicable?

Response: See Addenda No. 1 for a response to this question.

Posted: 8/25/2023

Question: If we have additional information we feel is relevant to include and further qualifies us as a vendor, but not specifically called for in the RFP, is there a specific tab or section you would like additional information included in?

Response: See Addenda No. 1 for a response to this question.

Posted: 8/30/2023

Question: The offeror Information Form requests a NM DOL (Workforce Solutions) Certificate Number. Upon contacting NMDOL, we were informed they do not assign certificate numbers or provide certificates. We are able to provide our Workforce Solutions account number, please confirm if the account number is acceptable.

Response: See Addenda No. 1 for a response to this question.

Posted: 8/30/2023

Question: The format and organization lists price under Volume 1, Item 1, and also under Volume 1, item 10 as Pricing. I do not see a place on the Offeror Information Form for Price. Can you please clarify where Price/Pricing is expected to be included?

Response: See Addenda No. 1 for a response to this question.

Posted: 8/30/2023

Question: Can you please clarify where the resident contractor certificate (not resident native or resident veteran) should be attached. Directly following the Offeror's information form in Volume 1, Item 1, or in Volume 1 Item 5?

Response: See Addenda No. 1 for a response to this question.

Posted: 8/30/2023

Question: Some items are listed under Submittal Requirements on page 58, but don't appear to be included in the proposal format and organization, or specifically called for in the statement of qualifications form or letter of submittal. Can you please clarify where the following items should be in the organization of the proposal? Copies of all Industry Certification Inventory List Response Time Examples

Response: See Addenda No. 1 for a response to this question.

Posted: 8/31/2023

Question: Section E. B. - Mandatory Requirements (pg 58), Offeror(s) must make a positive statement that the following General Responsibilities can all be met i.e. meet or comply with the General Responsibilities set forth in Section VI. Mandatory Requirements B. 1 through 8” of the RFP document”. Can you please specify where in the proposal format and organization you would like this statement to appear.

Response: See Addenda No. 1 for a response to this question.

Posted: 8/31/2023

Question: Correction to previous question: the mandatory requirements the question refers to are listed on page 59.

Response: See Addenda No. 1 for a response to this question.