Title: Used Landfill Wheel Loader

Deadline: 12/17/2021 2:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Awarded

Solicitation Number: 12062021

Description:
December 7, 2021

Request for Proposals (RFP)
For: Used Landfill Wheel Loader
Submission deadline: 2:00 pm Friday, December 17, 2021

Questions about the RFP may be submitted, in written form, to:

Phil Hathcock
Solid Waste Director
350 NE 30 Road
Great Bend KS, 67530
(620)793-1899
Fax (620)793-1899
or emailed to solidwaste@bartoncounty.org

Questions will be answered within 2 business days via email with a return reply acknowledging receipt of the email requested. Questions and answers will be shared with all bidders.

Introduction
Barton County Landfill, (Owner) invites proposals for a used wheel loader as described below.
Submission Procedure
Proposals conforming to the requirements set out below must either: 1) be received by Barton County via US mail or courier to Barton County Clerk, 1400 Main Street, Room 202, Great Bend KS 67530, or 2)vendors may receive electronic notifications and submit proposals electronically through Vendor Registry, a link found under the Procurement tab at www.bartoncounty.org no later than the deadline given above. Proposals must state that they are valid for a period of at least ninety (90) days from the closing deadline. Proposals submitted to the clerk must be submitted in sealed envelope and marked, Used Landfill Wheel Loader. Barton County reserves the right to waive irregularities and to reject any or all bids. This purchase will be sales tax exempt.
Barton County will not consider any bid not prepared and/or not submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. Bids submitted after the closing date and time will be returned to the bidder unopened. No bidder may withdraw a bid within sixty (60) days after the actual date of the opening thereof.

Modification of Bids
Modifications to bids already submitted will be allowed if submitted in writing prior to the time fixed in the Request for Proposals. Modifications shall be submitted as such and shall not reveal the total amount of either the original or revised bids.
Opening, Evaluation and Contracting
Proposals will be opened by Barton County on 2 pm Friday, December 17, 2021. All proposals satisfying the requirements of this Request for Proposals will be evaluated to establish which of the offers best fulfills the needs of Barton County. Barton County anticipates entering into a contract with the successful bidder to purchase said equipment. This Request for Proposals, however, does not commit Barton County to award a contract, to pay any costs incurred in the preparation of a proposal or to contract for the goods and/or services offered. Barton County reserves the right to accept or reject any or all proposals received as a result of this request, or to cancel this Request for Proposals, if it is in the best interests of Barton County to do so. In the opinion of Barton County, if your proposal contains false or misleading statements or references which do not support the function, attribute, capability, or condition of your company and the products and services outlined in your proposal, your proposal will be rejected. The decision of Barton County shall be final.

Proposal Contents
Proposals, together with letters of transmittal, should include the bidder’s description of the equipment that would be delivered and the following information:

1) The name of the person in your firm who would be the official contact person for any contractual relationship.
2) Email address of contact person.
3) Manufacturers’ specifications detailing compliance with specifications in “Proposed Equipment Specifications” section of this RFP.
4) Manufacturers’ warranty specifications, if any.
5) Vendors must list any current or potential clients or projects which may be (or cause) a conflict of interest in working for Barton County and describe the possible extent of the conflict.


PROPOSED EQUIPMENT SPECIFICATIONS:
Basic Specifications
1) Engine shall have a minimum of 164 gross hp rated at 1800 rpm.
2) Machine shall be equipped with a minimum of a 3 yd bucket.
3) Machine maximum lift and level bucket shall be 11’ 9”.
4) Machine shall have a maximum of 4,000 hours.

Engine
1) Engine shall be US Tier IV Final Certified by EPA.
2) Engine aftertreatment shall be equipped with a system that uses, EGR, DOC, DPF and SCR.
3) DEF tank shall be located away from the diesel tank to prevent fluid mix up.
4) Machine shall allow DEF fluid to be purged automatically even when machine power disconnect key is switched to off.
5) Regeneration shall be passive and not require any input from operator or disrupt work.
6) Engine shall be equipped with direct electric start.
7) Machine shall have a 120v block heater.

Steering
1) Steering console shall be adjustable including tilting and telescoping steering column.


Operator's Station
1) With cab properly maintained and doors and windows shut, cab shall meet operator sound exposure limits set according ANSI/SAE J1166 Oct '98.
2) Cab shall be equipped with heater (Hot Water Type), factory built and installed air conditioning, front intermittent wet arm washer wipers and air suspension type seat with seat belt. Seat shall also have adjustable armrests.
3) The cab shall have rear view mirrors (inside and outside).
4) Gauges for fuel level, engine coolant, hydraulic oil, transmission temperature, tachometer/speedometer shall be available as well as alerts for air inlet temperature, brake oil pressure, electrical system low voltage, engine oil pressure, engine overspeed, fuel pressure, hydraulic oil filter status, and transmission filter status.
5) Backup alarm, led front and rear lights, emergency starting receptacle and maintenance-free batteries shall be included.


Owning and Operating Costs
1) Engine shall have a 250-hour oil change interval. Transmission shall have a 1000-hour oil change interval
2) Hydraulic tank and system shall have a 4000-hour oil change interval.



Permitting
The Vendor is solely responsible to apply, pay for and obtain all permits if they are required for delivery/transportation of proposed equipment including but not limited to: Building and Trade permits for hauling equipment and any and all other City, State and Federal permits required for the delivery of this equipment.


Warranty
The Vendor must provide pricing for a minimum of a 90 day warranty. The warranty shall include all parts, labor, and travel charges associated with warranty covered repairs.

Documents:

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