Rio Rancho Public Schools Sealed Solicitation

Title: Landscaping Services on Demand

Deadline: 12/10/2021 2:00 PM   (UTC-07:00) Mountain Time (US & Canada)

Status: Deadline Expired

Solicitation Number: RFP No. 2022-011-FAC

Description: Rio Rancho Public Schools (RRPS) is requesting competitive sealed proposals with the intent of entering into a contract with a contractor(s) for the purpose of providing various landscaping services on-demand.  All potential Offerors are to read, understand and accept the requirements of this Invitation to Proposal (RFP), especial­ly the mandatory requirements.

Pre-Bid Meeting Date: 11/29/2021 10:00 AM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.Pre-Proposal Conference (Non-Mandatory) – Training Room 1 – Virtual Access is available. Location: Rio Rancho Public Schools District Office Training Center, 500 Laser Rd. NW, Rio Rancho, NM. Access to the meeting is also available virtually using the following meeting link. Meeting ID meet.google.com/fjm-wvsb-jno Phone Numbers (‪US‬)‪+1 614-379-1445‬‬‬ PIN: ‪629 830 764#‬‬ NOTE: To access google meet, hover over the meeting ID link, hold down control button on the keyboard and then click on the link.

Documents:

Documents as of 12/2/2021
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Question 1

Posted: 11/12/2021

Question: Is there a budget or estimate for this service.

Response: See Addenda No. 1 for RRPS response to this question.

Question 2

Posted: 11/30/2021

Question: With regard to pages 47-53, Can you please provide quantities for all items within the pricing section of the proposal?

Response: See Addenda No. 1 for RRPS response to this question.

Question 3

Posted: 11/30/2021

Question: On Page 52 and Page 53, the Price Proposal duplicates #106 - should item number 106 on page 53 "Fixed Fee markup..." actually be item number 108?

Response: See Addenda No. 1 for RRPS response to this question.

Question 4

Posted: 11/30/2021

Question: If the successful contractor is offered a contract extension for the RRPS on-call contract, will there be an opportunity to adjust the pricing to account for inflation etc.?

Response: See Addenda No. 1 for RRPS response to this question.

Question 5

Posted: 12/1/2021

Question: Bid Form Items 74 through 79 are identical to items 80 through 85. How should we address these items?

Response: See Addenda No. 1 for RRPS response to this question.

Question 6

Posted: 12/1/2021

Question: On page 50, the bid form contains a note referencing Items 50-56 Febco. Febco items on the bid form are numbered 48-53. How should we address these items? On page 52, the bid form item 98 refers to bid item 96. Should it be referring to item 97? There is no unit of measure shown for bid item 100. How should we address this item?

Response: See Addenda No. 1 for RRPS response to this question.

Question 7

Posted: 12/1/2021

Question: The note for Item 47 references items 47 through 49 as central irrigation controller items. Should this note refer only to item 47?

Response: See Addenda No. 1 for RRPS response to this question.

Question 8

Posted: 12/1/2021

Question: Page 60 of the RFP is a Request for References - where would you like this to be placed within the larger format of the response/

Response: See Addenda No. 1 for RRPS response to this question.

Question 9

Posted: 12/1/2021

Question: Page 66 & 67 of the RFP - Appendix D- Offeror's Information Form - where would you like this to be placed within the larger format of the response?

Response: See Addenda No. 1 for RRPS response to this question.

Question 10

Posted: 12/1/2021

Question: Can you please clarify the dimensions of the crushed gravel border or washed crusher fines as described in the cost proposal items nos. 97 and 98?

Response: See Addenda No. 1 for RRPS response to this question.

Question 11

Posted: 12/2/2021

Question: On page 40 of the qualification statement, item d, is Quality Assurance/Quality Control, should #1 be quality control management instead of safety management role?

Response: See Addenda No. 1 for RRPS response to this question.

Question 12

Posted: 12/2/2021

Question: On the bid form (Pricing Section), what is "Packaging Method"? Also, there are no quantities, are we to just list the unit prices only?

Response: See Addenda No. 1 for RRPS response to this question.

Question 13

Posted: 12/2/2021

Question: On the bid form, item 16a and 16b, what is the size of rock to be priced?

Response: See Addenda No. 1 for RRPS response to this question.

Question 14

Posted: 12/2/2021

Question: On the bid form, item 27, is the maximum size to be 8' not 8"?

Response: See Addenda No. 1 for RRPS response to this question.

Question 15

Posted: 12/2/2021

Question: On the bid form, items 28 thru 35, is soil prep incidental to these items or is it carried in bid items 93 and 94?

Response: See Addenda No. 1 for RRPS response to this question.

Question 16

Posted: 12/2/2021

Question: The bid form referenced 47 thru 49 for motorola central irrigation controller, however, bid item 47 calls for Rainbird and 48 & 49 are Febco Backflow preventers. Please clarify.

Response: See Addenda No. 1 for RRPS response to this question.

Question 17

Posted: 12/2/2021

Question: On bid item 97 & 98, please clarify exact size. Is it 2' X 6 3/8" or 2' X 6' 3/8"? What is the depth? or is this bid item just for the 3/16" steel edging?

Response: See Addenda No. 1 for RRPS response to this question.

Question 18

Posted: 12/2/2021

Question: Page 20, Under Tab 2, states the following: "Offeror should submit only one copy of Attachment F - Firms Written Safety Plan, bound separately from the rest of the Technical Proposal." Would you like the safety plan as a separate .pdf document uploaded in addition to Volume 1 and Volume 2 to the electronic submission tab?

Response: See Addenda No. 1 for RRPS response to this question.

Question 19

Posted: 12/2/2021

Question: Where the Price Proposal refers to Rio Rancho Standards, can you please identify or provide the standard specifications for landscape and irrigation for use for this bid?

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 11/12/2021

Question: Is there a budget or estimate for this service.

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 11/30/2021

Question: With regard to pages 47-53, Can you please provide quantities for all items within the pricing section of the proposal?

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 11/30/2021

Question: On Page 52 and Page 53, the Price Proposal duplicates #106 - should item number 106 on page 53 "Fixed Fee markup..." actually be item number 108?

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 11/30/2021

Question: If the successful contractor is offered a contract extension for the RRPS on-call contract, will there be an opportunity to adjust the pricing to account for inflation etc.?

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 12/1/2021

Question: Bid Form Items 74 through 79 are identical to items 80 through 85. How should we address these items?

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 12/1/2021

Question: On page 50, the bid form contains a note referencing Items 50-56 Febco. Febco items on the bid form are numbered 48-53. How should we address these items? On page 52, the bid form item 98 refers to bid item 96. Should it be referring to item 97? There is no unit of measure shown for bid item 100. How should we address this item?

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 12/1/2021

Question: The note for Item 47 references items 47 through 49 as central irrigation controller items. Should this note refer only to item 47?

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 12/1/2021

Question: Page 60 of the RFP is a Request for References - where would you like this to be placed within the larger format of the response/

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 12/1/2021

Question: Page 66 & 67 of the RFP - Appendix D- Offeror's Information Form - where would you like this to be placed within the larger format of the response?

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 12/1/2021

Question: Can you please clarify the dimensions of the crushed gravel border or washed crusher fines as described in the cost proposal items nos. 97 and 98?

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 12/2/2021

Question: On page 40 of the qualification statement, item d, is Quality Assurance/Quality Control, should #1 be quality control management instead of safety management role?

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 12/2/2021

Question: On the bid form (Pricing Section), what is "Packaging Method"? Also, there are no quantities, are we to just list the unit prices only?

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 12/2/2021

Question: On the bid form, item 16a and 16b, what is the size of rock to be priced?

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 12/2/2021

Question: On the bid form, item 27, is the maximum size to be 8' not 8"?

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 12/2/2021

Question: On the bid form, items 28 thru 35, is soil prep incidental to these items or is it carried in bid items 93 and 94?

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 12/2/2021

Question: The bid form referenced 47 thru 49 for motorola central irrigation controller, however, bid item 47 calls for Rainbird and 48 & 49 are Febco Backflow preventers. Please clarify.

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 12/2/2021

Question: On bid item 97 & 98, please clarify exact size. Is it 2' X 6 3/8" or 2' X 6' 3/8"? What is the depth? or is this bid item just for the 3/16" steel edging?

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 12/2/2021

Question: Page 20, Under Tab 2, states the following: "Offeror should submit only one copy of Attachment F - Firms Written Safety Plan, bound separately from the rest of the Technical Proposal." Would you like the safety plan as a separate .pdf document uploaded in addition to Volume 1 and Volume 2 to the electronic submission tab?

Response: See Addenda No. 1 for RRPS response to this question.

Posted: 12/2/2021

Question: Where the Price Proposal refers to Rio Rancho Standards, can you please identify or provide the standard specifications for landscape and irrigation for use for this bid?

Response: See Addenda No. 1 for RRPS response to this question.