Porterville Unified School District Sealed Solicitation
Title: JANITORIAL GOODS
Deadline: 6/18/2024 2:00 PM (UTC-08:00) Pacific Time (US & Canada)
Status: Awarded
Solicitation Number: SN-25-07
Description: Porterville Unified School District is soliciting proposals from qualified vendors to supply janitorial products for our school cafeteria program. The selected vendor(s) will provide high-quality, janitorial items that meet the standards set by the USDA and local health regulations. This solicitation covers a variety of janitorial goods.
- All janitorial good items must meet USDA standards and guidelines.
- Products should be free from artificial additives.
- Items must be individually packaged to ensure freshness and quality.
- Packaging should be tamper-proof and clearly labeled with expiration dates.
2. Delivery Requirements:
- Deliveries may be needed to multiple school locations within the district.
- Deliveries should be scheduled to ensure minimal disruption to school operations. Deliveries allowed from 6:00 a.m.- 1:00 p.m.
- Vendors must provide a reliable delivery schedule with flexibility to accommodate school holidays and closures.
- All delivery vehicles must comply with local and state health and safety regulations for transporting perishable goods.
4. Vendor Qualifications:
- Vendors must have a proven track record of supplying high-quality frozen foods to educational institution.
- Vendors must provide references from at least three other school districts or similar institutions upon request.
- Vendors must demonstrate the capability to meet the volume and variety requirements of the district.
5. Proposal Submission Requirements:
- Detailed description of all products offered, including nutritional information and ingredient lists.
- Pricing per unit for each product category, including any volume discounts.
- Description of the vendor’s quality control measures and food safety protocols.
- Proof of insurance and relevant certifications (e.g., USDA, HACCP).
- Contact information for key personnel responsible for the account.
6. Evaluation Criteria:
- Compliance with product specifications and scope of work.
- Quality and nutritional value of the products offered.
- Adherence to requested proffered brands or qualified equal. When bidding alternate brand samples must be submitted for consideration
- Competitive pricing and potential cost savings.
- Vendor’s experience and references.
- Reliability and flexibility of the delivery schedule.
Documents:
| Documents as of 6/12/2024 |
|---|
| Bid_Legal_Notice_SY_24_25.docx.pdf |
| Bid_FAQs.pdf |
| Janitorial_Solicitation_SN_25_07.xlsx |
| 2024_2025_Bid_Documents.pdf |
| Bid_Specification.pdf |
| Bid_Tabulation.pdf |
Addition 1
Posted: 7/11/2024
Type of Addition: Award Information
Documents:
Question 1
Posted: 5/29/2024
Question: Based on previous ordering history and purchase orders, about how often are the trash bags ordered (Monthly, quarterly or other) and what is an approximate case order?
Response: Annual estimated quantities are listed on solicitation
Question 2
Posted: 5/29/2024
Question: Can you please provide the previous award tab with winning vendors and item prices?
Response: Recap will be avail in attachments
Question 3
Posted: 5/29/2024
Question: Can you please provide the thickness for the 45 and 32 gallon trash bags?
Response: There is no specified thickness
Question 4
Posted: 5/29/2024
Question: Line 2 & 3 request liners, clear. I see the gallon size but do you have the size dimensions, what micron/mil, and is there a preference how many liners per case? Line 5, Citrus Cleaner, Spray-6 bottle case, no substitutions. No brand is listed so it is unclear what is not to be substituted. And what size bottle? Line 12 Hand wipes - are you wanting individually wrapped hand wipes? Do you want sanitizing wipes? Lastly, could we get a copy of the recap from last years bid? Thank you
Response: Line 2 & 3 we do not need specific sizes, just proper gallons. Line 5 No Subs, should have been deleted, big brand of your choice Line 12- IND Hand wipes Recap will be avail in attachments
Question 5
Posted: 5/30/2024
Question: Do you have a prior recap for this bid?
Response: Recap will be avail in attachments
Question 6
Posted: 6/11/2024
Question: When will the tabulation be available?
Response: Tabulation is now available
Question 7
Posted: 6/12/2024
Question: 1. Who is your Current Supplier? 2. What is the current price/value of the items/products? 3 Term of current contract?
Response: 1. We have various suppliers as our bids are awarded on a line by line basis 2. We only provide bid pricing, we are not required to provided any price increases 3. Please review bid documents for Contract terms.
Question 8
Posted: 6/12/2024
Question: What is the lead time of delivery of the items?
Response: This is information we would be requesting from the awarded supplier, orders can be placed on a weekly and or monthly basis as needed.
Question 9
Posted: 6/12/2024
Question: Who is the manufacturer? How is the packaging done?
Response: Please see Bid Tabulation Sheet, this provides the most current information we have regarding current bid items
Question 10
Posted: 6/13/2024
Question: IS BIDDER REQUIRES TO BID ON ALL ITEMS?
Response: No
Question 11
Posted: 6/13/2024
Question: Are you requesting a sample of the product? IS IT TO ALL ITEMS FOR BID?
Response: Samples are not required and vendors are not required to bid all items
Posted: 5/29/2024
Question: Based on previous ordering history and purchase orders, about how often are the trash bags ordered (Monthly, quarterly or other) and what is an approximate case order?
Response: Annual estimated quantities are listed on solicitation
Posted: 5/29/2024
Question: Can you please provide the previous award tab with winning vendors and item prices?
Response: Recap will be avail in attachments
Posted: 5/29/2024
Question: Can you please provide the thickness for the 45 and 32 gallon trash bags?
Response: There is no specified thickness
Posted: 5/29/2024
Question: Line 2 & 3 request liners, clear. I see the gallon size but do you have the size dimensions, what micron/mil, and is there a preference how many liners per case? Line 5, Citrus Cleaner, Spray-6 bottle case, no substitutions. No brand is listed so it is unclear what is not to be substituted. And what size bottle? Line 12 Hand wipes - are you wanting individually wrapped hand wipes? Do you want sanitizing wipes? Lastly, could we get a copy of the recap from last years bid? Thank you
Response: Line 2 & 3 we do not need specific sizes, just proper gallons. Line 5 No Subs, should have been deleted, big brand of your choice Line 12- IND Hand wipes Recap will be avail in attachments
Posted: 5/30/2024
Question: Do you have a prior recap for this bid?
Response: Recap will be avail in attachments
Posted: 6/11/2024
Question: When will the tabulation be available?
Response: Tabulation is now available
Posted: 6/12/2024
Question: 1. Who is your Current Supplier? 2. What is the current price/value of the items/products? 3 Term of current contract?
Response: 1. We have various suppliers as our bids are awarded on a line by line basis 2. We only provide bid pricing, we are not required to provided any price increases 3. Please review bid documents for Contract terms.
Posted: 6/12/2024
Question: What is the lead time of delivery of the items?
Response: This is information we would be requesting from the awarded supplier, orders can be placed on a weekly and or monthly basis as needed.
Posted: 6/12/2024
Question: Who is the manufacturer? How is the packaging done?
Response: Please see Bid Tabulation Sheet, this provides the most current information we have regarding current bid items
Posted: 6/13/2024
Question: IS BIDDER REQUIRES TO BID ON ALL ITEMS?
Response: No
Posted: 6/13/2024
Question: Are you requesting a sample of the product? IS IT TO ALL ITEMS FOR BID?
Response: Samples are not required and vendors are not required to bid all items