Okaloosa County Sealed Solicitation

Title: General Engineering and Professional Services for Okaloosa County Public Works

Deadline: 7/26/2023 3:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Cancelled

Solicitation Number: RFQ PW 41-23

Description: GENERAL INFORMATION/SCOPE OF SERVICES
It is the intent of Okaloosa County, on behalf of its Public Works (OCPW) Department, to contract with multiple professional consulting firms for engineering and other design services including but not limited to: engineering studies; surveys; engineering design; architectural and landscape design; geotechnical studies; preparation of plans, specifications, contract documents and cost estimates; obtaining necessary federal, state, and local governmental agency permits; construction inspections; contract administration; project completion certifications and as-builts as may be required; presentations to the Board of County Commissioners and the general public; right-of-way identification, appraisal and assistance in acquisitions; assistance in identifying and acquiring grants and loans from federal agencies or other applicable sources of funding.

The types of public infrastructure projects which may be assigned include: roadway design; minor bridges; signalization projects; traffic studies; storm water management; erosion control; coastal management; environmental investigations; solid waste management; utilities (water and wastewater); parks and recreation; facilities management; architectural and landscape design services; and any other type of project for the transportation, recreation, employment, and health and safety of the public which may be under the purview of the Okaloosa County Public Works Department or any other County Department.

Services of the consultant shall be under the general direction of the County Department Director initiating the work or his or her designee, who shall act as the County’s representative during the performance of the scope of services.

These negotiations will conform to the Florida Consultants Competitive Negotiation Act (CCNA) Chapter 287.057, Florida Statutes and County policy. Once these fixed hourly costs are negotiated and contracts signed, each miscellaneous project will be negotiated to have work tasks that are either lump sum or time and expenses, with a not to exceed limit based on the negotiated hours and expenses. The results of each negotiation will result in a Task Order for the miscellaneous project. The County’s standard form of consulting agreement is attached and will be utilized.

Insurance Requirements are found in Section 12 of the Draft Agreement furnished with this Request For Qualifications (RFQ). Respondents should review these requirements prior to submitting a proposal.

The term of this contract will be for three (3) years. The County reserves the right to renew any contract for two (2) one year contract periods. The terms of the renewal periods will be negotiated up front and finalized into the initial three-year contract.

The content of the RFQ of the successful firms will become a basis for contractual negotiations.

The selected consultant shall be required to assume responsibility for all services offered in their RFQ. The selected consultant will be the sole point of contact concerning contractual matters including payments of any charges resulting from the contract.

Payment schedule and basis for payment will be negotiated, but will be based upon documented work completed.


Documents:

Documents as of 6/14/2023
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Addition 1

Posted: 7/14/2023

Type of Addition: Addendum

Overview: See addendum 1 attached.

Deadline: 7/26/2023 3:00 PM

Solicitation #: RFQ PW 41-23

Documents:

Addition 2

Posted: 8/9/2023

Type of Addition: Award Information

Addition 3

Posted: 8/21/2023

Type of Addition: Rejected All Proposals

Overview: Upon further review we noticed some significant inconsistencies in the scoring that we want to address in the new procurement RFQ PW 81-23. ARH

Documents:

Question 1

Posted: 6/19/2023

Question: How many firms does the County anticipate selecting? (i.e. 5 or more, 10 or more, etc.)

Response: Up to 8 firms.

Question 2

Posted: 6/19/2023

Question: Who are the incumbent firms currently under contract to provide these services to the County?

Response: HDR, Mott MacDonald, AVCON, American Consulting Engineers, Baskerville-Donovan, DRMP

Question 3

Posted: 6/20/2023

Question: Can we submit to perform both as a prime on certain services but also be on teams for those same services?

Response: See addendum attached.

Question 4

Posted: 6/21/2023

Question: Can you provide more clarification on what you are looking for from a firm in response to item 7) Regulatory and Grant Experience.

Response: See addendum attached.

Question 5

Posted: 6/29/2023

Question: Our firm recognizes many types of public infrastructure projects may be assigned for this contract, including environmental investigations. Please clarify the scope of the environmental investigations which may be required.

Response: See addendum attached.

Question 6

Posted: 6/29/2023

Question: RFQ Qualifications item #4 Performance Assurance cites specific “examples of past public works types projects involving minor road design and stormwater design” – is this intended to be specific to those two project types or can we also include our experience with other RFQ scope related items?

Response: See addendum attached.

Question 7

Posted: 6/29/2023

Question: It is noticed that many of the provisions of Section 13 of the Task Order Agreement make reference to warranties. The practice policy (E&O insurance) will not provide coverage for any warranties made by a professional. Will the County consider replacing the word “warrants” with “represents” throughout the agreement?

Response: See addendum attached.

Question 8

Posted: 6/29/2023

Question: Are the cover and table of contents exempt from the page count?

Response: See addendum attached.

Question 9

Posted: 6/29/2023

Question: Is the respondent required to demonstrate the ability to service all of the type of projects listed under the scope of services or rather identify areas of specialty?

Response: See addendum attached.

Question 10

Posted: 6/30/2023

Question: Should submissions be geared towards a particular practice(s) of interest or generalized to cover all areas of service?

Response: See addendum attached.

Question 11

Posted: 7/3/2023

Question: Within the draft contract, we would like to suggest inserting 'and Professional Liability' in Section 12.1.4 after Workers' Compensation.

Response: See addendum attached.

Question 12

Posted: 7/3/2023

Question: Within the draft contract, we would like to suggest inserting 'and location' in section 13.8.1 after The standard of care applicable to CONSULTANT's engineering or related services will be the degree of skill and diligence normally employed by professional engineers or consultants performing the same or similar services at the time.

Response: See addendum attached.

Question 13

Posted: 7/3/2023

Question: What type of facility management do you anticipate?

Response: See addendum attached.

Question 14

Posted: 7/3/2023

Question: What are the anticipated schedules for the shortlist, interviews, awards, etc.?

Response: See addendum attached.

Question 15

Posted: 7/3/2023

Question: Will the licenses and registration qualifications included in Tab 10 of the RFQ count toward the 40-page limit?

Response: See addendum attached.

Question 16

Posted: 7/5/2023

Question: Is the County expecting a full-service team (inclusive of subconsultants to provide survey, geotechnical engineering, coastal engineering, etc.) to submit on this contract?

Response: See addendum attached.

Question 17

Posted: 7/5/2023

Question: Do the forms count towards the 40-page limit?

Response: See addendum attached.

Question 18

Posted: 7/5/2023

Question: Will the awarded Firm have an opportunity to negotiate any possible terms and conditions, if any exceptions are requested?

Response: See addendum attached.

Question 19

Posted: 7/5/2023

Question: Page 4: Required forms are excluded from the total page count. Are tab dividers and cover pages excluded from the count as well?

Response: See addendum attached.

Question 20

Posted: 7/5/2023

Question: Page 6: May the first two paragraphs of Section 2. Preparation of Bid be ignored? It appears to apply to non-CCNA projects.

Response: See addendum attached.

Question 21

Posted: 7/5/2023

Question: Page 8: May Section 9 Pricing be ignored as it does not apply to a CCNA RFQ?

Response: See addendum attached.

Question 22

Posted: 7/5/2023

Question: Page 8: May Section 11 Specification Exceptions be ignored as it does not apply?

Response: See addendum attached.

Question 23

Posted: 7/5/2023

Question: Page 8: Since contracts will be considered to the highest scoring respondents, should Section 14. B. be reworded to reflect the highest score as opposed to the lowest bid?

Response: See addendum attached.

Question 24

Posted: 7/5/2023

Question: Page 48: The sample contract references Exhibit A, but it is not provided. Please provide.

Response: See addendum attached.

Question 25

Posted: 7/5/2023

Question: Please confirm whether an org chart is required for Section 6 - Project Team.

Response: See addendum attached.

Question 26

Posted: 7/5/2023

Question: Information for response documents 11 and 12 (beginning on page 24 of 58 in the solicitation) seems to be combined. Will the County provide corrected (separate) forms so offerors may submit legible documentation?

Response: See addendum attached.

Question 27

Posted: 7/5/2023

Question: Section 8 of the RFQ requires feedback from references; please confirm if there is a specific format for this feedback (e.g. a formal letter).

Response: See addendum attached.

Question 28

Posted: 7/5/2023

Question: Is the "Additional Information & Comments" and "Business Credentials and Other" included in the page count?

Response: See addendum attached.

Question 29

Posted: 7/5/2023

Question: Is the "Letter of Interest", Resumes and Project Descriptions included in the page count?

Response: See addendum attached.

Question 30

Posted: 7/5/2023

Question: Is the respondent required to demonstrate the ability to service all of the type of projects listed under the scope of services or rather identify areas of specialty?

Response: See addendum attached.

Posted: 7/14/2023

Type of Addition: Addendum

Overview: See addendum 1 attached.

Deadline: 7/26/2023 3:00 PM

Solicitation #: RFQ PW 41-23

Documents:

Posted: 8/9/2023

Type of Addition: Award Information

Posted: 8/21/2023

Type of Addition: Rejected All Proposals

Overview: Upon further review we noticed some significant inconsistencies in the scoring that we want to address in the new procurement RFQ PW 81-23. ARH

Documents:

Posted: 6/19/2023

Question: How many firms does the County anticipate selecting? (i.e. 5 or more, 10 or more, etc.)

Response: Up to 8 firms.

Posted: 6/19/2023

Question: Who are the incumbent firms currently under contract to provide these services to the County?

Response: HDR, Mott MacDonald, AVCON, American Consulting Engineers, Baskerville-Donovan, DRMP

Posted: 6/20/2023

Question: Can we submit to perform both as a prime on certain services but also be on teams for those same services?

Response: See addendum attached.

Posted: 6/21/2023

Question: Can you provide more clarification on what you are looking for from a firm in response to item 7) Regulatory and Grant Experience.

Response: See addendum attached.

Posted: 6/29/2023

Question: Our firm recognizes many types of public infrastructure projects may be assigned for this contract, including environmental investigations. Please clarify the scope of the environmental investigations which may be required.

Response: See addendum attached.

Posted: 6/29/2023

Question: RFQ Qualifications item #4 Performance Assurance cites specific “examples of past public works types projects involving minor road design and stormwater design” – is this intended to be specific to those two project types or can we also include our experience with other RFQ scope related items?

Response: See addendum attached.

Posted: 6/29/2023

Question: It is noticed that many of the provisions of Section 13 of the Task Order Agreement make reference to warranties. The practice policy (E&O insurance) will not provide coverage for any warranties made by a professional. Will the County consider replacing the word “warrants” with “represents” throughout the agreement?

Response: See addendum attached.

Posted: 6/29/2023

Question: Are the cover and table of contents exempt from the page count?

Response: See addendum attached.

Posted: 6/29/2023

Question: Is the respondent required to demonstrate the ability to service all of the type of projects listed under the scope of services or rather identify areas of specialty?

Response: See addendum attached.

Posted: 6/30/2023

Question: Should submissions be geared towards a particular practice(s) of interest or generalized to cover all areas of service?

Response: See addendum attached.

Posted: 7/3/2023

Question: Within the draft contract, we would like to suggest inserting 'and Professional Liability' in Section 12.1.4 after Workers' Compensation.

Response: See addendum attached.

Posted: 7/3/2023

Question: Within the draft contract, we would like to suggest inserting 'and location' in section 13.8.1 after The standard of care applicable to CONSULTANT's engineering or related services will be the degree of skill and diligence normally employed by professional engineers or consultants performing the same or similar services at the time.

Response: See addendum attached.

Posted: 7/3/2023

Question: What type of facility management do you anticipate?

Response: See addendum attached.

Posted: 7/3/2023

Question: What are the anticipated schedules for the shortlist, interviews, awards, etc.?

Response: See addendum attached.

Posted: 7/3/2023

Question: Will the licenses and registration qualifications included in Tab 10 of the RFQ count toward the 40-page limit?

Response: See addendum attached.

Posted: 7/5/2023

Question: Is the County expecting a full-service team (inclusive of subconsultants to provide survey, geotechnical engineering, coastal engineering, etc.) to submit on this contract?

Response: See addendum attached.

Posted: 7/5/2023

Question: Do the forms count towards the 40-page limit?

Response: See addendum attached.

Posted: 7/5/2023

Question: Will the awarded Firm have an opportunity to negotiate any possible terms and conditions, if any exceptions are requested?

Response: See addendum attached.

Posted: 7/5/2023

Question: Page 4: Required forms are excluded from the total page count. Are tab dividers and cover pages excluded from the count as well?

Response: See addendum attached.

Posted: 7/5/2023

Question: Page 6: May the first two paragraphs of Section 2. Preparation of Bid be ignored? It appears to apply to non-CCNA projects.

Response: See addendum attached.

Posted: 7/5/2023

Question: Page 8: May Section 9 Pricing be ignored as it does not apply to a CCNA RFQ?

Response: See addendum attached.

Posted: 7/5/2023

Question: Page 8: May Section 11 Specification Exceptions be ignored as it does not apply?

Response: See addendum attached.

Posted: 7/5/2023

Question: Page 8: Since contracts will be considered to the highest scoring respondents, should Section 14. B. be reworded to reflect the highest score as opposed to the lowest bid?

Response: See addendum attached.

Posted: 7/5/2023

Question: Page 48: The sample contract references Exhibit A, but it is not provided. Please provide.

Response: See addendum attached.

Posted: 7/5/2023

Question: Please confirm whether an org chart is required for Section 6 - Project Team.

Response: See addendum attached.

Posted: 7/5/2023

Question: Information for response documents 11 and 12 (beginning on page 24 of 58 in the solicitation) seems to be combined. Will the County provide corrected (separate) forms so offerors may submit legible documentation?

Response: See addendum attached.

Posted: 7/5/2023

Question: Section 8 of the RFQ requires feedback from references; please confirm if there is a specific format for this feedback (e.g. a formal letter).

Response: See addendum attached.

Posted: 7/5/2023

Question: Is the "Additional Information & Comments" and "Business Credentials and Other" included in the page count?

Response: See addendum attached.

Posted: 7/5/2023

Question: Is the "Letter of Interest", Resumes and Project Descriptions included in the page count?

Response: See addendum attached.

Posted: 7/5/2023

Question: Is the respondent required to demonstrate the ability to service all of the type of projects listed under the scope of services or rather identify areas of specialty?

Response: See addendum attached.