Arlington County Government Sealed Solicitation

Title: 23-HRD-RFP-467 Employment Recruitment Services

Deadline: 6/1/2023 5:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: Awarded

Solicitation Number: 23-HRD-RFP-467

Description: The intent of this solicitation and resulting agreement is to obtain the services of a qualified contractor to create a directed marketing campaign to attract qualified individuals to apply for available job opportunities. The Contractor will utilize its experience in staffing and recruiting as well as display the capacity to understand individual roles within Arlington County. The County has identified five categories for employment: General, Public Safety, Financial, Executive and Engineering. 

Pre-Bid Meeting Date: 4/28/2023 11:00 AM

Pre-Bid Meeting Details: A virtual preproposal conference will be held at 11:00 a.m. on Friday, April 28 2023 on Microsoft Teams to allow potential Offerors an opportunity to obtain clarification of the specifications and requirements of the solicitation. To join the meeting, please click the link in the solicitation, or by dialing +1 347-973-6905 and enter Conference ID 365883420#. ATTENDANCE AT THE PREPROPOSAL CONFERENCE IS OPTIONAL. Minutes of the preproposal conference will be recorded by the County and may be incorporated into the solicitation documents through an Addendum. Interested Offerors are, however, urged to attend.

Documents:

Documents as of 5/22/2023
23-HRD-RFP-467.pdf
23-HRD-RFP-467 Addendum 1.pdf
Updated Attachment A - Cost Proposal Form.pdf
23-HRD-RFP-467 Addendum 2.pdf
Addition 1

Posted: 6/2/2023

Type of Addition: In Review

Addition 2

Posted: 11/7/2023

Type of Addition: Award Information

Documents:

Question 1

Posted: 4/14/2023

Question: What would be the number of awards you intend to give(approximate number)?

Response: Please see addendum 1

Question 2

Posted: 4/14/2023

Question: Please provide us with an estimated or NTE budget allocated for this contract.

Response: Please see addendum 1

Question 3

Posted: 4/14/2023

Question: What is the tentative start date of this engagement?

Response: Please see addendum 1

Question 4

Posted: 4/14/2023

Question: What is the work location of the proposed candidates?

Response: Please see addendum 1

Question 5

Posted: 4/14/2023

Question: Is this a new contract or are there any incumbents? If there is an incumbent, could you please let us know the incumbent name and pricing and are the incumbents eligible to submit the proposal again?

Response: Please see addendum 1

Question 6

Posted: 4/14/2023

Question: Are there any pain points or issues with the current vendor(s)?

Response: Please see addendum 1

Question 7

Posted: 4/14/2023

Question: Could you please share the previous spending on this contract, if any?

Response: Please see addendum 1

Question 8

Posted: 4/14/2023

Question: Is there any mandatory subcontracting requirement for this contract? If yes, Is there any specific goal for the subcontracting?

Response: Please see addendum 1

Question 9

Posted: 4/14/2023

Question: How many requisitions were filled in the previous contract ? How many requisitions will be required per year or throughout the contract?

Response: Please see addendum 1

Question 10

Posted: 4/14/2023

Question: If the proposed candidates are not available at the time of award, will the agency allow us to provide replacement personnel with similar or more skill sets?

Response: Please see addendum 1

Question 11

Posted: 4/14/2023

Question: Is it entirely onsite work or can it be done remotely to some extent / Does the services need to be delivered onsite or is there a possibility for remote operations and performance?

Response: Please see addendum 1

Question 12

Posted: 4/14/2023

Question: Could you please provide the list of holidays? Are there any mandated Paid Time Off, Vacation, etc.?

Response: Please see addendum 1

Question 13

Posted: 4/20/2023

Question: Is this a new initiative? If not, please provide the names of the current vendor(s) providing the services.

Response: Please see addendum 1

Question 14

Posted: 4/20/2023

Question: Can you please let us know the previous spending of this contract?

Response: Please see addendum 1

Question 15

Posted: 4/20/2023

Question: Please confirm if we can get the proposals or pricing of the incumbent(s).

Response: Please see addendum 1

Question 16

Posted: 4/20/2023

Question: Are there any pain points or issues with the current vendor(s)?

Response: Please see addendum 1

Question 17

Posted: 4/20/2023

Question: Please confirm the anticipated number of awards.

Response: Please see addendum 1

Question 18

Posted: 4/25/2023

Question: • How many positions we can expect to be open for recruitment annually. • What is anticipated/Not to Exceed budget for this RFP. • Can we request you to share the name of incumbent vendors (If any), total number of positions filled by incumbents, their pricing and total previous spending of the contract? • We are incorporated in State of NJ, is it mandatory to have ARLINGTON COUNTY BUSINESS LICENSES. • Can we propose our cost as a fixed % of the annual salary of employee hired by County OR we only need to follow the cost format as given in “Attachment-A- Cost Proposal Form”?

Response: Please see addendum 1

Question 19

Posted: 5/1/2023

Question: Per 23-HRD-RFP-467, clause 14. If the county seeks direct hires for this bid, is the insurance requirement for the employees of the Offerer?

Response: Please see addendum 1

Question 20

Posted: 5/1/2023

Question: Per 23-HRD-RFP-467 Employment Recruitment Services, clause 15. Is an Arlington County business license required to bid on this opportunity?

Response: Please see addendum 1

Question 21

Posted: 5/1/2023

Question: Per 23-HRD-RFP-467 Employment Recruitment Services, clause 16. In reference to this clause, was it stated in the pre-bid Microsoft Teams meeting held 4/28/2023 that the Covid-19 policy of the county recently changed. Will an addedum be put out to reflect an update from the language on this clause?

Response: Please see addendum 1

Question 22

Posted: 5/1/2023

Question: Per 23-HRD-RFP-467 Employment Recruitment Services. Is a subcontractor to a prime contractor required for this bid?

Response: Please see addendum 1

Question 23

Posted: 5/1/2023

Question: What positions are included in the scope of work for this RFP? Are you looking for our firm's hourly rate to fill the indicated positions? On Section 5 on the Cost Proposal, can you please provide clarification on the 10% discounted price during the 12-month period? For past performance, what specifics are you looking for? Is it just the 5 roles listed at the bottom of the Cost Proposal? For past performance, could you clarify the diversity efforts? What is the process if the awarded vendor cannot recruit on a specific skillset? Can you please clarify what you mean by a "licensed professional" as one of the categories on page 10 of the RFP? Cost Proposal, Section 4: can you clarify what payment will look like if another offer is made during one of the middle phases? For example, if we are at Phase II in recruiting, and an offer is made via a referral, will we be paid up until the phase we stop recruiting?

Response: Please see addendum 1

Question 24

Posted: 5/8/2023

Question: Can you please share a link to get the incumbent info and previus spend?

Response: Please see addendum 2

Question 25

Posted: 5/8/2023

Question: Are resumes required at the time of proposal submission? If yes, Do we need to submit the actual resumes for proposed candidates or can we submit the sample resumes?

Response: Please see addendum 2

Question 26

Posted: 5/9/2023

Question: Are we able to use font sizes smaller than 10pt for headers, footers, charts, graphics, and other elements apart from the main body text of the proposal as long as the text is legible?

Response: Please see addendum 2

Question 27

Posted: 5/16/2023

Question: We are not able to locate the information regarding current contractors and their pricing on Vendor Registry. Can you please provide the link to the same?

Response: Please see addendum 2

Question 28

Posted: 5/16/2023

Question: Can we propose an alternate pricing model?

Response: Please see addendum 2

Question 29

Posted: 5/16/2023

Question: Is this RFP for temporary staffing services or direct hire services?

Response: Please see addendum 2

Question 30

Posted: 5/16/2023

Question: Will it be acceptable to the County if we only provide one, all-inclusive Total Fee?

Response: Please see addendum 2

Question 31

Posted: 5/16/2023

Question: Ref: Cost Proposal Form > 5. All subsequent recruitment will be discounted by 10% during a 12-month period. Can you please elaborate on what the County means by this clause?

Response: Please see updated cost proposal form, that language has been removed

Question 32

Posted: 5/16/2023

Question: Can you please provide job descriptions of the positions that will be required under this contract so we could propose our best pricing?

Response: Please see addendum 2

Question 33

Posted: 5/18/2023

Question: Is there a page limit? If so, would the cover, cover letter, table of contents, blank pages to facilitate double-sided printing, required forms, exceptions to the contract (if any), or resumes included in an Appendix count toward the page limit?

Response: Please see addendum 2

Posted: 6/2/2023

Type of Addition: In Review

Posted: 11/7/2023

Type of Addition: Award Information

Documents:

Posted: 4/14/2023

Question: What would be the number of awards you intend to give(approximate number)?

Response: Please see addendum 1

Posted: 4/14/2023

Question: Please provide us with an estimated or NTE budget allocated for this contract.

Response: Please see addendum 1

Posted: 4/14/2023

Question: What is the tentative start date of this engagement?

Response: Please see addendum 1

Posted: 4/14/2023

Question: What is the work location of the proposed candidates?

Response: Please see addendum 1

Posted: 4/14/2023

Question: Is this a new contract or are there any incumbents? If there is an incumbent, could you please let us know the incumbent name and pricing and are the incumbents eligible to submit the proposal again?

Response: Please see addendum 1

Posted: 4/14/2023

Question: Are there any pain points or issues with the current vendor(s)?

Response: Please see addendum 1

Posted: 4/14/2023

Question: Could you please share the previous spending on this contract, if any?

Response: Please see addendum 1

Posted: 4/14/2023

Question: Is there any mandatory subcontracting requirement for this contract? If yes, Is there any specific goal for the subcontracting?

Response: Please see addendum 1

Posted: 4/14/2023

Question: How many requisitions were filled in the previous contract ? How many requisitions will be required per year or throughout the contract?

Response: Please see addendum 1

Posted: 4/14/2023

Question: If the proposed candidates are not available at the time of award, will the agency allow us to provide replacement personnel with similar or more skill sets?

Response: Please see addendum 1

Posted: 4/14/2023

Question: Is it entirely onsite work or can it be done remotely to some extent / Does the services need to be delivered onsite or is there a possibility for remote operations and performance?

Response: Please see addendum 1

Posted: 4/14/2023

Question: Could you please provide the list of holidays? Are there any mandated Paid Time Off, Vacation, etc.?

Response: Please see addendum 1

Posted: 4/20/2023

Question: Is this a new initiative? If not, please provide the names of the current vendor(s) providing the services.

Response: Please see addendum 1

Posted: 4/20/2023

Question: Can you please let us know the previous spending of this contract?

Response: Please see addendum 1

Posted: 4/20/2023

Question: Please confirm if we can get the proposals or pricing of the incumbent(s).

Response: Please see addendum 1

Posted: 4/20/2023

Question: Are there any pain points or issues with the current vendor(s)?

Response: Please see addendum 1

Posted: 4/20/2023

Question: Please confirm the anticipated number of awards.

Response: Please see addendum 1

Posted: 4/25/2023

Question: • How many positions we can expect to be open for recruitment annually. • What is anticipated/Not to Exceed budget for this RFP. • Can we request you to share the name of incumbent vendors (If any), total number of positions filled by incumbents, their pricing and total previous spending of the contract? • We are incorporated in State of NJ, is it mandatory to have ARLINGTON COUNTY BUSINESS LICENSES. • Can we propose our cost as a fixed % of the annual salary of employee hired by County OR we only need to follow the cost format as given in “Attachment-A- Cost Proposal Form”?

Response: Please see addendum 1

Posted: 5/1/2023

Question: Per 23-HRD-RFP-467, clause 14. If the county seeks direct hires for this bid, is the insurance requirement for the employees of the Offerer?

Response: Please see addendum 1

Posted: 5/1/2023

Question: Per 23-HRD-RFP-467 Employment Recruitment Services, clause 15. Is an Arlington County business license required to bid on this opportunity?

Response: Please see addendum 1

Posted: 5/1/2023

Question: Per 23-HRD-RFP-467 Employment Recruitment Services, clause 16. In reference to this clause, was it stated in the pre-bid Microsoft Teams meeting held 4/28/2023 that the Covid-19 policy of the county recently changed. Will an addedum be put out to reflect an update from the language on this clause?

Response: Please see addendum 1

Posted: 5/1/2023

Question: Per 23-HRD-RFP-467 Employment Recruitment Services. Is a subcontractor to a prime contractor required for this bid?

Response: Please see addendum 1

Posted: 5/1/2023

Question: What positions are included in the scope of work for this RFP? Are you looking for our firm's hourly rate to fill the indicated positions? On Section 5 on the Cost Proposal, can you please provide clarification on the 10% discounted price during the 12-month period? For past performance, what specifics are you looking for? Is it just the 5 roles listed at the bottom of the Cost Proposal? For past performance, could you clarify the diversity efforts? What is the process if the awarded vendor cannot recruit on a specific skillset? Can you please clarify what you mean by a "licensed professional" as one of the categories on page 10 of the RFP? Cost Proposal, Section 4: can you clarify what payment will look like if another offer is made during one of the middle phases? For example, if we are at Phase II in recruiting, and an offer is made via a referral, will we be paid up until the phase we stop recruiting?

Response: Please see addendum 1

Posted: 5/8/2023

Question: Can you please share a link to get the incumbent info and previus spend?

Response: Please see addendum 2

Posted: 5/8/2023

Question: Are resumes required at the time of proposal submission? If yes, Do we need to submit the actual resumes for proposed candidates or can we submit the sample resumes?

Response: Please see addendum 2

Posted: 5/9/2023

Question: Are we able to use font sizes smaller than 10pt for headers, footers, charts, graphics, and other elements apart from the main body text of the proposal as long as the text is legible?

Response: Please see addendum 2

Posted: 5/16/2023

Question: We are not able to locate the information regarding current contractors and their pricing on Vendor Registry. Can you please provide the link to the same?

Response: Please see addendum 2

Posted: 5/16/2023

Question: Can we propose an alternate pricing model?

Response: Please see addendum 2

Posted: 5/16/2023

Question: Is this RFP for temporary staffing services or direct hire services?

Response: Please see addendum 2

Posted: 5/16/2023

Question: Will it be acceptable to the County if we only provide one, all-inclusive Total Fee?

Response: Please see addendum 2

Posted: 5/16/2023

Question: Ref: Cost Proposal Form > 5. All subsequent recruitment will be discounted by 10% during a 12-month period. Can you please elaborate on what the County means by this clause?

Response: Please see updated cost proposal form, that language has been removed

Posted: 5/16/2023

Question: Can you please provide job descriptions of the positions that will be required under this contract so we could propose our best pricing?

Response: Please see addendum 2

Posted: 5/18/2023

Question: Is there a page limit? If so, would the cover, cover letter, table of contents, blank pages to facilitate double-sided printing, required forms, exceptions to the contract (if any), or resumes included in an Appendix count toward the page limit?

Response: Please see addendum 2