October 1, 2021

Request for Proposals (RFP)

For: Replacement of Water Supply Piping

Submission deadline: 2:00 pm Friday, October 22, 2021

 Questions about the RFP may be submitted, in written form, to:

                                                                                                Phil Hathcock

                                                                                                Solid Waste Director

                                                                                                350 NE 30 Road

                                                                                                Great Bend KS, 67530

                                                                                                (620)793-1898

                                                                                                Fax (620)793-1899

                                                                                                or emailed to solidwaste@bartoncounty.org

Questions will be answered within 2 business days via email with a return reply acknowledging receipt of the email requested. Questions and answers will be shared with all bidders.

Introduction

Barton County, (Owner) invites proposals the replacement of portions of the potable water supply piping in the courthouse as described below. Bidders are encouraged to visit the courthouse prior to submitting proposals. Due to the unknown length of pipe that will be required to be replaced, this RFP will be on a time and materials basis.

Submission Procedure

Proposals conforming to the requirements set out below must be received by Barton County via US mail or courier to Barton County Clerk, 1400 Main Street, Room 202, Great Bend KS 67530 no later than the deadline given above. Proposals must state that they are valid for a period of at least ninety (90) days from the closing deadline. Proposals must be submitted in sealed envelope and marked, (Replacement of Water Supply Piping).  Barton County reserves the right to waive irregularities and to reject any or all bids. This purchase will be sales tax exempt.

Barton County will not consider any bid not prepared and/or not submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. Bids submitted after the closing date and time will be returned to the bidder unopened. No bidder may withdraw a bid within sixty (60) days after the actual date of the opening thereof.

Modification of Bids

Modifications to bids already submitted will be allowed if submitted in writing prior to the time fixed in the Request for Proposals. Modifications shall be submitted as such and shall not reveal the total amount of either the original or revised bids.

Opening, Evaluation and Contracting

Proposals will be opened by Barton County after 2 pm Friday October 22, 2021. All proposals satisfying the requirements of this Request for Proposals will be evaluated to establish which of the offers best fulfills the needs of Barton County. Barton County anticipates entering into a contract with the successful bidder to complete said work. This Request for Proposals, however, does not commit Barton County to award a contract, to pay any costs incurred in the preparation of a proposal or to contract for the goods and/or services offered. Barton County reserves the right to accept or reject any or all proposals received as a result of this request, or to cancel this Request for Proposals, if it is in the best interests of Barton County to do so.  The decision of Barton County shall be final. This expenditure could be supported, in whole or in part, by the Coronavirus State and Local Fiscal Recovery Funds, awarded to Barton County by the U.S. Department of Treasury.

Proposal Contents

Proposals, together with letters of transmittal, should include the following information:

1)      The name of the person in your firm who would be the official contact person for any contractual relationship.

2)       Email address of contact person.

3)      Attached Bid Form.

4)      Certificate of Liability Insurance

Specifications

Successful bidder shall replace portions of the potable water supply piping in the courthouse located at 1400 Main St, Great Bend KS 67530. 

1)      Replace and reroute 1 ¼” galvanized pipe.

2)      Replace various 1” and smaller copper and galvanized piping.

3)      Piping shall be insulated after installation.

Due to the unknown amount of piping to be replaced, i.e. where connections will be made, bidders are encouraged to visit the jobsite to view proposed work.

Schedule

Installation of proposed piping shall be completed by December 3, 2021.

Permitting

The Vendor is solely responsible to apply, pay for and obtain all permits if they are required for the completion of the project.

PRICE OF PROPOSED PIPE INSTALLATION

                Hourly Labor Rate                                                                            $____________

                Estimated Materials                                                                        $____________

Other, Explain

Exceptions, Explain

Company:________________________________

Submitted By:__________________________________Date:__________

                                                Principle or Authorized Agent

By signature above, bidder agrees that pricing submitted is all inclusive of work as described in bid documents.

BARTON COUNTY RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS.