City of Conroe Sealed Solicitation

Title: ANNUAL LANDSCAPING SERVICE

Deadline: 8/14/2025 2:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Deadline Expired

Solicitation Number: #0814B-2025

Description: The City of Conroe is soliciting for ANNUAL LANDSCAPING SERVICE 

The objective of this bid is to obtain landscape maintenance service for the City of Conroe. It is the intent of these specifications for the Contractor to provide a complete, timely, safe, and professional job during the duration of the contract. The purpose of these specifications is to describe the minimum requirements of the City of Conroe for an Annual Landscape Services Contract.  

Documents:

Documents as of 7/29/2025
Bid_0814B_2025_Landscape_Services.pdf
Addition 1

Posted: 8/13/2025

Type of Addition: Addendum

Overview: Added previous year's bid tabulation

Documents:

Question 1

Posted: 8/6/2025

Question: Good Morning Sir, For clarity in preparing our proposal, could you please provide your best estimate of the approximate square footage for the following sites: PR 17 – Dallas Street Medians PR 18 – Holly Hills Median PR 23 – Maurel Drive Medians PR 24 – Montgomery Park Blvd. Median Your guidance will help ensure our bid is accurate and in line with the City’s expectations. Thank you very much for your assistance. I truly appreciate your time and support. Warm regards, Billy Brown Construction.

Response: PR 17 Dallas Street – approximately 79,620 s.f. PR 18 Holly Hills Medians – approximately 4,725 s.f. PR 23 Maurel Drive Medians – approximately 1,120 s.f. PR 24 Montgomery Park Blvd. Medians – approximately 15,070 s.f. You are also able to visit sites as mentioned in the Bid.

Question 2

Posted: 8/6/2025

Question: Could you please state official names or designations for the maps shown on pages  24, 26, and 27 of the solicitation? Thanks Billy Brown Construction.

Response: Page 24 is in reference to the scope of work at PR 14 (Lone Star Flag Park) Page 26 is in reference to the scope of work at PR 22 (S. Frazier Medians) Page 27 is in reference to the scope of work at PR 21 (South Loop 336)

Question 3

Posted: 8/6/2025

Question: Is this solicitation awarded to multiple vendors?

Response: Awarded to one vendor.

Question 4

Posted: 8/7/2025

Question: Can the previous bid tab and current contract be provided?

Response: Will add addendum with bid tabulation

Question 5

Posted: 8/7/2025

Question: Who is the current service provider for this contract?

Response: Maldonado Nursery and Landscape Services.

Question 6

Posted: 8/7/2025

Question: Can you please provide a budget for this landscaping contract?

Response: The current contract is approximately $148,400.00

Question 7

Posted: 8/7/2025

Question: Will the landscape beds be brought up to a maintainable standard prior to the winner of this bid beginning maintenance service?

Response: Please expand on this!

Question 8

Posted: 8/7/2025

Question: Will contractors be allowed to submit remediation pricing if it’s determined the landscape beds are not up to a maintainable standard?

Response: Can Rotolo elaborate where they feel deficiencies are occurring? I will certainly entertain a one-time clean up fee however, I feel the current provider is meeting our expectations.

Question 9

Posted: 8/7/2025

Question: Is it the intent to award this entire project to one contractor?

Response: We have already responded to this question. Please see the public solicitation.

Question 10

Posted: 8/7/2025

Question: Will there be an online attendance option for bidders who wish to attend the bid opening meeting?

Response: Not at this time

Question 11

Posted: 8/7/2025

Question: Can you please confirm whether or not an equipment list is required to be turned in with the bid submittal?

Response: The Contractor shall have adequate backup equipment in reserve to allow for breakdowns. Insufficient equipment shall be cause for rejection of any and all bids. A list of equipment may be requested by the City.

Question 12

Posted: 8/7/2025

Question: Can you please confirm whether or not a ‘Schedule of Services’ is required to be turned in with the bid submittal?

Response: A Schedule of Services is not required at bid submittal.  A schedule of services will be established with the selected vendor.

Question 13

Posted: 8/7/2025

Question: It is stated that some locations will need to be services at certain times and other locations may have limited access. Can you please provide a schedule at which we’ll be able to service each property?

Response: Conroe Aquatic Center is best to complete services on Fridays between 9AM to 11AM to minimize disruptions to Aquatic programming. Oscar Johnson, Jr. Community Center is best completed prior to 2PM before the Afterschool programming begins. During summer months, it is best completed on summer camp field trip days (typically Wednesday or Thursday) to minimize disruptions to summer camp programs. Limited access refers to some locations with service areas behind security gates. Arrangements will be made to provide access to selected vendor for these areas.

Question 14

Posted: 8/7/2025

Question: Will there be an option of providing services during weekends with special consent if there are time constraints regarding specific property servicing times and/or limited access properties?

Response: Weekend services may be permissible on an as-needed basis.

Question 15

Posted: 8/7/2025

Question: Will there be a different type of mulch required at differing locations?

Response: We have already responded to this question. Please see the public solicitation.

Question 16

Posted: 8/7/2025

Question: If mulch type varies from bed to bed or from location to location, can you please provide contractors which locations or a map for which beds will require what type of mulch?

Response: The contract specifies hardwood shredded mulch.  Mulch shall be consistent for all beds and locations.

Question 17

Posted: 8/7/2025

Question: Will mulch removal be required prior to installation?

Response: Existing mulch shall be left in place to naturally decay.

Question 18

Posted: 8/7/2025

Question: Can you please confirm how many landscape bed fertilizations bidders will be responsible for?

Response: There are no fertilization requirements in this contract.

Question 19

Posted: 8/7/2025

Question: How many pre-emergent and post-emergent applications are required in landscape beds?

Response: The contractor is required to maintain areas by chemical, pulling or chopping methods to achieve “weed and grass free for the duration of the contract”. There are no number of pre-emergent or post-emergent applications specified. The contractor shall not exceed label application rate of the product being used. Weed Control – Tree wells, landscape beds (including signage beds) and decomposed granite areas shall remain weed and grass free for the duration of this contract.

Question 20

Posted: 8/7/2025

Question: Can you please confirm there are no fungus nor insect control required in the landscape beds?

Response: There are no fungus or insect treatments required in this contract.  Selected vendor may be called upon for consultation should these issues occur.

Question 21

Posted: 8/7/2025

Question: Can you please confirm all the landscape beds around the City of Conroe Parks and Recreation Administration building at 1504 Parkwood St. West are to be included in the Candy Cane Park price?

Response: Yes, Parks Administration office is included in Candy Cane Park.

Posted: 8/13/2025

Type of Addition: Addendum

Overview: Added previous year's bid tabulation

Documents:

Posted: 8/6/2025

Question: Good Morning Sir, For clarity in preparing our proposal, could you please provide your best estimate of the approximate square footage for the following sites: PR 17 – Dallas Street Medians PR 18 – Holly Hills Median PR 23 – Maurel Drive Medians PR 24 – Montgomery Park Blvd. Median Your guidance will help ensure our bid is accurate and in line with the City’s expectations. Thank you very much for your assistance. I truly appreciate your time and support. Warm regards, Billy Brown Construction.

Response: PR 17 Dallas Street – approximately 79,620 s.f. PR 18 Holly Hills Medians – approximately 4,725 s.f. PR 23 Maurel Drive Medians – approximately 1,120 s.f. PR 24 Montgomery Park Blvd. Medians – approximately 15,070 s.f. You are also able to visit sites as mentioned in the Bid.

Posted: 8/6/2025

Question: Could you please state official names or designations for the maps shown on pages  24, 26, and 27 of the solicitation? Thanks Billy Brown Construction.

Response: Page 24 is in reference to the scope of work at PR 14 (Lone Star Flag Park) Page 26 is in reference to the scope of work at PR 22 (S. Frazier Medians) Page 27 is in reference to the scope of work at PR 21 (South Loop 336)

Posted: 8/6/2025

Question: Is this solicitation awarded to multiple vendors?

Response: Awarded to one vendor.

Posted: 8/7/2025

Question: Can the previous bid tab and current contract be provided?

Response: Will add addendum with bid tabulation

Posted: 8/7/2025

Question: Who is the current service provider for this contract?

Response: Maldonado Nursery and Landscape Services.

Posted: 8/7/2025

Question: Can you please provide a budget for this landscaping contract?

Response: The current contract is approximately $148,400.00

Posted: 8/7/2025

Question: Will the landscape beds be brought up to a maintainable standard prior to the winner of this bid beginning maintenance service?

Response: Please expand on this!

Posted: 8/7/2025

Question: Will contractors be allowed to submit remediation pricing if it’s determined the landscape beds are not up to a maintainable standard?

Response: Can Rotolo elaborate where they feel deficiencies are occurring? I will certainly entertain a one-time clean up fee however, I feel the current provider is meeting our expectations.

Posted: 8/7/2025

Question: Is it the intent to award this entire project to one contractor?

Response: We have already responded to this question. Please see the public solicitation.

Posted: 8/7/2025

Question: Will there be an online attendance option for bidders who wish to attend the bid opening meeting?

Response: Not at this time

Posted: 8/7/2025

Question: Can you please confirm whether or not an equipment list is required to be turned in with the bid submittal?

Response: The Contractor shall have adequate backup equipment in reserve to allow for breakdowns. Insufficient equipment shall be cause for rejection of any and all bids. A list of equipment may be requested by the City.

Posted: 8/7/2025

Question: Can you please confirm whether or not a ‘Schedule of Services’ is required to be turned in with the bid submittal?

Response: A Schedule of Services is not required at bid submittal.  A schedule of services will be established with the selected vendor.

Posted: 8/7/2025

Question: It is stated that some locations will need to be services at certain times and other locations may have limited access. Can you please provide a schedule at which we’ll be able to service each property?

Response: Conroe Aquatic Center is best to complete services on Fridays between 9AM to 11AM to minimize disruptions to Aquatic programming. Oscar Johnson, Jr. Community Center is best completed prior to 2PM before the Afterschool programming begins. During summer months, it is best completed on summer camp field trip days (typically Wednesday or Thursday) to minimize disruptions to summer camp programs. Limited access refers to some locations with service areas behind security gates. Arrangements will be made to provide access to selected vendor for these areas.

Posted: 8/7/2025

Question: Will there be an option of providing services during weekends with special consent if there are time constraints regarding specific property servicing times and/or limited access properties?

Response: Weekend services may be permissible on an as-needed basis.

Posted: 8/7/2025

Question: Will there be a different type of mulch required at differing locations?

Response: We have already responded to this question. Please see the public solicitation.

Posted: 8/7/2025

Question: If mulch type varies from bed to bed or from location to location, can you please provide contractors which locations or a map for which beds will require what type of mulch?

Response: The contract specifies hardwood shredded mulch.  Mulch shall be consistent for all beds and locations.

Posted: 8/7/2025

Question: Will mulch removal be required prior to installation?

Response: Existing mulch shall be left in place to naturally decay.

Posted: 8/7/2025

Question: Can you please confirm how many landscape bed fertilizations bidders will be responsible for?

Response: There are no fertilization requirements in this contract.

Posted: 8/7/2025

Question: How many pre-emergent and post-emergent applications are required in landscape beds?

Response: The contractor is required to maintain areas by chemical, pulling or chopping methods to achieve “weed and grass free for the duration of the contract”. There are no number of pre-emergent or post-emergent applications specified. The contractor shall not exceed label application rate of the product being used. Weed Control – Tree wells, landscape beds (including signage beds) and decomposed granite areas shall remain weed and grass free for the duration of this contract.

Posted: 8/7/2025

Question: Can you please confirm there are no fungus nor insect control required in the landscape beds?

Response: There are no fungus or insect treatments required in this contract.  Selected vendor may be called upon for consultation should these issues occur.

Posted: 8/7/2025

Question: Can you please confirm all the landscape beds around the City of Conroe Parks and Recreation Administration building at 1504 Parkwood St. West are to be included in the Candy Cane Park price?

Response: Yes, Parks Administration office is included in Candy Cane Park.