Rio Rancho Public Schools Sealed Solicitation
Title: Rio Rancho MS Furniture
Deadline: 11/21/2022 2:00 PM (UTC-07:00) Mountain Time (US & Canada)
Status: Deadline Expired
Solicitation Number: RFP No. 2023-012-FAC
Description: Rio Rancho Public Schools (“RRPS”) is seeking various furniture as depicted in the specifications of this ITB.
Pre-Bid Meeting Date: 11/9/2022 10:00 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.Pre-Bid Conference (Mandatory) Location: Rio Rancho Public Schools District Office Training Center, Board Rooms 1 & 2, 500 Laser Rd. NW, Rio Rancho, NM. Access to the meeting is also available virtually using the following meeting link. Meeting ID meet.google.com/szr-jejk-uny Phone Numbers (US)+1 503-862-6435 PIN: 833 754 981# NOTE: To access google meet, hover over the meeting ID link, hold down control button on the keyboard and then click on the link.
Documents:
Question 1
Posted: 11/7/2022
Question: We would like to bid. In communicating with the manufacturers, two have told us they have an exclusive agreement with Beck Office Furniture. These manufacturers will not give us a cost. The furniture specifications list several items with "no substitution" stipulations and we are left not being able to bid on those line items. Is RRPS aware that they have specified manufacturers who have determined they will not sell to other vendors? Thank you.
Response: See Addenda No. 1 for a response to this question.
Question 2
Posted: 11/9/2022
Question: There is one open manufacturer (Paragon), that is requesting the dealers to provide credit application information, etc., before they will offer pricing. In that we understand needing to be approved credit wise, this is causing delays in preparing our bid response. Can the District and or DPS please ask them to provide pricing before the award? Once the award is made, we are happy to provide all the necessary documentation. Thank you!
Response: See Addenda No. 3. for a response to this question.
Question 3
Posted: 11/10/2022
Question: In Attachment A, Requirement #5 under installation is states, “Vendor shall receive all furniture shipments at their warehouse and may not ship product directly to the project site prior to the installation window.? Does this mean as long as we schedule delivery to be made within the installation window, we can ship directly to the site? If affirmative, what would happen if the installation window was given to allow the scheduling, then the install slipped due to contractor delays? Will the district or contractor be responsible for the warehousing fees in this case?
Response: See Addenda No. 4. for a response to this question.
Question 4
Posted: 11/10/2022
Question: We would like to submit the item below as a substitution for Table T04. Please let me know if this is acceptable. Thank you! https://smithsystem.com/wp-content/uploads/2020/01/ss_25256f_2019.pdf
Response: See Addenda No. 4. for a response to this question.
Question 5
Posted: 11/10/2022
Question: Previously I submitted a questions stating that KI would not sell directly to any additional New Mexico companies for the items specified on this bid. The answer from RRPS was that this is inaccurate. I spoke with the KI representative again who confirmed that they will not sell to us directly. Are you able to provide the source of the statement that KI will sell to additional local dealers
Response: See Addenda No. 4. for a response to this question.
Question 6
Posted: 11/10/2022
Question: are there absolutely no substitutions on "No substitution'? Or are we able to send to the DPS?
Response: See Addenda No. 4. for a response to this question.
Question 7
Posted: 11/10/2022
Question: When will each phase of building be ready for furniture? Please provide a specific date for base bid + each phase.
Response: See Addenda No. 4. for a response to this question.
Question 8
Posted: 11/10/2022
Question: The science rooms in 633, 632, 625, and 628 don’t have the S02 furniture item, when all the rest of these rooms on the other sheets do. Please provide clarification.
Response: See Addenda No. 4. for a response to this question.
Question 9
Posted: 11/10/2022
Question: If product is to be stored at our warehouses, what is the MAXIMUM number of days they'd be stored?
Response: See Addenda No. 4. for a response to this question.
Question 10
Posted: 11/10/2022
Question: Is the installation during the summer when the kids are not on the site? If they are on site, will installation hours past 5 pm be required?
Response: See Addenda No. 4. for a response to this question.
Question 11
Posted: 11/10/2022
Question: Will this all be ordered in phases as outlined on the bid, or one PO?
Response: See Addenda No. 4. for a response to this question.
Question 12
Posted: 11/10/2022
Question: Are background checks required prior to proposal submittal?
Response: See Addenda No. 4. for a response to this question.
Question 13
Posted: 11/11/2022
Question: Hello per your bid its all or none is that correct? thanks!
Response: See Addenda No. 4. for a response to this question.
Posted: 11/7/2022
Question: We would like to bid. In communicating with the manufacturers, two have told us they have an exclusive agreement with Beck Office Furniture. These manufacturers will not give us a cost. The furniture specifications list several items with "no substitution" stipulations and we are left not being able to bid on those line items. Is RRPS aware that they have specified manufacturers who have determined they will not sell to other vendors? Thank you.
Response: See Addenda No. 1 for a response to this question.
Posted: 11/9/2022
Question: There is one open manufacturer (Paragon), that is requesting the dealers to provide credit application information, etc., before they will offer pricing. In that we understand needing to be approved credit wise, this is causing delays in preparing our bid response. Can the District and or DPS please ask them to provide pricing before the award? Once the award is made, we are happy to provide all the necessary documentation. Thank you!
Response: See Addenda No. 3. for a response to this question.
Posted: 11/10/2022
Question: In Attachment A, Requirement #5 under installation is states, “Vendor shall receive all furniture shipments at their warehouse and may not ship product directly to the project site prior to the installation window.? Does this mean as long as we schedule delivery to be made within the installation window, we can ship directly to the site? If affirmative, what would happen if the installation window was given to allow the scheduling, then the install slipped due to contractor delays? Will the district or contractor be responsible for the warehousing fees in this case?
Response: See Addenda No. 4. for a response to this question.
Posted: 11/10/2022
Question: We would like to submit the item below as a substitution for Table T04. Please let me know if this is acceptable. Thank you! https://smithsystem.com/wp-content/uploads/2020/01/ss_25256f_2019.pdf
Response: See Addenda No. 4. for a response to this question.
Posted: 11/10/2022
Question: Previously I submitted a questions stating that KI would not sell directly to any additional New Mexico companies for the items specified on this bid. The answer from RRPS was that this is inaccurate. I spoke with the KI representative again who confirmed that they will not sell to us directly. Are you able to provide the source of the statement that KI will sell to additional local dealers
Response: See Addenda No. 4. for a response to this question.
Posted: 11/10/2022
Question: are there absolutely no substitutions on "No substitution'? Or are we able to send to the DPS?
Response: See Addenda No. 4. for a response to this question.
Posted: 11/10/2022
Question: When will each phase of building be ready for furniture? Please provide a specific date for base bid + each phase.
Response: See Addenda No. 4. for a response to this question.
Posted: 11/10/2022
Question: The science rooms in 633, 632, 625, and 628 don’t have the S02 furniture item, when all the rest of these rooms on the other sheets do. Please provide clarification.
Response: See Addenda No. 4. for a response to this question.
Posted: 11/10/2022
Question: If product is to be stored at our warehouses, what is the MAXIMUM number of days they'd be stored?
Response: See Addenda No. 4. for a response to this question.
Posted: 11/10/2022
Question: Is the installation during the summer when the kids are not on the site? If they are on site, will installation hours past 5 pm be required?
Response: See Addenda No. 4. for a response to this question.
Posted: 11/10/2022
Question: Will this all be ordered in phases as outlined on the bid, or one PO?
Response: See Addenda No. 4. for a response to this question.
Posted: 11/10/2022
Question: Are background checks required prior to proposal submittal?
Response: See Addenda No. 4. for a response to this question.
Posted: 11/11/2022
Question: Hello per your bid its all or none is that correct? thanks!
Response: See Addenda No. 4. for a response to this question.