Town of Bluffton Sealed Solicitation
Title: Public Relations, Event Planning and/or Video Production Services RFP
Deadline: 8/19/2024 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 2025-12
Description: The Town of Bluffton, South Carolina (Town) is seeking proposals from interested and qualified firms with past, proven, positive experiences in providing one or more of the following services: public relations, event planning, and video production services under a fixed rate contract. The target start date for performing these services is September 2024. Offerors may bid on one, two or all three of the services requested.
The Town intends to award one or more contracts depending on the capabilities and experience presented. Proposal packages will be evaluated for those which present the best value to the Town for a period of one (1) year with the option to renew for two (2) additional 1-year periods.
Documents:
| Documents as of 7/22/2024 |
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PLANHOLDERS:
| Date | Company Name |
|---|---|
| 7/23/2024 2:09:07 AM | North America Procurement Council Inc., PBC |
| 7/23/2024 4:16:40 AM | SevenOutsource |
| 7/23/2024 10:43:07 AM | RDC Marketing Dynamics |
| 7/23/2024 12:00:30 PM | Flock and Rally |
| 7/23/2024 3:57:56 PM | GOVGUIDE INC |
| 7/23/2024 5:11:15 PM | CommonHouse Productions, LLC |
| 7/23/2024 9:13:36 PM | Flying Ostrich Media |
| 7/24/2024 7:32:04 AM | Mills Consulting and Contracting LLC |
| 7/24/2024 9:32:55 AM | Bork House Productions |
| 7/24/2024 1:54:51 PM | Trespasser inc |
| 7/24/2024 9:07:18 PM | Tripod Productions, LLC |
| 7/25/2024 1:45:09 AM | School Wholesale Supplies LLC |
| 7/25/2024 9:11:24 AM | Rawle Murdy |
| 7/25/2024 9:48:04 AM | EMILY Revolutionary Marketing Group LLC |
| 7/25/2024 10:07:56 AM | NP Strategy |
| 7/25/2024 11:14:42 AM | Bernadette Davis Communications |
| 7/25/2024 1:01:28 PM | Aware Studios |
| 7/25/2024 1:31:55 PM | Lowcountry Digital |
| 7/25/2024 3:16:55 PM | www.Rivet360.com |
| 7/26/2024 1:28:17 PM | Bogues Consulting Group |
| 7/27/2024 4:37:57 PM | Imago Dei Productions |
| 7/27/2024 8:16:13 PM | Spark the Firm LLC |
| 7/29/2024 4:52:59 AM | alisha pvt ltd |
| 7/30/2024 3:25:39 PM | YUCHII KUSSO MVSKOKI TRIBAL SERVICES |
| 7/30/2024 4:33:54 PM | Shuttered Productions |
| 7/30/2024 5:22:18 PM | Oceano Blue LLC |
| 7/30/2024 9:07:59 PM | SK Signs, Designs & Marketing |
| 7/31/2024 8:33:55 AM | TBMM PRODUCTIONS |
| 7/31/2024 8:41:51 AM | Madden Media |
| 7/31/2024 2:33:32 PM | The Bluffton Buzz |
| 7/31/2024 8:44:46 PM | RCS Productions |
| 7/31/2024 10:31:20 PM | Bobby Thorne Photography |
| 8/1/2024 10:14:34 AM | CoreComm PR |
| 8/1/2024 12:43:10 PM | START HERE PROJECT DEVELOPMENT INC |
| 8/1/2024 1:01:08 PM | ThirtyFive Productions |
| 8/1/2024 2:28:10 PM | Soulshine Yoga & Wellness LLC |
| 8/2/2024 9:21:09 AM | Color Splash Painting |
| 8/3/2024 7:55:31 AM | WonderWorld Video and Creative |
| 8/7/2024 10:09:39 PM | Okatee Landscaping |
| 8/8/2024 9:01:55 AM | WeUsThem Inc. |
| 8/8/2024 2:52:35 PM | TOMO Pictures LLC |
| 8/9/2024 8:08:11 PM | 221B Studios, LLC |
| 8/12/2024 1:54:30 PM | Justin Myrick Entertainment |
| 8/13/2024 11:05:22 AM | Genesis Creative Media Production & Marketing |
| 8/13/2024 6:07:12 PM | Beyond Expectations Event Productions |
| 8/14/2024 1:40:20 PM | The Zimmerman Agency |
| 8/14/2024 2:00:48 PM | Terrascope |
| 8/14/2024 2:50:22 PM | The Spining Group |
| 8/14/2024 2:56:33 PM | Hostess City Celebrations |
| 8/14/2024 9:31:29 PM | AG Ltd |
| 8/15/2024 1:03:45 PM | 1708 Media LLC |
| 8/16/2024 10:09:54 AM | Hot Shoe Media, LLC |
| 8/18/2024 1:30:11 PM | Goodsides LLC |
| 8/18/2024 11:50:24 PM | VideoVets |
| 8/19/2024 9:21:07 AM | A to Z Communications |
| 8/19/2024 1:04:28 PM | Digii-Kreativ |
| 8/21/2024 7:26:17 AM | Haute Metal Media |
| 9/5/2024 1:30:11 PM | Altimese Nichole Enterprise, LLC |
| 10/8/2024 12:40:46 PM | ForeSight Communications |
| 10/9/2024 5:43:38 PM | 23dB Productions |
| 10/10/2024 1:11:24 PM | Williams Group/PR |
| 10/16/2024 12:16:10 PM | MPA Strategies |
| 10/17/2024 4:59:07 AM | Deltek |
| 10/29/2024 7:54:09 AM | Rebel Fox, Inc. |
| 10/30/2024 2:36:28 AM | PWXPress |
Addition 1
Posted: 8/14/2024
Type of Addition: Addendum 1
Overview: Questions and answers.
Documents:
Addition 2
Posted: 8/28/2024
Type of Addition: In Review
Question 1
Posted: 7/31/2024
Question: Is the vendor expected to set up equipment and breakdown events? Please elaborate on the town's expectation of the vendor for event planning
Response: See Addendum 1.
Question 2
Posted: 7/31/2024
Question: What are the supports desired from the vendor for special events? Please elaborate on your expectations for special event assistance.
Response: See Addendum 1.
Question 3
Posted: 7/31/2024
Question: How many videos are desired for the Town's welcome center?
Response: See Addendum 1.
Question 4
Posted: 8/8/2024
Question: The stated purpose of the work specifies “public relations” (page 1, Purpose). To support public relations, will the event programming and communications functions outlined in the scope of work (page 4, Scope of Services) also include media relations? If so, will media outreach involve trade and national media, in addition to local? Any guidance related to media relations needs and goals are much appreciated.
Response: See Addendum 1.
Question 5
Posted: 8/8/2024
Question: Is there an established budget for this project?
Response: See Addendum 1.
Question 6
Posted: 8/8/2024
Question: What are the success metrics for the campaign?
Response: See Addendum 1.
Question 7
Posted: 8/8/2024
Question: Who are the target markets that Bluffton hopes to reach or appeal to?
Response: See Addendum 1.
Question 8
Posted: 8/8/2024
Question: Will this work align with an existing ad campaign budget?
Response: See Addendum 1.
Posted: 8/14/2024
Type of Addition: Addendum 1
Overview: Questions and answers.
Documents:
Posted: 8/28/2024
Type of Addition: In Review
Posted: 7/31/2024
Question: Is the vendor expected to set up equipment and breakdown events? Please elaborate on the town's expectation of the vendor for event planning
Response: See Addendum 1.
Posted: 7/31/2024
Question: What are the supports desired from the vendor for special events? Please elaborate on your expectations for special event assistance.
Response: See Addendum 1.
Posted: 7/31/2024
Question: How many videos are desired for the Town's welcome center?
Response: See Addendum 1.
Posted: 8/8/2024
Question: The stated purpose of the work specifies “public relations” (page 1, Purpose). To support public relations, will the event programming and communications functions outlined in the scope of work (page 4, Scope of Services) also include media relations? If so, will media outreach involve trade and national media, in addition to local? Any guidance related to media relations needs and goals are much appreciated.
Response: See Addendum 1.
Posted: 8/8/2024
Question: Is there an established budget for this project?
Response: See Addendum 1.
Posted: 8/8/2024
Question: What are the success metrics for the campaign?
Response: See Addendum 1.
Posted: 8/8/2024
Question: Who are the target markets that Bluffton hopes to reach or appeal to?
Response: See Addendum 1.
Posted: 8/8/2024
Question: Will this work align with an existing ad campaign budget?
Response: See Addendum 1.