University of Alabama in Huntsville Sealed Solicitation
Title: Background Check and Related Services
Deadline: 2/26/2019 1:30 PM (UTC-06:00) Central Time (US & Canada)
Status: Awarded
Solicitation Number: P00119
Description: The University of Alabama, The University at Birmingham, The University of Alabama in Huntsville, and The University of Alabama System Office ("the UAS entities") seek proposals from qualified companies to conduct pre-employment background checks consistent with each entity's Employee Background Check Policy. A copy of the policy for each entity is attached. The Background Check may include, but is not limited to, a criminal records check, a sex and violent offender registry check, a credit history check, a degree/education verification, social media/internet, OIG/GSA, MVR, Employment Verifications, and reference checks for individuals under 19 years of age.
Documents:
| Documents as of 2/5/2019 |
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Addition 1
Posted: 2/15/2019
Type of Addition: Addendum 01
Overview:
Correction to 2.0 Procurement Process 2.2
All proposals are to be submitted electronically through Vendor Registry. No hard copies or thumb drives are to be submitted.
Deadline: 2/26/2019 1:30 PM
Solicitation #: P00119
Addition 2
Posted: 2/20/2019
Type of Addition: Addendum 02s
Overview:
In Section 1.3 Use of Subcontractors/Partners, the reference to "....the chosen vendor will be required to partner with Social Intelligence", is only an example and not a requirement.
Remember, all responses are to be submitted electronically through Vendor Registry. If you have any problems, please follow the instructions at the bottom of the page on who to contact.
All other proposal requirements remain the same.
Deadline: 2/26/2019 1:30 PM
Solicitation #: P00119
Question 1
Posted: 2/13/2019
Question: 1. The RFP states hard copies are required but there is an option to submit an e-copy through the portal. Please clarify which method of submittal you prefer. 2. Who is your current vendor? 3. What are your pain points with the current vendor? 4. Why is UAS going out to bid? 5. Question # 32 – You mention multiple integration partners. Who are you currently integrated with and will you remain with that partner or are you looking to move to another partner? If so, which one? 6. Certificate of Compliance – Our company is not located in Alabama but we do have remote employees in Alabama. How would you like us to complete this certification (i.e. notation, etc?)
Response: (1) The requirement of a hard copies, is incorrect. All responses are to be submitted electronically through Vendor Registry. (2) Risk Mitigation Services. (3) We do no have any. (4) To have one unified contract across the schools. (5) There are difference ATS systems, Page-Up, Horizon, Oracle, and there may be interest at the campus level to integrate the background check access into the ATS utilized. (6) In good faith, I believe that a notation of compliance with E-Verify for all Alabama employees employed by a non-Alabama employer should be sufficient.
Question 2
Posted: 2/15/2019
Question: What is your anticipated start date?
Response: Once we are able to establish the award of the proposal and the signing of any contracts.
Question 3
Posted: 2/15/2019
Question: Will preference be given to providers that are accredited by (not just a member of) the National Association of Professional Background Screeners (NAPBS)?
Response: No, preference will not be given.
Question 4
Posted: 2/15/2019
Question: Under the Contract Terms and Conditions that begin on page 11, there is mention of many appendices, such as UAS’s standard terms and conditions in Appendix A and Insurance in Appendix B. Can UAS please provide all applicable appendices for this bid?
Response: This was a typo and these items were written inside the RFP.
Question 5
Posted: 2/15/2019
Question: Are you interested in screening volunteers and if so would you be interested in a program specifically tailored to this purpose? If volunteers are already being screened as part of the volumes you have provided, approximately how many do you run background checks on per year?
Response: The practice for screening volunteers varies from school to school, as it is not a UA system requirement. Yes, information regarding the screening of volunteers may be provided by the vendor company, if they wish. There are not specific stats available on the # of screened volunteers, because when done, the screening is similar to that of staff.
Question 6
Posted: 2/19/2019
Question: Good evening, under 3.0 Proposal Requirements, the inclusion of Financial Reports is stated. I just want to confirm this is referring to Financial Proposal Information questions 86 - 92. Thank you!
Response: Vendors typically provide a financial statement (general corporate statement demonstrating the companies financial stability).
Posted: 2/15/2019
Type of Addition: Addendum 01
Overview:
Correction to 2.0 Procurement Process 2.2
All proposals are to be submitted electronically through Vendor Registry. No hard copies or thumb drives are to be submitted.
Deadline: 2/26/2019 1:30 PM
Solicitation #: P00119
Posted: 2/20/2019
Type of Addition: Addendum 02s
Overview:
In Section 1.3 Use of Subcontractors/Partners, the reference to "....the chosen vendor will be required to partner with Social Intelligence", is only an example and not a requirement.
Remember, all responses are to be submitted electronically through Vendor Registry. If you have any problems, please follow the instructions at the bottom of the page on who to contact.
All other proposal requirements remain the same.
Deadline: 2/26/2019 1:30 PM
Solicitation #: P00119
Posted: 2/13/2019
Question: 1. The RFP states hard copies are required but there is an option to submit an e-copy through the portal. Please clarify which method of submittal you prefer. 2. Who is your current vendor? 3. What are your pain points with the current vendor? 4. Why is UAS going out to bid? 5. Question # 32 – You mention multiple integration partners. Who are you currently integrated with and will you remain with that partner or are you looking to move to another partner? If so, which one? 6. Certificate of Compliance – Our company is not located in Alabama but we do have remote employees in Alabama. How would you like us to complete this certification (i.e. notation, etc?)
Response: (1) The requirement of a hard copies, is incorrect. All responses are to be submitted electronically through Vendor Registry. (2) Risk Mitigation Services. (3) We do no have any. (4) To have one unified contract across the schools. (5) There are difference ATS systems, Page-Up, Horizon, Oracle, and there may be interest at the campus level to integrate the background check access into the ATS utilized. (6) In good faith, I believe that a notation of compliance with E-Verify for all Alabama employees employed by a non-Alabama employer should be sufficient.
Posted: 2/15/2019
Question: What is your anticipated start date?
Response: Once we are able to establish the award of the proposal and the signing of any contracts.
Posted: 2/15/2019
Question: Will preference be given to providers that are accredited by (not just a member of) the National Association of Professional Background Screeners (NAPBS)?
Response: No, preference will not be given.
Posted: 2/15/2019
Question: Under the Contract Terms and Conditions that begin on page 11, there is mention of many appendices, such as UAS’s standard terms and conditions in Appendix A and Insurance in Appendix B. Can UAS please provide all applicable appendices for this bid?
Response: This was a typo and these items were written inside the RFP.
Posted: 2/15/2019
Question: Are you interested in screening volunteers and if so would you be interested in a program specifically tailored to this purpose? If volunteers are already being screened as part of the volumes you have provided, approximately how many do you run background checks on per year?
Response: The practice for screening volunteers varies from school to school, as it is not a UA system requirement. Yes, information regarding the screening of volunteers may be provided by the vendor company, if they wish. There are not specific stats available on the # of screened volunteers, because when done, the screening is similar to that of staff.
Posted: 2/19/2019
Question: Good evening, under 3.0 Proposal Requirements, the inclusion of Financial Reports is stated. I just want to confirm this is referring to Financial Proposal Information questions 86 - 92. Thank you!
Response: Vendors typically provide a financial statement (general corporate statement demonstrating the companies financial stability).