City of Daytona Beach Sealed Solicitation
Title: EMPLOYEE BENEFITS INSURANCE CONSULTING SERVICES
Deadline: 6/2/2020 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: RFP 20464
Description:
Pre-Bid Meeting Date: 5/12/2020 10:00 AM
Pre-Bid Meeting Details: A NON-MANDATORY PRE-PROPOSAL CONFERENCE will be held on May 12, 2020 at 10:00 AM. Interested Proposers are urged to attend by pre-registering at https://attendee.gotowebinar.com/register/1179059501487367437. After registering, you will receive a confirmation email containing information about joining the webinar.
Documents:
| Documents as of 6/19/2020 |
|---|
| RFP 20464-Employee Benefits Consulting.pdf |
| Pre-Proposal Registration for Employee Benefits Consulting Services.pdf |
| Bid Tab 20464.pdf |
| EB Selection Committee Approval.pdf |
Addition 1
Posted: 5/1/2020
Type of Addition: Addendum 1
Overview: questions and answers
Documents:
Addition 2
Posted: 5/12/2020
Type of Addition: Addendum 2
Overview: Questions and Answers
Documents:
Addition 3
Posted: 6/3/2020
Type of Addition: In Review
Addition 4
Posted: 9/10/2020
Type of Addition: Award Information
Amount: $75,000.00
Documents:
Question 1
Posted: 4/30/2020
Question: 1. Why is the City putting this work out to bid via a RFP process? 2. Who currently provides the City with these services? 3. Could you please provide the current fee schedule for Employee benefits consulting services? 4. How long has the current consultant been providing this service? 5. Does the current consultant provide the same scope of services that are included in this RFP? If not, what was added/changed? 6. Has the City had any performance issues with the current carriers/vendors?
Response: See addendum 1, posted 5/1/20
Question 2
Posted: 5/11/2020
Question: 1) Is the medical insurance currently full-insured, level-funded, or self-funded? If fully-insured, would a level or self-funded arrangement be considered? 2) What is the carrier/network for medical, dental, life, and disability? 3) For medical, what has been the average enrollment over the last 12 months in each tier (employee only, employee + spouse, employee + child(ren), employee + family)? 4) What is the current benefit administration system and how was it accessed? 5) Does this RFP/consulting service fee include retirement benefits? 6) What has been the average annual hours billed under the consulting fee for the last 3 years? 7) Will the contract allow the chosen agency to receive commissions from carriers on fully-insured lines in addition to the hourly consulting fee? 8) Would performance-based contracts where compensation is derived from meeting mutually set goals be entertained? 9) Is there a retainer in addition to the hourly consulting fee? If so, is this credited towards the consulting hours billed or is this in addition to?
Response: See addendum 2
Question 3
Posted: 5/12/2020
Question: Is the current broker handling the placement of other voluntary benefits? If not, is this something you would consider offering?
Response: See addendum 2
Posted: 5/1/2020
Type of Addition: Addendum 1
Overview: questions and answers
Documents:
Posted: 5/12/2020
Type of Addition: Addendum 2
Overview: Questions and Answers
Documents:
Posted: 6/3/2020
Type of Addition: In Review
Posted: 9/10/2020
Type of Addition: Award Information
Amount: $75,000.00
Documents:
Posted: 4/30/2020
Question: 1. Why is the City putting this work out to bid via a RFP process? 2. Who currently provides the City with these services? 3. Could you please provide the current fee schedule for Employee benefits consulting services? 4. How long has the current consultant been providing this service? 5. Does the current consultant provide the same scope of services that are included in this RFP? If not, what was added/changed? 6. Has the City had any performance issues with the current carriers/vendors?
Response: See addendum 1, posted 5/1/20
Posted: 5/11/2020
Question: 1) Is the medical insurance currently full-insured, level-funded, or self-funded? If fully-insured, would a level or self-funded arrangement be considered? 2) What is the carrier/network for medical, dental, life, and disability? 3) For medical, what has been the average enrollment over the last 12 months in each tier (employee only, employee + spouse, employee + child(ren), employee + family)? 4) What is the current benefit administration system and how was it accessed? 5) Does this RFP/consulting service fee include retirement benefits? 6) What has been the average annual hours billed under the consulting fee for the last 3 years? 7) Will the contract allow the chosen agency to receive commissions from carriers on fully-insured lines in addition to the hourly consulting fee? 8) Would performance-based contracts where compensation is derived from meeting mutually set goals be entertained? 9) Is there a retainer in addition to the hourly consulting fee? If so, is this credited towards the consulting hours billed or is this in addition to?
Response: See addendum 2
Posted: 5/12/2020
Question: Is the current broker handling the placement of other voluntary benefits? If not, is this something you would consider offering?
Response: See addendum 2