Title: Janitorial Services at the Destin-Fort Walton Beach Airport (VPS)

Deadline: 8/28/2024 3:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: In Review

Solicitation Number: RFP AP 59-24

Description: The Destin-Ft. Walton Beach Airport (“VPS”) is a commercial airport serving the needs of the Florida panhandle
region. The current Janitorial Services contract expires November 30, 2024 and the County is soliciting interest
from qualified parties to submit proposals for the new Agreement.
VPS has become a major origin and destination market for the region and desires to provide a first-class customer
experience for all users of the airport evidenced by a reliable quality based daily and periodic cleaning program. To
do that, the County desires to have the successful Respondent provide services as outlined in this RFP on the
frequency identified and maintain a clean and safe environment at the airport. This should include the productive
use of labor and equipment that creates the level of cleanliness that focuses on maintaining a positive image of the
airport. The program will be a “cost plus” program whereby the employees will be paid the amount approved by the
County to attract qualified and reliable staff. The County is interested in establishing a transparent business model
where the services, staffing levels, and employee pay rates are mutually determined and are focused on maintaining
the highest level of cleanliness in the facility.
Proposers are encouraged to identify in their proposals how they intend to accomplish this concept and specifically
what staffing level by shift and what equipment is being proposed to complete the scope of work as identified.
Specific equipment is identified in order to quantify the level of equipment that needs to be proposed. Proposers
may propose alternate equipment that has the same characteristics as the proposed standard but must provide cut
sheets for the specific equipment being proposed. The County reserves the right to accept, reject, or modify the
proposed equipment as being equivalent. The desire of the County is to create a clean environment through
providing a nightly deep cleaning when the respondent will have the most unimpacted access to the public space
and a continual monitoring and policing of the public space during first and second shifts throughout the day.
VPS is located on Eglin Air Force Base and shares the runway system with the Air Force. The Airport is owned
and managed by Okaloosa County, Florida. VPS currently is served by Allegiant Air, American Airlines, Delta
Air Lines, Southwest Airlines, Sun Country Airlines, and Avelo Airlines. All airlines have experienced growth
in the past few years to the point where annual enplanements have surpassed 1,000,000, with continued growth
expected.
The terminal consists of three (3) ground floor gates (Concourse A), two with passenger loading bridges and one
ground loaded for regional aircraft (a passenger loading bridge for this gate will be under construction soon), six
(6) second floor gates/aircraft parking positions served by five (5) passenger loading bridges (Concourse B)
capable of serving regional jet and narrow body aircraft, and five (5) ground floor gates (Concourse C) located
on the west side of the airport’s main terminal. There are five (5) concession areas in the B Concourse, (1)
concession area in Concourse A, and seven (7) concession areas in Concourse C that are to be maintained by the
Concessionaire. There are two (2) additional concession areas pre-security in Concourse A that are also the
responsibility of the Concessionaire. The airline ticket offices are the responsibility of the airlines. Proposers shall
maintain and vacuum the airline common areas and hallways, to include trash removal that is put in the hallway.

Pre-Bid Meeting Date: 7/10/2024 10:00 AM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting. A mandatory pre-proposal meeting will be held at 10:00 a.m. (CT), July 10, 2024 at Destin- Ft. Walton Beach Airport in the Airport Conference Room on the second floor of the Terminal. Respondents must have a representative present in order to be compliant with the RFP. No call-in provisions will be available. A walk-through of the airport will be done after the mandatory preproposal meeting. This will allow any potential proposers the chance to see the airport and understand the full scope of what will be required, if selected.

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