Town of Bluffton Sealed Solicitation
Title: On Site Business Health Services RFP
Deadline: 12/18/2024 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 2025-31
Description: The Town of Bluffton, South Carolina (Town) is seeking proposals from qualified providers with past, proven, positive experiences in providing on site business health services for Town employees under a fixed price contract. The target start date for performing these services is January, 2025.
The Town intends to award one contract to the firm that presents the proposal considered to be of the best value to the Town for a period of one (1) year with the option to renew for four (4) additional 1-year periods.
Documents:
| Documents as of 11/19/2024 |
|---|
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PLANHOLDERS:
| Date | Company Name |
|---|---|
| 11/19/2024 11:45:53 PM | L. Bryant Counseling and Consulting, PLLC |
| 11/20/2024 6:26:50 AM | Ardent Technologies Inc |
| 11/20/2024 7:49:06 AM | SevenOutsource |
| 11/20/2024 8:56:18 AM | TShayEnterprise |
| 11/20/2024 9:21:49 AM | MedTrust LLC |
| 11/20/2024 9:45:00 AM | Critical Response Strategies |
| 11/20/2024 12:17:05 PM | Open Minds |
| 11/21/2024 12:03:05 AM | School Wholesale Supplies LLC |
| 11/22/2024 1:55:28 PM | Marathon Health |
| 11/26/2024 5:44:27 AM | alisha pvt ltd |
| 12/11/2024 10:46:38 AM | Health by Design |
| 12/11/2024 10:48:18 AM | MEDTRUST, LLC |
| 12/11/2024 6:50:02 PM | Carolina Asset Recovery |
| 12/11/2024 7:40:14 PM | AG Ltd |
| 12/16/2024 10:57:32 AM | Caduceus |
| 1/13/2025 10:42:23 AM | Beaufort Memorial Hospital |
| 3/15/2025 1:43:44 AM | Deltek |
| 3/17/2025 3:28:53 AM | PWXPress |
Addition 1
Posted: 12/11/2024
Type of Addition: Addendum 1
Overview: Question and Answer posted.
Documents:
Addition 2
Posted: 12/19/2024
Type of Addition: In Review
Question 1
Posted: 11/26/2024
Question: Target start date says January 2025. Could you clarify if there is a specific date in January that the clinic should be up and running by?
Response: Addendum 1, Q&A, has been posted.
Question 2
Posted: 11/26/2024
Question: What is the expected volume of employees utilizing these services per week or month? Do services extend to their spouses and children? Retired employees?
Response: Addendum 1, Q&A, has been posted.
Question 3
Posted: 11/26/2024
Question: Will there be any payment taking/insurance verification responsibility between the clinic and the town employees?
Response: Addendum 1, Q&A, has been posted.
Question 4
Posted: 11/26/2024
Question: Will the vendor be required to bill insurance companies for services provided?
Response: Addendum 1, Q&A, has been posted.
Question 5
Posted: 11/26/2024
Question: Will the Town provide dedicated clinic space at Town Hall, the Public Services building, and/or the Law Enforcement Center at no cost or will the selected bidder be required to pay rent for these spaces? If rent is required, can you specify the associated costs?
Response: Addendum 1, Q&A, has been posted.
Question 6
Posted: 11/26/2024
Question: How many rooms/exam rooms will be made available to the vendor? Is a floor plan available identifying each room that has water and a drain?
Response: Addendum 1, Q&A, has been posted.
Question 7
Posted: 11/26/2024
Question: Will the Town be providing Wifi?
Response: Addendum 1, Q&A, has been posted.
Question 8
Posted: 11/26/2024
Question: While we do not have direct experience with providing healthcare services for municipal employees, we have a strong track record of managing on-site clinics and providing healthcare services within correctional facilities and homeless encampments as well as over 20 years of healthcare worker staffing for federal government (military, NASA, Walter Reed) contracts. The services we provide at these institutions are the same we would provide to the Town of Bluffton – primary care services that include, but are not limited to, treatment of minor illness and injuries, health screenings and assessments, annual exams, inoculations, chronic care services, health coaching, development of wellness programs and coordination of follow-up care with other community providers. Would this experience be considered relevant and qualifying for this RFP?
Response: Addendum 1, Q&A, has been posted.
Question 9
Posted: 11/26/2024
Question: Are there any services the Town of Bluffton will provide in the clinic(s) space, such as janitorial, biowaste removal, HVAC, internet, phone lines, etc.? If so, will there be any cost to the winning bidder for these services?
Response: Addendum 1, Q&A, has been posted.
Question 10
Posted: 11/26/2024
Question: Given that there are no statistics on the number of possible clinic visits per month or year, and wanting to keep pricing as efficient as possible and not inflate for possible excessive clinic usage, would the Town of Bluffton allow our pricing to have caps or cost pools on pharmacy and supplies? By way of example: We submit a bid that includes a total of X dollars per year for pharmacy costs. If the total pharmacy costs we incur are less than the X dollars, we would refund the Town the savings. If the total pharmacy costs per year were more than the X dollars, we would bill the Town the overage, with no marks.
Response: Addendum 1, Q&A, has been posted.
Question 11
Posted: 11/26/2024
Question: Could you clarify the information you are requesting on page 7, section B, bullet 2, regarding the 'Description of lab reports available'? Specifically, are you seeking details about the labs we offer, the types of reports each lab generates, or the options for accessing and formatting these reports?
Response: Addendum 1, Q&A, has been posted.
Question 12
Posted: 12/3/2024
Question: Please provide the breakdown of the no of employees, dependents, and retirees What is the anticipated go-live date for the clinic? Has the Town had a clinic in the past? Is there a preferred staffing model? Is the Town interested in an onsite clinic and a mobile clinic? Will the Town be interested in telemedicine services instead of a mobile clinic? Is there a budget set aside for the clinic? If so, what is the budget for 2025? Does the Town engage the services of a benefits consultant, and if yes, who is the consultant? Does the City require any services such as Behavioral health, Physical Therapy etc.? When will the bid be awarded?
Response: Addendum 1, Q&A, has been posted.
Posted: 12/11/2024
Type of Addition: Addendum 1
Overview: Question and Answer posted.
Documents:
Posted: 12/19/2024
Type of Addition: In Review
Posted: 11/26/2024
Question: Target start date says January 2025. Could you clarify if there is a specific date in January that the clinic should be up and running by?
Response: Addendum 1, Q&A, has been posted.
Posted: 11/26/2024
Question: What is the expected volume of employees utilizing these services per week or month? Do services extend to their spouses and children? Retired employees?
Response: Addendum 1, Q&A, has been posted.
Posted: 11/26/2024
Question: Will there be any payment taking/insurance verification responsibility between the clinic and the town employees?
Response: Addendum 1, Q&A, has been posted.
Posted: 11/26/2024
Question: Will the vendor be required to bill insurance companies for services provided?
Response: Addendum 1, Q&A, has been posted.
Posted: 11/26/2024
Question: Will the Town provide dedicated clinic space at Town Hall, the Public Services building, and/or the Law Enforcement Center at no cost or will the selected bidder be required to pay rent for these spaces? If rent is required, can you specify the associated costs?
Response: Addendum 1, Q&A, has been posted.
Posted: 11/26/2024
Question: How many rooms/exam rooms will be made available to the vendor? Is a floor plan available identifying each room that has water and a drain?
Response: Addendum 1, Q&A, has been posted.
Posted: 11/26/2024
Question: Will the Town be providing Wifi?
Response: Addendum 1, Q&A, has been posted.
Posted: 11/26/2024
Question: While we do not have direct experience with providing healthcare services for municipal employees, we have a strong track record of managing on-site clinics and providing healthcare services within correctional facilities and homeless encampments as well as over 20 years of healthcare worker staffing for federal government (military, NASA, Walter Reed) contracts. The services we provide at these institutions are the same we would provide to the Town of Bluffton – primary care services that include, but are not limited to, treatment of minor illness and injuries, health screenings and assessments, annual exams, inoculations, chronic care services, health coaching, development of wellness programs and coordination of follow-up care with other community providers. Would this experience be considered relevant and qualifying for this RFP?
Response: Addendum 1, Q&A, has been posted.
Posted: 11/26/2024
Question: Are there any services the Town of Bluffton will provide in the clinic(s) space, such as janitorial, biowaste removal, HVAC, internet, phone lines, etc.? If so, will there be any cost to the winning bidder for these services?
Response: Addendum 1, Q&A, has been posted.
Posted: 11/26/2024
Question: Given that there are no statistics on the number of possible clinic visits per month or year, and wanting to keep pricing as efficient as possible and not inflate for possible excessive clinic usage, would the Town of Bluffton allow our pricing to have caps or cost pools on pharmacy and supplies? By way of example: We submit a bid that includes a total of X dollars per year for pharmacy costs. If the total pharmacy costs we incur are less than the X dollars, we would refund the Town the savings. If the total pharmacy costs per year were more than the X dollars, we would bill the Town the overage, with no marks.
Response: Addendum 1, Q&A, has been posted.
Posted: 11/26/2024
Question: Could you clarify the information you are requesting on page 7, section B, bullet 2, regarding the 'Description of lab reports available'? Specifically, are you seeking details about the labs we offer, the types of reports each lab generates, or the options for accessing and formatting these reports?
Response: Addendum 1, Q&A, has been posted.
Posted: 12/3/2024
Question: Please provide the breakdown of the no of employees, dependents, and retirees What is the anticipated go-live date for the clinic? Has the Town had a clinic in the past? Is there a preferred staffing model? Is the Town interested in an onsite clinic and a mobile clinic? Will the Town be interested in telemedicine services instead of a mobile clinic? Is there a budget set aside for the clinic? If so, what is the budget for 2025? Does the Town engage the services of a benefits consultant, and if yes, who is the consultant? Does the City require any services such as Behavioral health, Physical Therapy etc.? When will the bid be awarded?
Response: Addendum 1, Q&A, has been posted.