Arlington County Government Sealed Solicitation
Title: 24-DHS-RFP-509 Homeless Response Services
Deadline: 6/26/2024 5:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: In Review
Solicitation Number: 24-DHS-RFP-509
Description: The intent of this solicitation and resulting agreement is to obtain the services of a qualified Contractor to provide homeless response services in Arlington. Arlington County Department of Human Services (DHS), Economic Independence Division (EID), is seeking qualified offerors to submit proposals for six parts in this RFP. Offerors may submit proposals for one, several or all six parts of this RFP.
Part 2: Operate the Homeless Services Center (HSC) to include:
• Emergency shelter operations
• Day program operations
• Medical Respite Program operations
Part 3: Operate the Residential Program Center (RPC) to include:
• Emergency Shelter operations
• Day Program operations
Part 4: Provide Street Outreach Services to people sleeping in places not meant for human habitation.
Part 5: Provide non-congregate shelter overflow for single adults.
Part 6: Arlington Mill permanent supportive housing onsite programming.
Pre-Bid Meeting Date: 4/29/2024 10:00 AM
Pre-Bid Meeting Details: A virtual preproposal conference will be held at 10:00 a.m., Monday, April 29th, 2024 on Microsoft Teams to allow potential Offerors an opportunity to obtain clarification of the specifications and requirements of the solicitation. To join the meeting, please click the link in the solicitation, or join by dialing +1 347-973-6905 and enter Conference ID619849685#. ATTENDANCE AT THE PREPROPOSAL CONFERENCE IS OPTIONAL. Minutes of the preproposal conference will be recorded by the County and may be incorporated into the solicitation documents through an Addendum. Interested Offerors are, however, urged to attend.
Documents:
| Documents as of 6/7/2024 |
|---|
| 24_DHS_RFP_509.pdf |
| Attachment_A_Cost_Proposal_Form.xlsx |
| 24_DHS_RFP_509_PreProposal_Presentation.pptx |
| 24_DHS_RFP_509_Addendum_1.pdf |
| 24_DHS_RFP_509_Addendum_2.pdf |
Addition 1
Posted: 6/28/2024
Type of Addition: In Review
Question 1
Posted: 5/30/2024
Question: Questions for RFP We request that the RFP permit TNR 12 for text. Resumes and Past Performance at TNR 10. TNR 10 for miscellaneous tables and graphics. Single spacing vs double. 1. Would the government consider increasing the page allocation for Section 1 to provide context to the answers to proposal requirements? 2. Would the government please clarify that they are looking for one resume for each of the positions listed in the proposal requirements and not resumes for every position within the program? 3. Would the government please clarify that, if needed to provide the most accurate, up-to-date information, that the references provided in each program proposal can include duplicates. 4. Would the government please clarify that there is no requirement for the designation of key personnel. 5. Can you please clarify formatting requirements for written narrative sections? On p104 the RFP states proposals should be single-spaced and not less than 10-point type face. On p105 and subsequent sections, the RFP references double-spaced pages. 6. On p106 #8 the RFP states proposals for the HSC may include additional nursing or medical staff. Are there extra page allotments for offerers proposing such an approach? 7. On p108 #8 the RFP states one vendor may be selected to provide a Licensed Clinician. Should this be submitted as a separate, standalone proposal? If not, are offerers given extra page allotments to include (a) past experience in providing and supporting clinical staffing and (b) a description of coordination to ensure support to other shelter clients, as required by the RFP? MRP 1. Please clarify the mobile outreach syringe exchange as we submitted an MOU to the county for signature giving permission to set up exchange points and have not received it back. Need to have authorized stop sites in order to proceed with the application for comprehensive harm reduction with needle exchange with the VA DEPT of Health. 2. Under medical Respite 6f, it says must have written endorsement from VHC. Concern here is that if that is a requirement VHC will send everyone here that is unhoused and needs medical respite. I would recommend that it would be removed or changed to written referral from VHC and an endorsement from the County’s DHS designee. 3. Decrease utilization rate of MRP by exiting individuals to better, more stable housing a. Are they asking what can be done to minimize use of the respite program such as exiting clients to housing If they have medical needs? 4. Does the clinician have to have the accreditation as ACS (accredited clinical supervisor) or just be licensed. 5. What do envision clinical supervision to entail? Arlington Mill 1. -Is the 60 hours of direct services a combination of on-call staff and case management or is it just 60 hours of case management? 2. -Are the clients required to stay connected to BHD? 3. -Is CM monthly?
Response: These questions, excluding the duplicates that were answered in addendum 1, have been addressed in addendum 2
Posted: 6/28/2024
Type of Addition: In Review
Posted: 5/30/2024
Question: Questions for RFP We request that the RFP permit TNR 12 for text. Resumes and Past Performance at TNR 10. TNR 10 for miscellaneous tables and graphics. Single spacing vs double. 1. Would the government consider increasing the page allocation for Section 1 to provide context to the answers to proposal requirements? 2. Would the government please clarify that they are looking for one resume for each of the positions listed in the proposal requirements and not resumes for every position within the program? 3. Would the government please clarify that, if needed to provide the most accurate, up-to-date information, that the references provided in each program proposal can include duplicates. 4. Would the government please clarify that there is no requirement for the designation of key personnel. 5. Can you please clarify formatting requirements for written narrative sections? On p104 the RFP states proposals should be single-spaced and not less than 10-point type face. On p105 and subsequent sections, the RFP references double-spaced pages. 6. On p106 #8 the RFP states proposals for the HSC may include additional nursing or medical staff. Are there extra page allotments for offerers proposing such an approach? 7. On p108 #8 the RFP states one vendor may be selected to provide a Licensed Clinician. Should this be submitted as a separate, standalone proposal? If not, are offerers given extra page allotments to include (a) past experience in providing and supporting clinical staffing and (b) a description of coordination to ensure support to other shelter clients, as required by the RFP? MRP 1. Please clarify the mobile outreach syringe exchange as we submitted an MOU to the county for signature giving permission to set up exchange points and have not received it back. Need to have authorized stop sites in order to proceed with the application for comprehensive harm reduction with needle exchange with the VA DEPT of Health. 2. Under medical Respite 6f, it says must have written endorsement from VHC. Concern here is that if that is a requirement VHC will send everyone here that is unhoused and needs medical respite. I would recommend that it would be removed or changed to written referral from VHC and an endorsement from the County’s DHS designee. 3. Decrease utilization rate of MRP by exiting individuals to better, more stable housing a. Are they asking what can be done to minimize use of the respite program such as exiting clients to housing If they have medical needs? 4. Does the clinician have to have the accreditation as ACS (accredited clinical supervisor) or just be licensed. 5. What do envision clinical supervision to entail? Arlington Mill 1. -Is the 60 hours of direct services a combination of on-call staff and case management or is it just 60 hours of case management? 2. -Are the clients required to stay connected to BHD? 3. -Is CM monthly?
Response: These questions, excluding the duplicates that were answered in addendum 1, have been addressed in addendum 2