Title: Design through Construction Car Rental Return Lot

Deadline: 10/18/2023 3:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Awarded

Solicitation Number: RFQ AP 71-23

Description: Scope of Work
Okaloosa County plans to retain professional architect/engineer (A/E) services to perform project design, bidding, and construction phase services to construct shade structures over the rental car ready return lot at the Destin—Fort Walton Beach Airport (VPS). The scope of work includes but is not limited to design, permitting, bid phase, construction phase services, and any grant or project related financial services by the A/E to support the project. The project will entail several parts including but not limited to demolition, new foundations, install of shade structures, lighting, electrical cabling, guidance signs, conduits, lightning protection, security and access controls into/out of the parking lot, paving, striping, and customer service booths, including all materials, equipment, labor, and incidentals required to complete the shade structure construction.
Shade structures over the rental car ready return lot is needed to provide relief from the elements to our passengers and tenants at the Destin-Fort Walton Beach Airport using rental car services. The shade structures will utilize consistent themes with the current shade structures located across the terminal entrances and sidewalk areas. The approximate project area is 190,000 square feet (4.34 acres) and is located at the east side of the airport main terminal east of baggage claim. The shade structures will be designed to provide not only shade from extreme heat but protection against frequent rain storms and lightning.
Deliverables will include a complete set of bid documents consisting of the bid manual and release for bid set of 100% percent design plans. A/E will lead the effort for permitting review and coordination with any regulatory agency related to permits. Hard copies and electronic copies of these documents will be provided in the preferred County format in order to issue for the competitive procurement bid process for the construction phase. A conformed set of construction plans with all permitting comments addressed and bid process changes incorporated will be provided for the selected construction contractor to execute the project. During construction the AE will approve submittals, participate in construction meetings, answer any design related questions by the contractor, perform inspections as needed, and assist in project documentation as defined by the scope of a detailed contract.
The following items will be requested by the Architectural and Engineering firm or team.
1. Provide design services to include development of plans, specifications, permitting, and any other required documentation to ready the project for bid.
2. Provide grant phase services to include supporting exhibits, quarterly reports for any design or construction grants, and assistance with preparation of grant applications
or other documents as needed for FDOT, CFC, or other funding streams as determined eligible.
3. Coordinate design with internal and external agencies including particularly County Growth Management, the Airport, and Rental Car Agencies among others during the project design phase.4.Provide bid phase services including pre-bid meeting preparation and execution, clarifications to designs or specifications, bid evaluation, recommendation of award, production of a conformed plan set, and any other services requested during project bidding.5.Provide Construction Phase Services including contract administration, inspection, material testing, and Resident Project Representative services as deemed necessary based on the technical nature of the project.

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