City of Daytona Beach Sealed Solicitation
Title: WESTSIDE REGIONAL WRF BATTERY REPLACEMENT UV-UPS SYSTEM
Deadline: 5/7/2020 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: ITB 20432
Description:
Pre-Bid Meeting Date: 4/8/2020 10:00 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.A Non-Mandatory Pre-Bid Conference will be conducted on April 8, 2020 at 10:00 AM, via teleconference by calling into 386-671-3178. Interested Proposers are urged to attend. Proposers are asked to pre-register for this by going to the web site above, clicking “Public Solicitation”, selecting the desired bid, and clicking “register for pre-bid”.
Documents:
Addition 1
Posted: 4/3/2020
Type of Addition: Addendum 1
Overview: Revised Forms, Questions & Answers.
Documents:
Addition 2
Posted: 4/14/2020
Type of Addition: Addendum 3
Overview: Questions and Answers
Documents:
Addition 3
Posted: 4/15/2020
Type of Addition: Addendum 2
Overview: Answers and Questions, pics.
Documents:
Addition 4
Posted: 5/7/2020
Type of Addition: In Review
Addition 5
Posted: 6/4/2020
Type of Addition: Award Information
Documents:
Question 1
Posted: 4/2/2020
Question: I have a few questions regarding the current UPS project. Can you assist with clarification on these please? - Is there a loading dock at site? - How far is the UPS from the loading dock or entry point? - Is the UPS on the first floor? - If not, is there an elevator we can use? How far is the UPS from the elevator? - Can the batteries be stored at the loading dock 1-2 days before install? - Is there a pallet jack on site we can use? - Any floor protection needed? - Are there any obstructions from the loading dock to the UPS? - Is the job to be completed during normal or off hours? Thank you in advance for your efforts on this.
Response: Answers to these questions can be found in Addendum #1.
Question 2
Posted: 4/6/2020
Question: Pertaining to the Minority requirements for this project as stated in the Invitation To Bid, it says to vendors submitting a bid must comply with Article III of Chapter 30 of the Code of the City of Daytona Beach, Florida, "Minority and Women Owned Business Enterprises. Upon looking at the information, it is still unclear as to what the requirements are for this project. Please indicated the exact requirements; ie. percentage, good faith effort steps; needed to show good faith for this project.
Response: Bidders are asked to show a good faith effort to meet the 10% contract participation goal for minority and women owned businesses and 10% employment goals for minorities and women. Let him know that it is completely voluntary at this point and they do not need to take any action at this time, but to be advised that in the near future, more formal language regarding documentation of good faith efforts and employment reporting will be incorporated into bid documents.
Question 3
Posted: 4/8/2020
Question: Duracell DURHR12-540C/FR-A is a direct equivalent of Enersys HX12-540, made by East Penn. Could that battery be considered also for the bid?
Response: See addendum 2
Question 4
Posted: 4/14/2020
Question: 1) We are assuming that each battery cabinet has its own individual breaker. Can we replace multiple battery cabinets at once? 2) Can the system stay on line or can we place it in maintenance bypass? 3) You reference a start up of the UPS does this mean a Vertiv Tech. is required on site at the time of the battery replacement and does the Vertiv tech have to start up the UPS?
Response: See addendum 3
Question 5
Posted: 4/15/2020
Question: Kirk, Two items...As discussed on the preBid call, we have still not received the pictures and figures/drawings for the room and property logistics. Secondly, who is responsible to contract/pay for a Vertiv tech on site during this work for the operation of the UPS system? jay@jantechups.com
Response: Pictures are on addendum #2, just posted. The second part will be on a future addendum. b) The contractor is responsible for putting the unit into bypass and performing the battery installation and start-up of the unit. The Technician provided by the contractor does not have to be Vertiv (Liebert) certified but is responsible for the proper handling of the unit throughout the project.
Posted: 4/3/2020
Type of Addition: Addendum 1
Overview: Revised Forms, Questions & Answers.
Documents:
Posted: 4/14/2020
Type of Addition: Addendum 3
Overview: Questions and Answers
Documents:
Posted: 4/15/2020
Type of Addition: Addendum 2
Overview: Answers and Questions, pics.
Documents:
Posted: 5/7/2020
Type of Addition: In Review
Posted: 4/2/2020
Question: I have a few questions regarding the current UPS project. Can you assist with clarification on these please? - Is there a loading dock at site? - How far is the UPS from the loading dock or entry point? - Is the UPS on the first floor? - If not, is there an elevator we can use? How far is the UPS from the elevator? - Can the batteries be stored at the loading dock 1-2 days before install? - Is there a pallet jack on site we can use? - Any floor protection needed? - Are there any obstructions from the loading dock to the UPS? - Is the job to be completed during normal or off hours? Thank you in advance for your efforts on this.
Response: Answers to these questions can be found in Addendum #1.
Posted: 4/6/2020
Question: Pertaining to the Minority requirements for this project as stated in the Invitation To Bid, it says to vendors submitting a bid must comply with Article III of Chapter 30 of the Code of the City of Daytona Beach, Florida, "Minority and Women Owned Business Enterprises. Upon looking at the information, it is still unclear as to what the requirements are for this project. Please indicated the exact requirements; ie. percentage, good faith effort steps; needed to show good faith for this project.
Response: Bidders are asked to show a good faith effort to meet the 10% contract participation goal for minority and women owned businesses and 10% employment goals for minorities and women. Let him know that it is completely voluntary at this point and they do not need to take any action at this time, but to be advised that in the near future, more formal language regarding documentation of good faith efforts and employment reporting will be incorporated into bid documents.
Posted: 4/8/2020
Question: Duracell DURHR12-540C/FR-A is a direct equivalent of Enersys HX12-540, made by East Penn. Could that battery be considered also for the bid?
Response: See addendum 2
Posted: 4/14/2020
Question: 1) We are assuming that each battery cabinet has its own individual breaker. Can we replace multiple battery cabinets at once? 2) Can the system stay on line or can we place it in maintenance bypass? 3) You reference a start up of the UPS does this mean a Vertiv Tech. is required on site at the time of the battery replacement and does the Vertiv tech have to start up the UPS?
Response: See addendum 3
Posted: 4/15/2020
Question: Kirk, Two items...As discussed on the preBid call, we have still not received the pictures and figures/drawings for the room and property logistics. Secondly, who is responsible to contract/pay for a Vertiv tech on site during this work for the operation of the UPS system? jay@jantechups.com
Response: Pictures are on addendum #2, just posted. The second part will be on a future addendum. b) The contractor is responsible for putting the unit into bypass and performing the battery installation and start-up of the unit. The Technician provided by the contractor does not have to be Vertiv (Liebert) certified but is responsible for the proper handling of the unit throughout the project.