Posted: 10/14/2024

Type of Addition: Copy of Draft Agreement- Addendum #1

Overview: Draft Agreement (Includes Required Insurance Info)

Deadline: 11/6/2024 9:00 AM

Solicitation #: 24/25-ADE-07

Documents:

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Posted: 10/18/2024

Question: Would the District be interested in bids from cost-effective alternative transportation solutions utilizing sedans and SUVs as a supplement in cases where transportation needs are most efficiently met by smaller vehicles (e.g. special education, IEP, McKinney Vento, and/or other small group and individual rides) provided on an as-needed basis? If so, will the District adjust vehicle and/or personnel requirements in cases where the requirements referenced in the RFP are explicitly non-applicable to non-commercial vehicles and personnel if vendors meet and exceed all pertinent criteria as well as all equivalent applicable standards? Also, the document states “Type 2 buses must be less than 10 years old, Type 1 buses must be less than 15 years old”. Will these same rules be applied to sedans and SUVs? In order to offer the most price competitive and cost-effective transportation solution, our pricing is not based on a traditional bus route per hour pricing model. Rather, our pricing is a base price fee + a per-mile fee. May we adjust the proposal to reflect our pricing structure to ensure that the cost is evaluated appropriately? In the RFP document, it states “Proposer's attention is directed particularly to Section 18, Insurance in the Contract, which specifies the minimum insurance requirements that shall be met by the successful Proposer(s),” however, the RFP document only goes ends at Section 11 and the rest of the attachments do not list insurance requirements. Can you provide the types of insurance required as well as their corresponding amounts?

Response: You are welcome to submit a proposal for alternative transportation solutions. Vehicle requirements regarding age of units will also apply to SUV's sedans. For "Section 18" see copy of draft agreement.

Posted: 10/22/2024

Question: Is the district is open to contracting with companies that have smaller capacity vehicles Like sedans, SUVs, and Wheelchair accessible vehicles?

Response: We have already responded to this question. Please see the public solicitation.

Posted: 10/22/2024

Question: Who is your current sedan based transportation provider or providers?

Response: None

Posted: 10/22/2024

Question: How many Special Needs / McKinney Vento students to transport to school does the district have?

Response: Numbers change daily

Posted: 10/22/2024

Question: For sedan based travel, what is the average distance traveled for each one-way trip?

Response: That would vary on the route

Posted: 10/22/2024

Question: What is the anticipated minimum number of rides per day that will be allocated to an awarded sedan based vendor?

Response: TBD

Posted: 10/22/2024

Question: Do you currently transport any students in wheelchair-accessible vehicles? If so, how many vehicles are currently being used?

Response: Again, those number would vary.

Posted: 10/22/2024

Question: Is there flexibility in the submission process to allow Contractors to present a customized bid price form that reflects our specific pricing structure which often results in price savings for our district partners? Our base price fee + a per-mile fee is the industry standard for small capacity sedan based transportation.

Response: We have already responded to this question. Please see the public solicitation.

Posted: 10/22/2024

Question: Will subcontracting be allowed if it’s approved by the school district and the primary Contractor oversees the subcontractor(s) to ensure compliance, performance, etc.? This is a common practice to help ensure all routes are covered and costs are as low as possible without jeopardizing safety.

Response: No

Posted: 10/22/2024

Question: The requirements for this RFP are primarily written for buses and are generally inapplicable to sedan based alternative transportation, would you be open to adjusting the transportation requirements to accommodate the use of small-capacity vehicles in place of traditional buses?

Response: Yes

Posted: 10/22/2024

Question: Can the district please provide historical and/or estimated information on the following: Monthly ridership Average number of riders per one-way trip Number of one-way trips per month Average mileage per one-way trip Total trip mileage per month

Response: Varies

Posted: 10/22/2024

Question: Can the district provide the estimated number of students who require transportation as part of the program? If the District’s needs are currently undefined, can the District provide the number of students that required similar transportation last year?

Response: The numbers would vary. We provide transportation in house.

Posted: 10/22/2024

Question: Can the District please provide the liquidated damages assessed historically over the past five years?

Response: That is not information readily available to my department.

Posted: 10/22/2024

Question: Can the district please confirm the current transportation provider and rate?

Response: our transportation is in house

Posted: 10/23/2024

Question: We understand that the RFP terms are an important component of the contract. We respectfully ask whether the district would consider allowing bidders to propose suggested rephrasing or exceptions to certain legal terms outlined in the RFP as part of their RFP response, provided these suggestions aim to maintain compliance while also ensuring mutual benefit.

Response: That is something that would need to be run by our legal counsel

Posted: 10/29/2024

Question: To proceed with our bid submission, please confirm the minimum number of students anticipated to require sedan-based transportation services?

Response: Unknown as the District has yet to make a determination if we want to have students transported via sedans