City of Beaufort Sealed Solicitation

Title: EMPLOYEE COMPENSATION STUDY

Deadline: 2/23/2021 2:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: Awarded

Solicitation Number: RFP 2021-113

Description:

The City of Beaufort is seeking proposals from professional consultants or consulting firms to conduct a City-wide Employee Compensation Study.

Pre-Bid Meeting Date: 2/8/2021 2:00 PM

Pre-Bid Meeting Details: A NON-MANDATORY PRE-PROPOSAL MEETING WILL BE HELD AT 2:00 PM, MONDAY, FEBRUARY 8, 2021 ALL POTENTIAL OFFERORS ARE ENCOURAGED TO ATTEND.

Documents:

Documents as of 1/21/2021
RFP 2021-113 Public Notice 1.13.pdf
RFP-2021-113 Employee Compensation Study RPF Final 1.21.pdf
Addition 1

Posted: 1/27/2021

Type of Addition: Addendum 1 PRE-BID ZOOM MEETING INFORMATION

Overview:


RFP 2021-113 eMPLOYEE COMPENSATION STUDY


Addendum 1


Pre-bid zoom meeting information


 


This Addendum No. 1 to RFP 2021-113 is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No.1, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.

A NON-MANDATORY PRE-PROPOSAL MEETING WILL BE HELD AT 2:00 PM, MONDAY, FEBRUARY 8, 2021 ALL POTENTIAL OFFERORS ARE ENCOURAGED TO ATTEND.

To Join the Zoom Meeting:
https://us02web.zoom.us/j/83179442789?pwd=VWkyT2ZidkJLYTdHbWtyZm5TYUF3Zz09

Meeting ID: 831 7944 2789
Passcode: 557852
One tap mobile
+13126266799,,83179442789#,,,,*557852# US (Chicago)
+19292056099,,83179442789#,,,,*557852# US (New York)

Dial by your location
        +1 312 626 6799 US (Chicago)
        +1 929 205 6099 US (New York)
        +1 301 715 8592 US (Washington DC)
        +1 346 248 7799 US (Houston)
        +1 669 900 6833 US (San Jose)
        +1 253 215 8782 US (Tacoma)
Meeting ID: 831 7944 2789
Passcode: 557852
Find your local number: https://us02web.zoom.us/u/keGeCCvchm



Pre-Bid Meeting Date: 2/8/2021 2:00 PM

Pre-Bid Meeting Details: To Join the Zoom Meeting: https://us02web.zoom.us/j/83179442789?pwd=VWkyT2ZidkJLYTdHbWtyZm5TYUF3Zz09

Solicitation #: RFP 2021-113 EMPLOYEE COMPENSATION STUDY

Documents:

Addition 2

Posted: 1/27/2021

Type of Addition: Addendum 2 BID OPENING ZOOM MEETING INFORMATION

Overview:

RFP 2021-113 eMPLOYEE COMPENSATION STUDY

Addendum 2

bid Opening zoom meeting information

 

This Addendum No. 2 to RFP 2021-113 is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No.2, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.

 

A PUBLIC BID OPENING MEETING WILL BE HELD AT 2:01 PM ET ON TUESDAY FEBRUARY 23, 2021.  ALL POTENTIAL OFFERORS ARE ENCOURAGED TO ATTEND.

Join Zoom Meeting
https://us02web.zoom.us/j/81177274084?pwd=WWJpUGM3b3ljV0UwRHp6OFJwaFRwdz09

Meeting ID: 811 7727 4084
Passcode: 836343
One tap mobile
+19292056099,,81177274084#,,,,*836343# US (New York)
+13017158592,,81177274084#,,,,*836343# US (Washington DC)

Dial by your location
        +1 929 205 6099 US (New York)
        +1 301 715 8592 US (Washington DC)
        +1 312 626 6799 US (Chicago)
        +1 669 900 6833 US (San Jose)
        +1 253 215 8782 US (Tacoma)
        +1 346 248 7799 US (Houston)
Meeting ID: 811 7727 4084
Passcode: 836343
Find your local number: https://us02web.zoom.us/u/keE4oZjNDb

Deadline: 2/23/2021 2:00 PM

Pre-Bid Meeting Details: Join Zoom Meeting https://us02web.zoom.us/j/81177274084?pwd=WWJpUGM3b3ljV0UwRHp6OFJwaFRwdz09

Solicitation #: RFP 2021-113 EMPLOYEE COMPENSATION STUDY

Documents:

Addition 3

Posted: 2/18/2021

Type of Addition: Addendum 3 Pre-Bid Questions and Answers

Overview:

City of Beaufort
RFP 2021-113
Employee Compensation Study
Addendum 3
Questions and Answers
1. When was the last time you had a Compensation and Classification study done?
2017
2. Did a consultant perform this study?
No, It was performed in-house by the Human Resource Director
3. Do you need Job Descriptions updated?
No
4. Do you need benefits reviewed as part of this study?
No
5. How many employees are being reviewed as part of this study?
About 175
6. Part Time employees should be included in this study?
We employee about 18 part-times persons, 1-2 admin folks, the rest split between the Fire Department and Police Department.
7. Will the City provide a preliminary list of job titles and classification to prospective bidders?
Yes.
8. How many job classifications / titles are associated with the number of employees?
Roughly 80.
9. Do you have a projected budget range for this project?
The RFP does not include a budget amount. The bid is competitive in nature, cost is a factor of proposal evaluation.
10. Do you have a projected timeline for this project?
As noted in the RFP, 60 days post contract completion.
11. Where can the required Price Summary Form be found?
The Price Summary Form referred to is simply your quote for the project.
12. Do you have an idea of your current turnover rate?
Turn-over rate is department dependent. Most of the turn-over happens in the Fire Department and Police Department and varies greatly from month to month.
2
13. Do you have current job descriptions for each position included in the study?
Yes
14. What is your current hiring practice when determining compensation? For example, some municipalities may add 5% to their minimum range.
Hiring practices and compensation are position dependent. Department heads adjust offers based on the qualifications.
15. I noted the project timeline for study completion is approximately 60 days. A typical classification and compensation study of this scope takes several months (to meet our service and quality protocols for final deliverables). If aggregate market information is available within 60 days of contract signature, does the City have timeline flexibility for the remaining project deliverables?
Yes, that can be discussed.
16. Does the City currently use a job evaluation system? If so, what system is it?
No job evaluation system is used at this time.
17. Where can the Small/Women-Owned/Minority Business Enterprise Form that the General Terms and Conditions specifics must be completed and attached be found?
The Small/Women-Owned/Minority Business Enterprise Form is included on the City website, General Terms and Conditions, page 10. Cityofbeaufort.org/166/General-Terms-Conditions, page 10. City of Beaufort
RFP 2021-113
Employee Compensation Study
Addendum 3
Questions and Answers
1. When was the last time you had a Compensation and Classification study done?
2017
2. Did a consultant perform this study?
No, It was performed in-house by the Human Resource Director
3. Do you need Job Descriptions updated?
No
4. Do you need benefits reviewed as part of this study?
No
5. How many employees are being reviewed as part of this study?
About 175
6. Part Time employees should be included in this study?
We employee about 18 part-times persons, 1-2 admin folks, the rest split between the Fire Department and Police Department.
7. Will the City provide a preliminary list of job titles and classification to prospective bidders?
Yes.
8. How many job classifications / titles are associated with the number of employees?
Roughly 80.
9. Do you have a projected budget range for this project?
The RFP does not include a budget amount. The bid is competitive in nature, cost is a factor of proposal evaluation.
10. Do you have a projected timeline for this project?
As noted in the RFP, 60 days post contract completion.
11. Where can the required Price Summary Form be found?
The Price Summary Form referred to is simply your quote for the project.
12. Do you have an idea of your current turnover rate?
Turn-over rate is department dependent. Most of the turn-over happens in the Fire Department and Police Department and varies greatly from month to month.
2
13. Do you have current job descriptions for each position included in the study?
Yes
14. What is your current hiring practice when determining compensation? For example, some municipalities may add 5% to their minimum range.
Hiring practices and compensation are position dependent. Department heads adjust offers based on the qualifications.
15. I noted the project timeline for study completion is approximately 60 days. A typical classification and compensation study of this scope takes several months (to meet our service and quality protocols for final deliverables). If aggregate market information is available within 60 days of contract signature, does the City have timeline flexibility for the remaining project deliverables?
Yes, that can be discussed.
16. Does the City currently use a job evaluation system? If so, what system is it?
No job evaluation system is used at this time.
17. Where can the Small/Women-Owned/Minority Business Enterprise Form that the General Terms and Conditions specifics must be completed and attached be found?
The Small/Women-Owned/Minority Business Enterprise Form is included on the City website, General Terms and Conditions, page 10. Cityofbeaufort.org/166/General-Terms-Conditions, page 10.

Documents:

Addition 4

Posted: 4/16/2021

Type of Addition: In Review

Addition 5

Posted: 4/23/2021

Type of Addition: Award Information

Overview: The contract has been awarded to Evergreen Solutions, LLC.

Posted: 1/27/2021

Type of Addition: Addendum 1 PRE-BID ZOOM MEETING INFORMATION

Overview:


RFP 2021-113 eMPLOYEE COMPENSATION STUDY


Addendum 1


Pre-bid zoom meeting information


 


This Addendum No. 1 to RFP 2021-113 is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No.1, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.

A NON-MANDATORY PRE-PROPOSAL MEETING WILL BE HELD AT 2:00 PM, MONDAY, FEBRUARY 8, 2021 ALL POTENTIAL OFFERORS ARE ENCOURAGED TO ATTEND.

To Join the Zoom Meeting:
https://us02web.zoom.us/j/83179442789?pwd=VWkyT2ZidkJLYTdHbWtyZm5TYUF3Zz09

Meeting ID: 831 7944 2789
Passcode: 557852
One tap mobile
+13126266799,,83179442789#,,,,*557852# US (Chicago)
+19292056099,,83179442789#,,,,*557852# US (New York)

Dial by your location
        +1 312 626 6799 US (Chicago)
        +1 929 205 6099 US (New York)
        +1 301 715 8592 US (Washington DC)
        +1 346 248 7799 US (Houston)
        +1 669 900 6833 US (San Jose)
        +1 253 215 8782 US (Tacoma)
Meeting ID: 831 7944 2789
Passcode: 557852
Find your local number: https://us02web.zoom.us/u/keGeCCvchm



Pre-Bid Meeting Date: 2/8/2021 2:00 PM

Pre-Bid Meeting Details: To Join the Zoom Meeting: https://us02web.zoom.us/j/83179442789?pwd=VWkyT2ZidkJLYTdHbWtyZm5TYUF3Zz09

Solicitation #: RFP 2021-113 EMPLOYEE COMPENSATION STUDY

Documents:

Posted: 1/27/2021

Type of Addition: Addendum 2 BID OPENING ZOOM MEETING INFORMATION

Overview:

RFP 2021-113 eMPLOYEE COMPENSATION STUDY

Addendum 2

bid Opening zoom meeting information

 

This Addendum No. 2 to RFP 2021-113 is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No.2, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.

 

A PUBLIC BID OPENING MEETING WILL BE HELD AT 2:01 PM ET ON TUESDAY FEBRUARY 23, 2021.  ALL POTENTIAL OFFERORS ARE ENCOURAGED TO ATTEND.

Join Zoom Meeting
https://us02web.zoom.us/j/81177274084?pwd=WWJpUGM3b3ljV0UwRHp6OFJwaFRwdz09

Meeting ID: 811 7727 4084
Passcode: 836343
One tap mobile
+19292056099,,81177274084#,,,,*836343# US (New York)
+13017158592,,81177274084#,,,,*836343# US (Washington DC)

Dial by your location
        +1 929 205 6099 US (New York)
        +1 301 715 8592 US (Washington DC)
        +1 312 626 6799 US (Chicago)
        +1 669 900 6833 US (San Jose)
        +1 253 215 8782 US (Tacoma)
        +1 346 248 7799 US (Houston)
Meeting ID: 811 7727 4084
Passcode: 836343
Find your local number: https://us02web.zoom.us/u/keE4oZjNDb

Deadline: 2/23/2021 2:00 PM

Pre-Bid Meeting Details: Join Zoom Meeting https://us02web.zoom.us/j/81177274084?pwd=WWJpUGM3b3ljV0UwRHp6OFJwaFRwdz09

Solicitation #: RFP 2021-113 EMPLOYEE COMPENSATION STUDY

Documents:

Posted: 2/18/2021

Type of Addition: Addendum 3 Pre-Bid Questions and Answers

Overview:

City of Beaufort
RFP 2021-113
Employee Compensation Study
Addendum 3
Questions and Answers
1. When was the last time you had a Compensation and Classification study done?
2017
2. Did a consultant perform this study?
No, It was performed in-house by the Human Resource Director
3. Do you need Job Descriptions updated?
No
4. Do you need benefits reviewed as part of this study?
No
5. How many employees are being reviewed as part of this study?
About 175
6. Part Time employees should be included in this study?
We employee about 18 part-times persons, 1-2 admin folks, the rest split between the Fire Department and Police Department.
7. Will the City provide a preliminary list of job titles and classification to prospective bidders?
Yes.
8. How many job classifications / titles are associated with the number of employees?
Roughly 80.
9. Do you have a projected budget range for this project?
The RFP does not include a budget amount. The bid is competitive in nature, cost is a factor of proposal evaluation.
10. Do you have a projected timeline for this project?
As noted in the RFP, 60 days post contract completion.
11. Where can the required Price Summary Form be found?
The Price Summary Form referred to is simply your quote for the project.
12. Do you have an idea of your current turnover rate?
Turn-over rate is department dependent. Most of the turn-over happens in the Fire Department and Police Department and varies greatly from month to month.
2
13. Do you have current job descriptions for each position included in the study?
Yes
14. What is your current hiring practice when determining compensation? For example, some municipalities may add 5% to their minimum range.
Hiring practices and compensation are position dependent. Department heads adjust offers based on the qualifications.
15. I noted the project timeline for study completion is approximately 60 days. A typical classification and compensation study of this scope takes several months (to meet our service and quality protocols for final deliverables). If aggregate market information is available within 60 days of contract signature, does the City have timeline flexibility for the remaining project deliverables?
Yes, that can be discussed.
16. Does the City currently use a job evaluation system? If so, what system is it?
No job evaluation system is used at this time.
17. Where can the Small/Women-Owned/Minority Business Enterprise Form that the General Terms and Conditions specifics must be completed and attached be found?
The Small/Women-Owned/Minority Business Enterprise Form is included on the City website, General Terms and Conditions, page 10. Cityofbeaufort.org/166/General-Terms-Conditions, page 10. City of Beaufort
RFP 2021-113
Employee Compensation Study
Addendum 3
Questions and Answers
1. When was the last time you had a Compensation and Classification study done?
2017
2. Did a consultant perform this study?
No, It was performed in-house by the Human Resource Director
3. Do you need Job Descriptions updated?
No
4. Do you need benefits reviewed as part of this study?
No
5. How many employees are being reviewed as part of this study?
About 175
6. Part Time employees should be included in this study?
We employee about 18 part-times persons, 1-2 admin folks, the rest split between the Fire Department and Police Department.
7. Will the City provide a preliminary list of job titles and classification to prospective bidders?
Yes.
8. How many job classifications / titles are associated with the number of employees?
Roughly 80.
9. Do you have a projected budget range for this project?
The RFP does not include a budget amount. The bid is competitive in nature, cost is a factor of proposal evaluation.
10. Do you have a projected timeline for this project?
As noted in the RFP, 60 days post contract completion.
11. Where can the required Price Summary Form be found?
The Price Summary Form referred to is simply your quote for the project.
12. Do you have an idea of your current turnover rate?
Turn-over rate is department dependent. Most of the turn-over happens in the Fire Department and Police Department and varies greatly from month to month.
2
13. Do you have current job descriptions for each position included in the study?
Yes
14. What is your current hiring practice when determining compensation? For example, some municipalities may add 5% to their minimum range.
Hiring practices and compensation are position dependent. Department heads adjust offers based on the qualifications.
15. I noted the project timeline for study completion is approximately 60 days. A typical classification and compensation study of this scope takes several months (to meet our service and quality protocols for final deliverables). If aggregate market information is available within 60 days of contract signature, does the City have timeline flexibility for the remaining project deliverables?
Yes, that can be discussed.
16. Does the City currently use a job evaluation system? If so, what system is it?
No job evaluation system is used at this time.
17. Where can the Small/Women-Owned/Minority Business Enterprise Form that the General Terms and Conditions specifics must be completed and attached be found?
The Small/Women-Owned/Minority Business Enterprise Form is included on the City website, General Terms and Conditions, page 10. Cityofbeaufort.org/166/General-Terms-Conditions, page 10.

Documents:

Posted: 4/16/2021

Type of Addition: In Review

Posted: 4/23/2021

Type of Addition: Award Information

Overview: The contract has been awarded to Evergreen Solutions, LLC.