Addition 2

Posted: 3/6/2025

Type of Addition: ADDENDUM 2: QUESTIONS & ANSWERS

Overview: This Addendum No. 2 to RFP 2025-111 is issued by the City of Beaufort Finance Department. Except as modified by this addendum, all areas of the RFP not specifically mentioned in or affected by this addendum, shall remain unchanged.

1. Are designs required? Yes, the purpose of this RFP is for qualified master planners and landscape architects to submit design ideas based on the scope of services described on pages 4-6 of the RFP.
2. Are there any ideas yet? See the scope of work, pages 4-6 of the RFP.
3. What is the process of submitting additional questions? Submit all question by email to procurement@cityofbeaufort.org.
4. What is the anticipated timeline for interviews of the proposer(s) with the highest evaluation scores? The selection committee will likely schedule interviews with the highest ranked proposers in early April.
5. Will the contractor or workers on this project be required to be minority owned businesses or individuals? As stated on page 3 of the RFP, the City adopts the State of South Carolina goal for participation of minority/women owned business enterprises (M/WBEs) of 10% of annual controllable procurement expenditures. However, a specific expectation has not been set for the RFP.
6. What is the expected date to begin construction? There is no expected construction start date at this time. As stated on page 5 of the RFP, “Submissions can be made on the design-only portion of this project or both design and build”. Design and build proposals may include a proposed start date for construction.
7. Is there a designated construction budget? There is no set budget yet for this project.
8. What is the anticipated project timeframe/start date? See question 6.
9. The RFP mentions on p5 that submissions may be for either Design or for Design and Build; would you please clarify this, and let us know if there are two RFPs? If a design-only is accepted than a separate Invitation for Bid (IFB) will be issued.
10. Has a Phase 1 environmental assessment been conducted on this site? Is it a designated brownfield? Has a site survey been conducted? No.
11. The transmittal letter and the summary of proposal (p8) have the same content requirement “Prepare and executive summary stating the respondent’s understanding of the scope of services and opinion as to why the respondent’s firm should be chosen. Include any general information the firm wishes the City to consider about the QS”. In which section should we put this information in our response? Summary of proposal.
12. Has a budget been established? No.
13. Do you have any site environment information available. No
14. Is there a site survey available? No
15. How do they intend to use the ceremonial space. Commemorative events. What size of gathering is anticipated? 100 or more persons.
16. What expectations does the City/Stakeholders have regarding the expertise of the design team? (i.e. Engineering (structural, Civil, MEP) grant writer, architect, historian, graphic designer, museum exhibit designer). See pages 4-5 for the RFP responses that the City will be most interested in.
17. The Request for Services reads more like an RFQ, rather than an RFP. We cannot find a requirement for a price submittal. Does the city want pricing included in the submission? Pricing for the design and/or build should be included in the response.
18. If the bidder is only to provide Design, what will the nature of the relationship with the builder and construction phase be handled? Will the design team assist in the selection of the builder? Yes.
19. Will the design team review bids and provide language/exhibits for bid addendums? Yes.
20. What would be the involvement of the design team be during construction? The design team will be involved in the selection of the builder and oversight of the construction.
21. Will the design team be responsible for change orders during construction? No.
22. What authority does the design team have for minor on-site changes during construction as needed to address on-site conditions? Change orders will be managed by the City’s Director of Capital Improvements with input from the design team.
23. What authority will the construction team be allowed to have to change the design in field? Design changes will be managed by the City’s Director of Capital Improvements with input from the design team.

24. Does the City intend to include public input on this project? Yes.
25. Does the City intend to include City leader input on this project, outside of the typical public permitting process? Yes.
26. Will the design of the project be reviewed/ coordinated with Public Works/ Maintenance? Yes.
27. What are the expectations for any post-construction or warranty services? (i.e. warranty walk-through and replacement oversight, as-built survey, etc.) As-built survey’s and post construction walk-throughs will be conducted.
28. Does the City intend to complete the construction build as a single installation or in phases? Dependent upon the final design and funding.
29. Will there be limits to working and delivery days/ times? If so, what will those be? Work and delivery days are to conform to City code.
30. How does the City address delays that are beyond the control of the Design and Build Team (i.e. Acts of God, weather, government shutdowns, outside agency approval)? As stated in the City Finance Dept. General Terms and Conditions: FORCE MAJEURE The successful vendor shall not be held responsible for failure to perform the duties and responsibilities imposed by the contract due to legal strikes, fires, riots, rebellions, and acts of God beyond the control of the consultant, unless otherwise specified in the contract.
31. What historical artifacts, records, documents does the City possess that may be incorporated into this museum? There is a collection of documents associated with the history of this event.
32. Are there any known issues (flooding, archeological finds, property disputes, etc.) associated with the property? The property borders along the Battery Creek marsh front.
33. Does the property have utilities available on the property (water, sewer, electricity, internet, telephone)? Although the site is currently vacant, there are existing utilities from prior businesses that have been disconnected. Utility connections necessary for the park will need to be included in the building plans.
34. Who will be responsible for maintaining the property after construction? Will the City provide this service? Or will it be contracted? The city intends to maintain the property.
35. How will the payment schedule be coordinated? What is the typical time from the time an invoice is received to when payment is issued from the City? Invoices received by Friday are usually paid by the following Thursday.
36. Will there be a single point of contact from the City for this Project? What will be the responsibilities for the point of contact? Will this person be available for meetings during the design and build, approve change orders and payments, make decisions regarding the design and build components of the project? The City’s Director of Capital Projects will be the point person to schedule meetings, represent the stakeholder group regarding design and build components and approve change orders and payments.
37. Under submission requirements, I.b.v., there is an abbreviation “QS”, what does this mean? “qualified submitter”.
38. Who will be responsible for monitoring costs during construction? Director of Capital Projects
39. What expectations does the City have regarding project status reports? Weekly meetings and written status reports.
40. Any fees required for permitting, will those be paid directly by the City, or will the bidder be responsible for this and request reimbursement? The City will waive all permit fees.
41. May the bidder also provide General Terms and Conditions for consideration? Yes.
42. What financial and resource commitment is the City willing to commit towards the completion of this project? Or should it be anticipated that most of the funding for this project will be derived from outside sources? Funding will be a combination of City and grant awarded funds.
43. Will there be an opportunity to ask follow up questions? The opportunity for follow-up questions will be provided for the top ranked submitters during scheduled interviews.

All Bidders shall acknowledge receipt and acceptance of this addendum by signing in the space provided in the RFP Signature Page. Bids submitted without this Addendum may be considered non-responsive.

Documents:

• ADDENDUM_2_Q_A_RFP_2025_111_1ST_SC_VOLUNTEERS_of_AFRICAN_DESCENT_PARK.pdf