City of Beaufort Sealed Solicitation
Title: RFP 2023-108 Citywide VoIP Phone System
Deadline: 6/23/2023 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 2023-108
Description: The City of Beaufort is seeking proposals from qualified vendors to provide a cloud‐hosted Voice over Internet Protocol (VoIP) phone system to support City of Beaufort facilities. Any on site solutions offered will not be acknowledged. These services will be provided to the following City of Beaufort facilities: City Hall, Police and Court and Legal Building, Duke Street Police Substation, Fire Department Headquarters, Fire Stations 2‐4, Downtown Operations & Beaufort Digital Corridor Building, and Public Works Buildings.
Pre-Bid Meeting Date: 6/2/2023 9:00 AM
Pre-Bid Meeting Details: An optional pre‐bid meeting and site walk‐through will be held on June 2, 2023, from 9:00 AM to 12:00 PM by appointment only. Please contact City of Beaufort Procurement Agent Kay McIntyre at 843‐525‐7079 kmcintyre@cityofbeaufort.org to make an appointment.
Documents:
| Documents as of 5/25/2023 |
|---|
| Public Notice RFP 2023-108 - 5.25.23.pdf |
| RFP 2023-108 Citywide VOIP Phone System - V8 Update 5.25.23.pdf |
Addition 1
Posted: 6/7/2023
Type of Addition: Addendum #1 PRE-BID MEETING, LANGUAGE CHANGES, AND NETWORK MAP
Overview: This Addendum No. 1 to RFP 2023‐108 CITYWIDE VOIP PHONE SYSTEM is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 1, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.
Solicitation #: 2023-108
Documents:
Addition 2
Posted: 6/16/2023
Type of Addition: Addendum #2 HEADSET NUMBERS, CERTIFICATION OF COMPLIANCE – SC ILLEGAL IMMIGRATION REFORM, AND NON‐RESIDENT TAXPAYER AFFIDAVIT
Overview: This Addendum No. 2 to RFP 2023‐108 CITYWIDE VOIP PHONE SYSTEM is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 2, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.
Regarding numbers of headsets needed to be provided for the City, ten headsets will be needed. One for the Fire Department, three for Downtown Operations, four for the Court department, one for City Hall, and one for the Police Department. Copies of the requested Certification of Compliance with the SC Illegal Immigration Reform Act as well as Non‐Resident Taxpayer Affidavit are attached on the following page.
All Bidders shall acknowledge receipt and acceptance of this Addendum No. 2 by signing in the space provided in the RFP Signature Page. Bids submitted without this Addendum may be considered non‐responsive.
Documents:
Addition 3
Posted: 6/16/2023
Type of Addition: Q&A RFP 2023-108 Citywide VoIP Phone System
Overview: Attached below is the Questions and Answers document for RFP 2023-108 Citywide VoIP Phone System.
Documents:
Addition 4
Posted: 6/22/2023
Type of Addition: Public Bid Opening
Overview: Bid Opening: A Public Bid Opening will be held via Zoom at 2:01 P.M. ET on June 23, 2023.
Time: Jun 23, 2023 02:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
Bid Opening Zoom Link
https://us05web.zoom.us/j/87410486652?pwd=YWhsODhid2Y4THhSWjdaWE9TRTNtQT09
Meeting ID: 874 1048 6652
Passcode: BID108
Deadline: 6/23/2023 2:00 PM
Solicitation #: 2023-108
Addition 5
Posted: 6/23/2023
Type of Addition: BID TABULATION
Overview:
Documents:
Addition 6
Posted: 1/12/2024
Type of Addition: Award Information
Overview: Contract has been awarded to Converged Networks.
Posted: 6/7/2023
Type of Addition: Addendum #1 PRE-BID MEETING, LANGUAGE CHANGES, AND NETWORK MAP
Overview: This Addendum No. 1 to RFP 2023‐108 CITYWIDE VOIP PHONE SYSTEM is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 1, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.
Solicitation #: 2023-108
Documents:
Posted: 6/16/2023
Type of Addition: Addendum #2 HEADSET NUMBERS, CERTIFICATION OF COMPLIANCE – SC ILLEGAL IMMIGRATION REFORM, AND NON‐RESIDENT TAXPAYER AFFIDAVIT
Overview: This Addendum No. 2 to RFP 2023‐108 CITYWIDE VOIP PHONE SYSTEM is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 2, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.
Regarding numbers of headsets needed to be provided for the City, ten headsets will be needed. One for the Fire Department, three for Downtown Operations, four for the Court department, one for City Hall, and one for the Police Department. Copies of the requested Certification of Compliance with the SC Illegal Immigration Reform Act as well as Non‐Resident Taxpayer Affidavit are attached on the following page.
All Bidders shall acknowledge receipt and acceptance of this Addendum No. 2 by signing in the space provided in the RFP Signature Page. Bids submitted without this Addendum may be considered non‐responsive.
Documents:
Posted: 6/16/2023
Type of Addition: Q&A RFP 2023-108 Citywide VoIP Phone System
Overview: Attached below is the Questions and Answers document for RFP 2023-108 Citywide VoIP Phone System.
Documents:
Posted: 6/22/2023
Type of Addition: Public Bid Opening
Overview: Bid Opening: A Public Bid Opening will be held via Zoom at 2:01 P.M. ET on June 23, 2023.
Time: Jun 23, 2023 02:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
Bid Opening Zoom Link
https://us05web.zoom.us/j/87410486652?pwd=YWhsODhid2Y4THhSWjdaWE9TRTNtQT09
Meeting ID: 874 1048 6652
Passcode: BID108
Deadline: 6/23/2023 2:00 PM
Solicitation #: 2023-108
Posted: 6/23/2023
Type of Addition: BID TABULATION
Overview:
Documents:
Posted: 1/12/2024
Type of Addition: Award Information
Overview: Contract has been awarded to Converged Networks.