Title: Radio Console Software and Equipment Upgrade

Deadline: 8/24/2021 1:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Awarded

Description:

Request for Proposals (RFP)

Radio Console Software and Equipment Upgrade

Submission deadline: 1:00 pm Tuesday, August 24, 2021

Additional information may be obtained by calling or emailing Dena Popp, Barton County 911 Director, at (620) 793-1920 or dpopp@bartoncounty.org. Questions will be answered within two (2) business days via email, with a return reply acknowledging receipt of the email requested. Questions and answers will be shared with all bidders.

Introduction

Barton County Communications 911 (Owner) invites proposals for purchasing, installing, maintaining, and providing a warranty for a fully integrated new IP-based, 4-position dispatch console (Motorola MCC 7500E or an equal product) with the full network interface in the Communications/911 Center, located at 1300 Stone St in Great Bend.  

This expenditure could be supported, in whole or in part, by the Coronavirus State and Local Fiscal Recovery Funds, awarded to Barton County by the U.S. Department of Treasury.

Submission Procedure

Vendors may receive electronic notifications and submit bids online through Vendor Registry, a link found under the Procurement tab at www.bartoncounty.org. Bids should be submitted no later than 1:00 pm, August 25, 2021.

Bids may also be submitted via U.S. mail or courier to Barton County Clerk, 1400 Main Street, Room 202, Great Bend, KS 67530.

Proposals must state that they are valid for a period of at least one hundred eighty days (180) days from the closing deadline.  Barton County will not consider any bid not prepared and/or not submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. Bids submitted after the closing date and time will be returned to the bidder unopened. No bidder may withdraw a bid within sixty (60) days after the actual date of the opening thereof.

Modification of Bids

Modifications to bids already submitted will be allowed if submitted in writing prior to the time fixed in the Request for Proposals. Modifications shall be submitted as such and shall not reveal the total amount of either the original or revised bids.

Scope of Work

Proposals, together with letters of transmittal, should include the following information:

·         The name and contact information of the person in your firm who would be the official contact for any contractual relationship

·         A project bid includes but is not limited to: the scope of work, product list, itemized costs, detailed warranty information, approximate hours to complete the job, and project timeline

·         Certificate of Insurance for the bidder

·         Affidavit of exempt status under worker’s compensation act, should bidder not maintain workers compensation insurance

Specifications

The successful bidder shall purchase, install, maintain, and provide a warranty for a fully integrated new IP-based, 4-position dispatch console (Motorola MCC 7500E or an equal product) with full network interface located at 1300 Stone St, Great Bend KS 67530 for the first three years after installation.

Specifications are as follows:

·         Purchase, install, maintain, and provide warranty an IP-based dispatch console, with four dispatch positions, a full network interface including radio software, licenses, equipment, supports, and services that will interface to the Kansas Statewide Interoperable Communication System.  It must be able to operate as a permanent, backup, or mobile solution, with full console functionality connecting responders to voice, text, and tone communication.

·         Site must maintain complete functionality during installation as the agency is an emergency service provider. Noise levels must remain low to allow the agency to hear current radio and telephone functionality.

·         Site must be cleaned and debris-free when the project is complete.

·         Proposal must include the current year of warranty and maintenance for at least two additional  years

Timeline

Installation is to be completed by December 1, 2021, unless equipment has not arrived. Then an extension will be granted.

Barton County reserves the right to reject any and all proposals and to award in the best interests of the County.   Barton County will award contracts only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. 

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