Dorchester County Sealed Solicitation
Title: Facilities General Condition Assessment
Deadline: 9/9/2022 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Cancelled
Solicitation Number: RFP 2023-10
Description: Dorchester County wishes to assess the general condition of its most prominent buildings and explore the potential for major repair costs in the near future (listed in Appendix A to this document). The purpose of the assessment is to provide comprehensive documentation and analysis of the City’s existing built facilities that will be utilized for prioritizing capital improvements and maintenance requirements. The evaluations shall provide objective, analytical findings and recommendations that optimally meet the identified needs; producing both a physical plan of action as well as the basis of an estimated, recommended budget, to satisfy those needs.
Documents:
| Documents as of 8/11/2022 |
|---|
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PLANHOLDERS:
| Date | Company Name |
|---|---|
| 8/10/2022 11:02:20 PM | Universal Engineering Sciences |
| 8/11/2022 2:15:44 AM | IMS |
| 8/11/2022 6:00:02 AM | Alliance Consulting Engineers, Inc. |
| 8/11/2022 9:55:24 AM | McMillan Pazdan Smith Architecture |
| 8/11/2022 11:17:55 AM | F&ME Consultants, Inc. |
| 8/11/2022 11:37:01 AM | CBRE, Inc |
| 8/11/2022 1:23:53 PM | HDR |
| 8/11/2022 1:32:22 PM | CHA Consulting, Inc. |
| 8/11/2022 1:33:32 PM | Clean Masters |
| 8/11/2022 1:35:18 PM | Moseley Architects |
| 8/11/2022 1:39:35 PM | GEL Engineering |
| 8/11/2022 2:15:46 PM | CEMS Engineering | Architecture |
| 8/11/2022 7:10:28 PM | Dorchester County |
| 8/12/2022 7:11:55 AM | Nova Engineering |
| 8/12/2022 8:13:37 AM | ESP Associates, Inc. |
| 8/12/2022 10:22:50 AM | North America Procurement Council, Inc. PBC |
| 8/12/2022 12:04:12 PM | Terracon |
| 8/12/2022 12:17:05 PM | Terracon Consultants, Inc. |
| 8/12/2022 4:01:05 PM | ameresco |
| 8/15/2022 9:38:20 AM | Turner & Townsend Heery, LLC |
| 8/15/2022 1:50:46 PM | ALL Environmental, Inc. |
| 8/16/2022 7:46:56 AM | Facility Engineering Associates, P.C. |
| 8/22/2022 2:51:49 PM | Justice Planning Associates, Inc. |
| 8/24/2022 3:00:31 PM | JA&E Veterans Support Center |
| 8/26/2022 9:50:16 AM | Jacobs |
| 8/29/2022 8:27:28 AM | Axias |
| 8/29/2022 9:04:43 AM | Creech & Associates |
| 8/29/2022 9:28:18 AM | McSweeney Engineers |
| 8/29/2022 11:34:15 AM | envirobidnet |
| 8/29/2022 11:54:08 AM | ConstructConnect |
| 8/29/2022 2:29:57 PM | SUMMIT ELT, PC |
| 8/29/2022 4:56:06 PM | Deltek |
| 9/6/2022 4:55:39 PM | ATC Associates of NC, PC |
| 9/7/2022 11:08:35 AM | ECS Southeast |
| 9/7/2022 1:31:02 PM | Bureau Veritas Technical Assessments LLC |
| 9/7/2022 1:58:55 PM | Creech & Associates |
| 9/9/2022 12:05:03 PM | Johnson, Laschober & Associates, P.C. |
| 9/16/2022 10:04:26 AM | CBRE |
| 9/29/2022 10:22:49 AM | Gordian |
| 2/6/2023 1:00:24 PM | ISES Corporation |
| 2/7/2023 11:44:51 PM | IMS |
Addition 2
Posted: 8/22/2022
Type of Addition: Addendum #1
Overview: To replace Appendix A with revised.
Solicitation #: RFP 2023-10
Documents:
Addition 3
Posted: 8/29/2022
Type of Addition: Addendum #2
Overview: Question Responses
Documents:
Addition 4
Posted: 10/31/2022
Type of Addition: Cancellation Information
Overview: Cancelled due to all responsive bids received were over budget.
Documents:
Question 1
Posted: 8/11/2022
Question: Good morning, I am writing to request a copy of Appendix A. Thank you!
Response: Appendix A has been posted. Please refer to the Addendum section.
Question 2
Posted: 8/15/2022
Question: Page 2, Item 2- What are the County’s expectations on timeline for this project?
Response: 3-6 months from survey to County receipt of the report.
Question 3
Posted: 8/15/2022
Question: Page 2, Item 9 – Please describe the expectations of “janitorial maintenance needs”. Janitorial/custodial issues are typically not included in an FCA.
Response: This can be removed.
Question 4
Posted: 8/15/2022
Question: Page 4 and 5, Section Two, Items 4, 5, and 6 – These items do not apply to an FCA or a professional service consultant. Please advise.
Response: These items can be removed.
Question 5
Posted: 8/15/2022
Question: Page 7, Section Three, Items 4 and 7 – These items do not apply to an FCA. Please advise.
Response: This is a one-time assessment and permits or special licenses are required for this project.
Question 6
Posted: 8/15/2022
Question: Page 12, Section Four, Item 13.2 – Professional Consulting Services are not subject to Sales/Use taxes. We respectfully request this be stricken.
Response: I believe this can be stricken since I feel like it falls in the category as labor.
Question 7
Posted: 8/19/2022
Question: Proposal Format Section, Item 4A: we assume the reference to recreational equipment is an error; can this sentence be corrected to reflect the County's intentions?
Response: A climbing wall is scheduled to be placed at Ashley River Park in the future, but we don’t have anything to be assessed at this time.
Question 8
Posted: 8/19/2022
Question: Proposal Format Section, Item 6: we assume this is an error, can this sentence be corrected to reflect the County's intentions?
Response: Item 6 can be removed.
Question 9
Posted: 8/19/2022
Question: Proposal Format Section, Item 5B: We do not operate any facilities with customers, we occupy commercial office space with employees only. Are you instead interested in our EMR data and history?
Response: Yes
Question 10
Posted: 8/19/2022
Question: Is there a preferred fee/price sheet for the proposers to use? Does the County prefer a lump sum fee, or an itemized fee per building? In which section of the proposal should the proposer include the pricing?
Response: Lump Sum Fee
Question 11
Posted: 8/19/2022
Question: Section One Specifications, No. 9: Is the County seeking efficiencies from a utility/resource standpoint or from a labor standpoint?
Response: Utility/Resource Standpoint
Question 12
Posted: 8/19/2022
Question: Section One Specifications, No. 10: The request to reconfigure the County's F&G Department's employee and leadership structure requires a very different expertise than assessing the facilities. Will the County consider separating this item into a separate RFP?
Response: No 10 can be removed.
Question 13
Posted: 8/19/2022
Question: RFP, Section 1, SOW Items 9 and 10: SOW item 9 includes evaluation of facilities maintenance needs. SOW item 10 includes evaluation of facilities and grounds personnel needs. Both these SOW items are outside the expertise of architecture/engineering (A/E) firms. Request deleting SOW items 9 and 10 from the project requirements.
Response: Item 9 is good as it is. Number 10 can be removed.
Question 14
Posted: 8/19/2022
Question: RFP, Section 1, Contractor’s Costs: Second paragraph on Page 3 of 35 states that in the event the County is dissatisfied with the progress or performance of the services, the contractor will have five (5) business days to remedy the matters complained before being deemed in default of contract. Request this statement be deleted or the timeframe to remedy complaints be increased.
Response: 10 Days
Question 15
Posted: 8/19/2022
Question: RFP, Section 3, Item 4: Term of Agreement states that the initial term of contract shall be one (1) year, with a County option to renew for up to 4 additional 1-year terms, until the completion of services. Is the SOW stated in Section 1 to be completed within the one (1) year of the initial term? What is the intent of the additional (optional) terms. Please clarify intent.
Response: The SOW is expected to be completed within (1) year. Additional optional terms can be removed.
Question 16
Posted: 8/26/2022
Question: The RFP states that reports shall adhere to ASTM E2018-08. This standard was updated in 2015 (ASTM E2018-15). Does the County want reports to meet the current standard, or are there particular aspects of the old standard that are desired?
Response: The current standard is okay.
Posted: 8/22/2022
Type of Addition: Addendum #1
Overview: To replace Appendix A with revised.
Solicitation #: RFP 2023-10
Documents:
Posted: 8/29/2022
Type of Addition: Addendum #2
Overview: Question Responses
Documents:
Posted: 10/31/2022
Type of Addition: Cancellation Information
Overview: Cancelled due to all responsive bids received were over budget.
Documents:
Posted: 8/11/2022
Question: Good morning, I am writing to request a copy of Appendix A. Thank you!
Response: Appendix A has been posted. Please refer to the Addendum section.
Posted: 8/15/2022
Question: Page 2, Item 2- What are the County’s expectations on timeline for this project?
Response: 3-6 months from survey to County receipt of the report.
Posted: 8/15/2022
Question: Page 2, Item 9 – Please describe the expectations of “janitorial maintenance needs”. Janitorial/custodial issues are typically not included in an FCA.
Response: This can be removed.
Posted: 8/15/2022
Question: Page 4 and 5, Section Two, Items 4, 5, and 6 – These items do not apply to an FCA or a professional service consultant. Please advise.
Response: These items can be removed.
Posted: 8/15/2022
Question: Page 7, Section Three, Items 4 and 7 – These items do not apply to an FCA. Please advise.
Response: This is a one-time assessment and permits or special licenses are required for this project.
Posted: 8/15/2022
Question: Page 12, Section Four, Item 13.2 – Professional Consulting Services are not subject to Sales/Use taxes. We respectfully request this be stricken.
Response: I believe this can be stricken since I feel like it falls in the category as labor.
Posted: 8/19/2022
Question: Proposal Format Section, Item 4A: we assume the reference to recreational equipment is an error; can this sentence be corrected to reflect the County's intentions?
Response: A climbing wall is scheduled to be placed at Ashley River Park in the future, but we don’t have anything to be assessed at this time.
Posted: 8/19/2022
Question: Proposal Format Section, Item 6: we assume this is an error, can this sentence be corrected to reflect the County's intentions?
Response: Item 6 can be removed.
Posted: 8/19/2022
Question: Proposal Format Section, Item 5B: We do not operate any facilities with customers, we occupy commercial office space with employees only. Are you instead interested in our EMR data and history?
Response: Yes
Posted: 8/19/2022
Question: Is there a preferred fee/price sheet for the proposers to use? Does the County prefer a lump sum fee, or an itemized fee per building? In which section of the proposal should the proposer include the pricing?
Response: Lump Sum Fee
Posted: 8/19/2022
Question: Section One Specifications, No. 9: Is the County seeking efficiencies from a utility/resource standpoint or from a labor standpoint?
Response: Utility/Resource Standpoint
Posted: 8/19/2022
Question: Section One Specifications, No. 10: The request to reconfigure the County's F&G Department's employee and leadership structure requires a very different expertise than assessing the facilities. Will the County consider separating this item into a separate RFP?
Response: No 10 can be removed.
Posted: 8/19/2022
Question: RFP, Section 1, SOW Items 9 and 10: SOW item 9 includes evaluation of facilities maintenance needs. SOW item 10 includes evaluation of facilities and grounds personnel needs. Both these SOW items are outside the expertise of architecture/engineering (A/E) firms. Request deleting SOW items 9 and 10 from the project requirements.
Response: Item 9 is good as it is. Number 10 can be removed.
Posted: 8/19/2022
Question: RFP, Section 1, Contractor’s Costs: Second paragraph on Page 3 of 35 states that in the event the County is dissatisfied with the progress or performance of the services, the contractor will have five (5) business days to remedy the matters complained before being deemed in default of contract. Request this statement be deleted or the timeframe to remedy complaints be increased.
Response: 10 Days
Posted: 8/19/2022
Question: RFP, Section 3, Item 4: Term of Agreement states that the initial term of contract shall be one (1) year, with a County option to renew for up to 4 additional 1-year terms, until the completion of services. Is the SOW stated in Section 1 to be completed within the one (1) year of the initial term? What is the intent of the additional (optional) terms. Please clarify intent.
Response: The SOW is expected to be completed within (1) year. Additional optional terms can be removed.
Posted: 8/26/2022
Question: The RFP states that reports shall adhere to ASTM E2018-08. This standard was updated in 2015 (ASTM E2018-15). Does the County want reports to meet the current standard, or are there particular aspects of the old standard that are desired?
Response: The current standard is okay.