Sealed Solicitation | Vendor Registry

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Rio Rancho Public Schools Sealed Solicitation

Title: HVAC Filters and Installation

Deadline: 1/16/2025 2:00 PM (UTC-07:00) Mountain Time (US & Canada)

Status: Deadline Expired

Solicitation Number: ITB No. 2025-014-FAC

Description: The Rio Rancho Public Schools District (RRPS) is requesting bids for periodic replacement of various HVAC Filters in order to establish a price agreement(s) and to purchase air filters.

Pre-Bid Meeting Date: 12/19/2024 10:00 AM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.Pre-Bid Conference (Non-Mandatory) C&I and District Office Walk Thru A non- mandatory pre-proposal meeting is scheduled on December 19, 2024, @ 10:00 a.m. at Rio Rancho Public Schools District Office Training Center – Room 1, 500 Laser Rd. NW, Rio Rancho, NM.

Documents:

Documents as of 1/8/2025
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All
Questions

Question 1

Posted: 12/9/2024

Question: Is there an estimated mobilization or completion date?

Response: See Addenda No. 2 for a response to this question.

Question 2

Posted: 12/9/2024

Question: Is there an estimated project value?

Response: See Addenda No. 2 for a response to this question.

Question 3

Posted: 12/9/2024

Question: Are there any anticipated union or labor requirements?

Response: See Addenda No. 2 for a response to this question.

Question 4

Posted: 12/11/2024

Question: Will filters be delivered to one central location or to all individual schools as separate deliveries? Can we charge a delivery fee for this service?

Response: See Addenda No. 2 for a response to this question.

Question 5

Posted: 12/12/2024

Question: Does the District intend for this solicitation to include responses for both supply of filters, and installation services, or will the supply be a separate solicitation?

Response: See Addenda No. 2 for a response to this question.

Question 6

Posted: 12/12/2024

Question: Where is the revised price sheet you mentioned at addendum # 1?

Response: See Addenda No. 2 for a response to this question.

Question 7

Posted: 12/12/2024

Question: Can you please provide us with the price sheet?

Response: See Addenda No. 2 for a response to this question.

Question 8

Posted: 12/12/2024

Question: Can the vendor provide you with pleated filter MERV10 and MERV13?

Response: See Addenda No. 2 for a response to this question.

Question 9

Posted: 12/12/2024

Question: I can see there are belt filter sizes without quantities. Do we need to price the belt filters too?

Response: See Addenda No. 2 for a response to this question.

Question 10

Posted: 12/12/2024

Question: Can the vendor bid to supply the product without providing the installation/services?

Response: See Addenda No. 2 for a response to this question.

Question 11

Posted: 12/12/2024

Question: Do you accept the full case?

Response: See Addenda No. 2 for a response to this question.

Question 12

Posted: 12/12/2024

Question: Will this be awarded to more than one bidder?

Response: See Addenda No. 2 for a response to this question.

Question 13

Posted: 12/12/2024

Question: What is the estimated quantity/value per shipment?

Response: See Addenda No. 2 for a response to this question.

Question 14

Posted: 12/12/2024

Question: In the past 12 months, how many shipments have been received?

Response: See Addenda No. 2 for a response to this question.

Question 15

Posted: 12/12/2024

Question: Last year, how many invoices did you have?

Response: See Addenda No. 2 for a response to this question.

Question 16

Posted: 12/12/2024

Question: When was the current contractor awarded the contract? Can you please provide us with a copy of the current contract?

Response: See Addenda No. 2 for a response to this question.

Question 17

Posted: 12/12/2024

Question: What was the contract amount spent last year?

Response: See Addenda No. 2 for a response to this question.

Question 18

Posted: 12/12/2024

Question: What was the total final bid for the previous winning bidder?

Response: See Addenda No. 2 for a response to this question.

Question 19

Posted: 12/12/2024

Question: How many different "ship to" locations are required? If multiple ship-to locations are required, please provide a list of each "Ship To" location address.

Response: See Addenda No. 2 for a response to this question.

Question 20

Posted: 12/12/2024

Question: Can a standard (UPS/ or FedEx) delivery charge be added to invoices for each order?

Response: See Addenda No. 2 for a response to this question.

Question 21

Posted: 12/12/2024

Question: Do you have a warehouse for the delivery? Is a lift-gate or forklift required for delivery? Is a pallet required for delivery? Do you have a dock for delivery? Is an appointment required for delivery? Do you need an inside delivery?

Response: See Addenda No. 2 for a response to this question.

Question 22

Posted: 12/12/2024

Question: Can you please provide us with a list of delivery addresses?

Response: See Addenda No. 2 for a response to this question.

Question 23

Posted: 12/12/2024

Question: Are the samples required at the time of the bid? If yes, where and when will samples be needed? Is there a particular size for each type?

Response: See Addenda No. 2 for a response to this question.

Question 24

Posted: 12/12/2024

Question: What frequency would these filters be purchased?

Response: See Addenda No. 2 for a response to this question.

Question 25

Posted: 12/12/2024

Question: When is the first PO usually requested after you announce the award?

Response: See Addenda No. 2 for a response to this question.

Question 26

Posted: 12/12/2024

Question: Is the submission on your website or in hard copy via mail? If it is via mail, how many copies are required with the original copy?

Response: See Addenda No. 2 for a response to this question.

Question 27

Posted: 12/12/2024

Question: Is a bid bond, performance bond, or payment bond required? If yes, by how much?

Response: See Addenda No. 2 for a response to this question.

Question 28

Posted: 12/16/2024

Question: There is not anything in HVAC Specification & Location indicating MERV Ratings for the filters. Previously a mixture of Merv 8 and Merv 13 were being used.

Response: See Addenda No. 2 for a response to this question.

Question 29

Posted: 12/20/2024

Question: During the pre-bid meeting it was discussed that the total bid price should include 3 installations per year of MERV 8 filters and 2 installations per year of MERV13/14 filters. Please confirm.

Response: See Addenda No. 2 for a response to this question.

Question 30

Posted: 12/20/2024

Question: What worker classification is being requested for the Hourly Labor Rate in Appendix A? For example, a technician called out for troubleshooting/service will have a different hourly rate than a technician replacing filters.

Response: See Addenda No. 2 for a response to this question.

Question 31

Posted: 12/23/2024

Question: Is a sign in sheet available from the pre-bid meeting?

Response: See Addenda No. 2 for a response to this question.

Question 32

Posted: 1/7/2025

Question: The Merv 14 filters. Are they a Mini Pleat filter with or without header, plastic, or cardboard??? Do you have a part # or picture for reference.

Response: See Addenda No. 2 for a response to this question.

Posted: 12/9/2024

Question: Is there an estimated mobilization or completion date?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/9/2024

Question: Is there an estimated project value?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/9/2024

Question: Are there any anticipated union or labor requirements?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/11/2024

Question: Will filters be delivered to one central location or to all individual schools as separate deliveries? Can we charge a delivery fee for this service?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: Does the District intend for this solicitation to include responses for both supply of filters, and installation services, or will the supply be a separate solicitation?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: Where is the revised price sheet you mentioned at addendum # 1?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: Can you please provide us with the price sheet?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: Can the vendor provide you with pleated filter MERV10 and MERV13?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: I can see there are belt filter sizes without quantities. Do we need to price the belt filters too?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: Can the vendor bid to supply the product without providing the installation/services?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: Do you accept the full case?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: Will this be awarded to more than one bidder?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: What is the estimated quantity/value per shipment?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: In the past 12 months, how many shipments have been received?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: Last year, how many invoices did you have?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: When was the current contractor awarded the contract? Can you please provide us with a copy of the current contract?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: What was the contract amount spent last year?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: What was the total final bid for the previous winning bidder?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: How many different "ship to" locations are required? If multiple ship-to locations are required, please provide a list of each "Ship To" location address.

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: Can a standard (UPS/ or FedEx) delivery charge be added to invoices for each order?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: Do you have a warehouse for the delivery? Is a lift-gate or forklift required for delivery? Is a pallet required for delivery? Do you have a dock for delivery? Is an appointment required for delivery? Do you need an inside delivery?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: Can you please provide us with a list of delivery addresses?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: Are the samples required at the time of the bid? If yes, where and when will samples be needed? Is there a particular size for each type?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: What frequency would these filters be purchased?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: When is the first PO usually requested after you announce the award?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: Is the submission on your website or in hard copy via mail? If it is via mail, how many copies are required with the original copy?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/12/2024

Question: Is a bid bond, performance bond, or payment bond required? If yes, by how much?

Response: See Addenda No. 2 for a response to this question.

Posted: 12/16/2024

Question: There is not anything in HVAC Specification & Location indicating MERV Ratings for the filters. Previously a mixture of Merv 8 and Merv 13 were being used.

Response: See Addenda No. 2 for a response to this question.

Posted: 12/20/2024

Question: During the pre-bid meeting it was discussed that the total bid price should include 3 installations per year of MERV 8 filters and 2 installations per year of MERV13/14 filters. Please confirm.

Response: See Addenda No. 2 for a response to this question.

Posted: 12/20/2024

Question: What worker classification is being requested for the Hourly Labor Rate in Appendix A? For example, a technician called out for troubleshooting/service will have a different hourly rate than a technician replacing filters.

Response: See Addenda No. 2 for a response to this question.

Posted: 12/23/2024

Question: Is a sign in sheet available from the pre-bid meeting?

Response: See Addenda No. 2 for a response to this question.

Posted: 1/7/2025

Question: The Merv 14 filters. Are they a Mini Pleat filter with or without header, plastic, or cardboard??? Do you have a part # or picture for reference.

Response: See Addenda No. 2 for a response to this question.